Within the framework of the execution of the 2020 state budget, the State of Cameroon represented by the Mayor of NWA Council hereby launches under Emergency Procedure an open national invitation to tender for the supply of some medical equipment in the NGU Integrated Health Centre [IHC) in NWA Council Area, Donga-Mantung Division, North West Region 

The services of this contract comprise notably: the supply of medical equipment to the Integrated Health Centre of NGU t in NWA Council Area, Donga-Mantung Division, North West Region

Provisional Amount 8,000,000 FCFA

The supplies is in one fOl) lots as follows;

Participation in the present National Invitation to Tenders is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in the domain.

The said works shall be financed as per the programmed budget of the 2020 Public Investment Budget [FIB 2020) of the Republic of Cameroon under the Ministry of Public Health assigned to the Mayor of NWA Council.

The TENDER documents may be consulted and obtained immediately after publication of this invitation to TENDER from the NWA Council [Service in charge of the award of contracts) during  working hours.

The file can be obtained from the NWA Council Tel: 676018266 as soon as this notice is published against payment of a non-refundable sum of sixteen thousand (16 000F) CFA francs, payable at any NWA Municipal Treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven [7) copies, that is one (01) original and six (06) copies labeled as such.These shall be submitted in one sealed external envelope containing three (3) internal envelopes, that is. Envelope A: Administrative
Documents, Envelope B: Technical file and Envelope C: Financial file. Thesealed pack shall bear no information about the company and shall reach the NWA Council, Service in charge of the award of contracts not later than the 21^ST  AUGUST2020. at 10:00 a.m. prompt local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. Chapters will be separated by colour separators. Bidders tendering for more than one lot will constitute one administrative file but different Technical and Financial files for each lot The sealed external envelope shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER
No. 08/ON1T/MINSANTE/NWR/DMD/NC/NCITB/2020 of 24TH JULY 2020 FOR THE SUPPLY OF MEDICAL EQUIPMENT TO THE NGU INTEGRATED HEALTH CENTER; DONGA-MANTUNG DIVISION,NORTH WEST REGION, LOT

(To be opened only during bids opening session)

The maximum deadline provided by the Authorising Officer and Contracting Authority for the delivery of the supplies forming the subject pf this Open National Invitation to Tender is Two [02) months [or sixty [60)calendar days) from the date of notification of the Administrative Order to start the supplies.

Each bidder must include in his administrative documents for each lot, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document N®. 12 of the Tender File, of an amount of One Hundred and Sixty Thousand (160,000)francs CFA, and valid for fifteen (15) days from the date of publication of the results of award. For unsuccessful bidders, the BID BOND must be withdrawn within SO days from the date of end of validity of bids. For the successful bidder, the BID BOND shall be released immediately after the constitution of the Final Bond. Only originals or certified copies of documents by the competent administrative authorities (Divisional Officers, Senior Divisional Officers or the issuing service) shall be considered valid. Documents certified more than once shall be rejected.

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special
Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice. Any bid not in conformity with the prescriptions of the Tender File shall be declared Inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non-respect of the models of the TENDER file shall lead to the rejection of the bid.

The bids shall be opened in a single phase, in the conference hall of the NWA Council  Internal Tenders Board, on 21st AUGUST 2020 as from 11:00 a.m. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase. This shall involve:
• Opening and appraisal of validity and authenticity.
• Opening of envelopes containing Technical and Financial documents to appraise and evaluate technical proposals
NB: Any bids which shall not obtain 80% validity in the Administrative appraisal and at least 75% score in the Technical evaluation shall be eliminated.

Evaluation criteria
Eliminatory criteria

Absence of a document in the Administrative file; and unable to give within 48hrs on request
False declaration or falsified documents;
Absence or insufficient bid bond;
Bids deposited in open envelopes or packets;
Submission after the deadline prescribed;
Omission of a unit price in the financial bid;
Incomplete technical or financial documents
Unjustified capacity to pre-finance the project;

Essential criteria
core of less than 75% in the essential criteria
General presentation of the bids;
Capacity to pre-finance;
After-sales service;
References of the company in similar domains;
Quality of the personnel;
Organizational Chart of the enterprise.
Safety measures pertaining to the supplies;
Logical presentation of documents;
Attestation and report of site visit;
Special Technical Clauses initialed on all the pages and signed on the last page.;
Special Administrative Clauses completed and initialed on all the pages and signed on the last page.;.

The contract shall be awarded to the lowest feasible bidder, who fulfills the technical and administrative requirements.

Bidders shall remain committed to their offers for 60 days from the deadline set for the submission of bids.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the NWA Council (Telephone N°: 677203621).

AMENDMENT TO THE INVITATION TO TENDER; The Contracting Authmty resen'es the right, if warranted, to subsequently amend this invitation to tender.