The Regional Delegate of Public Contracts for the South West, Contracting Authority, hereby launches a restricted National Invitation to Tender (BY THE EVIIERC ENCYPROCEDURE) on behalf of the Mayor of EYUMOJOCK Council the project FOR THE SUPERVISION/CONTROL OF WORKS FOR THE CONSTRUCTION OF THE EYUMOJOCK COUNCIL HALL.

The works shall comprise technical control and monitoring with the following missions:

• Follow up and control of the works,
• Management of execution works;
• Scheduling and piloting of works;
• Assistance to reception operations.

The cost of the project after preliminary studies is fixed at 36.172.071 FCFA.

The tender is open to the following consulting firrns pre-selected after Request of Interest No. 001/REI/MINADT/SWR/MD/EYUMOJOCK/COUNCIL/2016 OF 01/03/2016,

NB: Candidates of the shortlist shall not form joint-ventures

Works of this invitation to tender shall be financed by EYUMOJOCK council/FEICOM 2016 Budgets.

The file may be obtained during working hours at the Regional Delegation of Public Contracts for the South West Region Room 3 upon presentation of a treasury receipt attesting the payment of a non-refundable sum of sixty Thousand (60 000) FCFA as soon as this notice published.

Each bid drafted in English or French in seven (07) copies including one (01) original and six (06) copies marked as such, should reach the Room 3 of the Regional Delegate of Public Contracts for the South West — Buea, against a receipt not later than 12/08/2016 at 9 AM, local time in three (03) distinct envelops which shall be labelled as follows:

-           Envelop A: Administrative documents;

-           Envelop B: Technical offer;

-           Envelop C: Financial offer.

These three (03) envelops will be put in a fourth one which shall be labelled imperatively as follows:

RESTRICTED NATIONAL INVITATION TO TENDER
(BY EMERGENCY PROCEDURE)

N°: 004/RNIT/PR/MINMAP/SWRD/SWRTB/2016 OF 21/07/2016

FOR THE SUPERVISIONICONTROL OF WORKS FOR THE CONSTRUCTION OF THE
EYUMOJOCK COUNCIL HALL

"To be opened only during the bid opening session".

The maximum period provided for the execution of the works is fixed at nine (09) months.

Each bidder must include in his/her administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of finance and recognized by COBAC (Commission Bancaire pour l'Afrique Centrale) featuring on the list in Document 12 of the tender file of an amount of: seven hundred and twenty three thousand (723 . 000) FCFA with a validity period of ninety (90) days from the date the bids are opened.

Under penalty of rejection, the required administrative documents must be imperatively produced as original documents or photocopies certified as authentic by the issuing authority, in accordance with the Special Regulations of the Invitation to Tender, within the last three months, otherwise they shall not be accepted.

Any bid not in compliance with the specifications of this tender notice and file shall be declared inadmissible. Notably, the absence of the bid bond issued by a first rate bank approved by the Ministry in charge of finance or its non-compliance with the model documents of the tender file shall lead to outright rejection of the bid without any possibility of appeal.

Each bidder must include in his/her administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of finance and recognized by COBAC (Commission Bancaire pour l'Afrique Centrale) featuring on the list in Document 12 of the tender file of an amount of: seven hundred and twenty three thousand (723 . 000) FCFA with a validity period of ninety (90) days from the date the bids are opened.

Under penalty of rejection, the required administrative documents must be imperatively produced as original documents or photocopies certified as authentic by the issuing authority, in accordance with the Special Regulations of the Invitation to Tender, within the last three months, otherwise they shall not be accepted.

Any bid not in compliance with the specifications of this tender notice and file shall be declared inadmissible. Notably, the absence of the bid bond issued by a first rate bank approved by the Ministry in charge of finance or its non-compliance with the model documents of the tender file shall lead to outright rejection of the bid without any possibility of appeal.

The bids shall be opened in a single (0 I) phase on the 12/08/2016 at 10AM local time by the South West Regional Tender Board in the Conference hall of the Regional Delegation of Public Contracts, in the presence of the bidders or duly authorized representatives having full knowledge of the file (power of attorney).

• Technical score less than 70 out of 100 points;

•  Absence of unit price of a quantified item in the financial offer;

• Use of a civil servant without presentation of ail documents showing proof of his resignation from the administration.

•  Non respect of models of Tender file;

12.      ESSENTIAL CRITERIA:

> Technical proposais

The technical proposais shall be evaluated as per the following essential criteria:

• Qualification of experts and their experience in the project field ........................................................................................50 points;

a)        Head of Mission, civil or rural engineer (GCEAL + 3 or more), with at least (05) years of experience and at least two (02) years of experience in the control of construction projects............................................................................................................................................................20 pts

b)          Environmentalist, (GCE_4L + 3 or more), with at least (01) year of experience in the control/follow up of construction projects .........20 Pts

c)           The follow up tecnician, at least a civil or rural Engineering technician or more with at least two (02) years of experience in construction projects ..........................................................................................................................................................................................10 pts

• References of the consulting firm .................................................................................................................................20 pts.

• General control and supervision of Engineering projects  .................................................................................................20 Pts

• Technical resources and equipment to be deployed .......................................................................................................30 pts;

a)    Computers equipments .....................,......................................................10 pts

b)    Pick up liaison vehicle..............................................................................10 pts

c)  Motocycle...............................................................................................6 pts

dJ Georechnical  ..........................................................................................4 pts

The minimal technical score required is 70/100.

› Financial offer  Only the financial offers of tenderers pre-selected after the evaluation for compliance of the administrative

documents (stage 1) and the assessment of the technical proposais (stage 2) shall be evaluated as per the following

criteria:

NM = MMd x 100/MS

NM = Tenderer's financial mark;

MMd = Lowest bidder's amount;

MS = Tenderer's amount.

N = [(75 x Technical mark) + (25 x Financial mark) / 100,

N stands for the technical-financial marks

The contract shall be awarded to the bidder with the best offer following the calculation method from article 12 above.

Further complementary information may be obtained during working hours from the Procurement and services contracts services of the Regional Delegate of Public Contracts, South West Region, Tel: 233 32 32 39 / 233 32 32 45.