Within the framework of ameliorating the state of vehicles in state corporations, the General Manager of the Upper Nun Valley Development Authority (UNVDA), Contracting Authority, hereby launches an Open Request for Quotation for the supply of spare parts in UNVDA Ndop.

The nature of the services involves the handling, transportation and supply of the spare parts as described in the Technical Specifications.

The estimated cost of the operation following prior studies stands at 15 000 000 (Fifteen Millions) FCFA VAT Included.

The supplies are made up of a single lot.

Participation to this consultation is open to Smalland Medium Size Enterprises with proven experience in this domain.

Supplies which form the subject of this invitation to tender shall be financed by the Internal Resource of UNVDA, 2018 Financial Year, (Nomenclature 52-605803).

For any complementary information on the tender file, the tenderers may consult the tender file during working hours at the General Secretariat of UNVDA, P.O.BOX 25 Ndop, telephone 237 691 798 318,.as soon as this notice is published.

Bidders can obtain complete tender documents at the General Secretariat of UNVDA, P.O. BOX 25 Ndop, telephone 237 691 798 318 during working hours (7.30am to 3pm), Mondays to Fridays upon the payment of a non-refundable sum of 26 000 (Twenty Six Thousands) CFA francs, payable at BICEC, account CAS ARMP N° 33598845001-20.
The said receipt must identify the payer as representing the consultant or joint-venture willing to participate in the tender.

Each offer drafted in English or French in seven (07) copies including the original and six (06) copies marked as such and sealed in an envelope shall be deposited at the General Secretariat of UNVDA not later than the 22nd August at 2 o'clock local time. The sealed envelope should carry the inscription:

OPEN REQUEST FOR QUOTATION IN EMERGENCY PROCEDURE
N° 05/RQ/UNVDA/ITB/2018 Of 25th July 2018
FOR THE SUPPLY OF SPARE PARTS IN UNVDA NDOP

 "To be opened only during the bids analysis session"

All deliveries shall be done at UNVDA - Ndop.
The duration for the execution of the supplies shall be thirty (30) calendar days as from the date of notification of the Service Order to commence supplies.

Each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 8 of this tender file of an amount of 300 000 (Three Hundred Thousands) CFA francs and valid for thirty (30) days beyond the original date of the validity of the offers.
NB: Certified checks will not be accepted.

Under pain of rejection, the administrative documents required, must be produced in originals or true copies certified by the issuing service or an administrative authority (Senior Divisional Officer, Divisional Officer...) in accordance with the Special Conditions of the tender.
They must not be older than three (03) months preceding the original date of submission of bids or must not have been established after the signing of the tender notice.
Any incomplete offer in accordance with the prescriptions ofthis notice and tender file shall be declared inadmissible, especially the absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance.

The opening of the bids will be in a single phase.
The opening of the Administrative documents and financial offers shall take place on the 22nd August at 11:00 am, local time in the Conference Hall ofthe UNVDA - Ndop.
Only bidders or their duly authorized representatives who have a perfect knowledge of the documents may attend the opening session. Tenderers should note that they remain bound by their tenders for a period of ninety (90) days from the dead line for submission of bids.

Main Eliminatory Criteria.

a) Absence of an administrative document;
b) Absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance;
c) Absence of an Attestation of Non-exclusion from public contracts delivered by the Public Contracts Regulatory Agency;
d) False declaration or falsified documents;
e) Non respect of delivery deadline;
f) Non respect of technical specifications.

The Contract will be awarded to the Bidder whose bid is deemed to be in compliance essentially with the quotation request file and whose bid will have been evaluated as the lowest.

Bidders will remain committed to their tenders for a maximum period of ninety (90) days from the deadline set for the submission of tenders.

Complementary information may be obtained during working hours from 7:30am to 4pm in the General Secretariat of UNVDA , P.O. BOX 25 Ndop, Email: unvdandop@ymail,telephone 237 691 798 318.