Within the framework of 2021 Public Investment Budget, the Mayor of FONFUKA Council hereby launches an Open National Invitation to Tender FOR THE MAINTENANCE OF RURAL ROADS IN THE FONFUKA MUNICIPALITY, BUM SUB DIVISION

LOT 1: Maintenance of 8km of road Fonfuka CBC Church Junction to Kimeh along Fonfuka-Misaje road with two (02) culverts

LOT 2: Maintenance of 2km rural road and construction of a Culvert Ring Ø800 in Fonfuka town along the stretch of road Grandstand-Kunuwun, by the use of Human Intensive Labour Base Approach (HIMO)

Works to be done consists of preparatory works, cleaning and earth works, grading and opening, part grading of the road works, drainage works, construction of culverts etc. The works comprise the preliminary studies carried out on the site and the detailed information provided in the technical specification and the quantitative estimates FOR THE MAINTENANCE OF RURAL ROADS IN THE FONFUKA MUNICIPALITY, BUM SUB DIVISION

LOT 1: Maintenance of 8km of road Fonfuka CBC Church junction to Kimeh along Fonfuka-Misaje road with two (02) culverts

LOT 2: Maintenance of 2km rural road and construction of a Culvert Ring Ø800 in Fonfuka town along the stretch of road Grandstand-Kunuwun, by the use of Human Intensive Labour Base Approach (HIMO

The estimated cost after preliminary studies stands at:

Works are divided in to two (02) Lots as follow bellow;

LOT 1: Maintenance of 8km of road Fonfuka CBC Church junction to Kimeh along Fonfuka-Misaje road with two (02) culverts

LOT 2: Maintenance of 2km rural road and construction of a Culvert Ring Ø800 in Fonfuka town along the stretch of road Grandstand-Kunuwun, by the use of Human Intensive Labour Base Approach (HIMO)

 NB:  Interested contractor(s) should indicate the number of Lots he/they is/are going-in for.

      A Bidder, depending on his/her capabilities, can bid for all the Lots and can be awarded all the Jobbing Orders under the same conditions provided for in this invitation to tender.

Participation and origin (NEW) Participation inthis invitation to tender isopened to duly legalized Cameroonian based Companies that
fulfil the requirements ofthis invitation to tender and exercising in the domain ofpublic works having the financial and technical capacity, who are categorised as per the 2018 public eontract code and has fulfilled their fiscal obligations in accordance with the 2021 Finance Law.
All otherprovisions remain unchanged

The MINTP and MINDDEVEL Decentralised Credits –2021 Program shall finance the works, which form the subject of this invitation to tender.

BUDGET HEAD: HEAD 36, PROGRAMME 468, ACTION 01, PARAGRAPH 2250 OF MINTP

                    HEAD 27, PROGRAMME 351, ACTION 01, PARAGRAPH 2250 OF MINDDEVEL

Budgetary Authorisation:  LOT 1: IW05328

                                   LOT 2: IW03422

Budgetary Imputation:    LOT 1: 55 36 468 01 641619 2250 861

                                  LOT 2: 55 27 351 01 641619 2250 821

The file may be consulted during working hours at the technical service of the FONFUKA Council, Telephone N^o (237)675 32 21 75 as soon as this notice is published.

The file may be obtained from the technical service of the FONFUKA Council, Telephone N^o (237)675 32 21 75 as soon as this notice is published against payment receipt of a Non-Refundable sum of 65,000 FCFA (Sixty-Five Thousand Francs) , payable at the FONFUKA Council Municipal Treasury, representing the cost of purchasing the tender file

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies should reach the FONFUKA Council premises at Fonfuka not later than 11 March 2021 at 10 a.m. local time and should carry the inscription:

-       Envelop A: Administrative Documents;

-       Envelop B: Technical Offer;

-       Envelop C: Financial Offer.

These three (03) envelopes containing the Bids will be put in a fourth one (Kaki colour) which shall be sealed and labelled imperatively as follows:

« OPEN NATIONAL INVITATION TO TENDER »

BY THE EMERGENCY PROCEDURE

No. 001/ONIT/FC/FCITB/PIB/2021 OF  24/02/2021

FOR THE MAINTENANCE OF RURAL ROADS IN THE FONFUKA MUNICIPALITY, BUM SUB DIVISION

LOT X: X XXX, precise the N^o Lot(s)

 “To be opened only during the Bids-opening session”

NB: The fourth envelop shall not bear any identification mark of the bidder or any compromising sign/indication of the Enterprise.

The fourth envelop should be a plain type and carrying no Trademark

The maximum deadline provided by the Contracting Authority for the execution of the works forming the subject of this invitation to tender is Three (03) calendar Months per Lot as from the date of notification of Service Order to start works

Each bidder must include in his administrative documents, a Bid Bond issued by a first-rate banking establishment approved by the Ministry in charge of Finance. Whose list is found in document No. 12 of this Tender File, of an amount, set at 2 % of the estimated amount, all taxes inclusive, of the project amount in accordance with the Order in force (Prime Ministerial Order No. 093/CAB/PM of 5/11/2002) as follows;

Valid for thirty (30) days beyond the date of validity of Bids. As per article 90 (9) of the Public contract Code (Decree No. 2018/366 of 20 June 2018), certified cheques or bank cheques are acceptable in the place of Bid Bond. The bid bonds shall be addressed to the Contracting Authority and following the conditions of the invitation to tender.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of LAUNCHING OF THE TENDERS or may be established after the signature of the tender notice

 Any Bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a Bid Bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The Bids shall be opened in a Single Phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 11/03/2021 at 11:00 a.m. local time, at the Conference hall of FONFUKA Council by the FONFUKA Council Internal Tenders’ Board. Only bidders may attend or be represented by duly mandated persons of their choice.

The Bids shall be evaluated according to the main criteria as follows;;

A Eliminatory criteria

• Outright elimination during the opening session of the Bids

1.      Deadline for delivery higher than prescribed;
2.    False declaration or falsified documents;
3.     A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
4.     Incomplete financial file;
5.      Change of quantity or unit of the Tender file in the financial bid;
6.     Non-respect of 75%of essential criteria;

NB! During the opening session of the Bids, if a document of the administrative bid is absent or noncompliant, the bidder will be given forty-eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the Bids. No such document will be accepted after this deadline.

B Essential criteria

1. General presentation of the tender files;
2. Financial capacity;
3. References of the company in  similar achievements;
4. Quality of the personnel; 
5. Technical organization of the works;
6. Safety measures on the site;
7. Logistics;
8. Attestation and report of site visit;
9. Special Technical Clauses initialled in all the pages;
10. Special Administrative Clauses completed and initialled in all the pages.

NB: The non-compliance with any three (03) criteria out of the Seven (07) above shall cause the elimination of the bid.

These essential criteria are subject to lower limits, the details of which are spelled out in the Special Regulations of the invitation to tender

This evaluation will be done in a purely binary method with a positive (Yes) or negative (No) with an acceptable minimum of 75% of the essential criteria taken into account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75%of the essential criteria.

 Pursuant to justification by bidder, unconvincing abnormally low costing will not be accepted spelled out in the Special Regulations of the invitation to tender

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours at the Technical Service of the FONFUKA Council, Telephone N⁰ (237)675 32 21 75