Within the frame-work of the MINTP BIP BUDGET FOR 2020, the Contracting Authority (THE MAYOR OF NWA COUNCIL), hereby representing the State of Cameroon, launches an Open National Invitation to tender FOR THE REHABILITATION OF THE COUNCIL ROAD LIH - LIKOP (4 KM) IN NWA SUBDIVISION, DONGA MANTUNG DIVISION NORTH WEST REGION.

The works subject of this invitation to tender shall require THE REHABILITATION OF THE COUNCIL ROAD LIH - LIKOP (4 KM) IN NWA SUBDIVISION, DONGA MANTUNG DIVISION NORTH WEST REGION. The works and service required are found in the detail description mentioned in the respective bills of quantities and cost estimates.

The estimated cost of the operations (tasks) following feasibility studies stands as specified In the table below:-

The works subject of this invitation to tender shall be in one lot defined with specifications as in the table below:-

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the domain of construction accompanied by the necessary financial capability.

Works which form the subject of this invitation to tender shall be  financed as per the programmed budget head ofthe MINTP BIP BUDGET FOR 2020 of the Republic of Cameroon as specified inthe table below:-

The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award ofcontracts) during working hours at the NWA council office during working hours.

The Tender documents shall be obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority during working hours at the NWA Council office. The document shall be obtained upon presentation of a Treasury receiptshowingthe payment of a non-refundable sum of fifty thousand (50 000) francs CFA from NWA council treasury

Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative and presented in seven (07) copies that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed external envelope containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical documents and Envelope C: Financial documents. It shall reach the NWA council in the servicein charge of contract award not later than 25 AugustAt 10am local time. The sealed external envelope shall be free of all identification marks, failing which it shall be rejected.
The sealed external envelope addressed to the Contracting Authority shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER
OlO/ONIT/MINTP/NWR/DMD/NC/NCITB/2020 OF 29TH JULY 2020 FOR THE REHABILITATION OF THE COUNCIL ROAD Lffl - LIKOP (4 KM) IN NWA SUBDIVISION, DONGA MANTUNG DIVISION NORTH WEST REGION

(To be opened only during the bids opening session ofthe Tenders Board)

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be 120 calendar days (4 months) with effect from date of notification of the Service Order to start execution.

Each bidder shall enclose in his administrative documents a bid bond issued directly in the bidder's name by a first rate bank approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the tender file and valid for ninety (90) days beyond the original date of the validity of the offers.

Under risk of being rejected, administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, Bonk Officials, etc.) or by Administrative Authorities as the case may be (Example: SDO, DO etc) and must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must not be produced after the submission of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued directly in the bidder's name by a first rate bank approved by the Ministry in charge of Finance. The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity. For the successful bidder to whom the
contract will be awarded, the bid bond shall be returned to the contractor by the Contracting Authority once the final bond has been provided.
Bidders shall remain committed to their offers for a period of ninety (90) days from the last date for the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their
submission deadline. NB: The contractor shall, present the originals of the respective certified documents for strict verification of their authenticity during site installation.

Bids shall be opened by the NWA COUNCIL INTERNAL TENDERS BOARD in a single phase on the 25TH August at 11a.m local time in the conference hall of the NWA council office. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic, that is, any bid which shall not comply with the requirements of the tender file shall be rejected.

EVALUATION CRITERIA:
Tender conformity shall be evaluated as per the following:
A) Eliminatory Criteria.
- Bids submitted after the deadline or time limit;
Bids submitted in unsealed external envelopes.
- External envelopes with identification marks or inscriptions.
Absence of a document in the administrative file, and not provided within 48hrs on request.
- Administrative documents more than Smonths old; - Absence of original or properly certified administrative document or documents certified more than one time,
- False declaration or forged documents;
Absence of bid bond or bid bond not issued directly in bidder's name by a first rate bank approved by the Ministry in charge of Finance
NB: Bid bond for a group of enterprises must bear the name of mandated enterprise with the
names ofthe other enterprises mentioned as weli Execution period longer than prescribed in the Tender file
Technical evaluation mark less than 80% (non-respect of80% ofthe essential criteria);
Absence ofquantified unit price (omission ofa unit price in thefinancial bid).
B) Essential Criteria They are primordial orkey modalities in the judgment of the technical and
financial capacity of candidates to execute the tasks forming the subject of the invitation to tender. They were determined in relation to the nature and content of the tasks to be executed. Hence in the
evaluation of:-
(i) Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:

NB:
-Any Bid that shall notobtain 80% evaluation in the technical documents shall simply berejected.
-Details of these main qualification criteria are specified in the evaluation grid found in the Special Tender Regulations (RPAO).
(ii) Financial Offer, it shall consist of going through the bill of quantities in reference to the unit price schedule and the sub detail of unit prices.

The contract shall be awarded to the lowest bidder who must have fulfilled the administrative, technical and financial requirements.

Bidders shall remain committed to their offers for ninety (90) days from the deadline set for the submission of bids

Additional information may be obtained during working hours from the Service in charge of the award of contracts at NWA council.

AMENDMENT TO THE INVITATION TO TENDER:
The Contracting Authority may at any time, amend this invitation to tender. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.
The Contracting Authority may at any time, amend this invitation to tender. He shall publish the amendments and communicate same to companies that bought the tenders file. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.