Within the framework of 2021 Public Investment Budget, The MAYOR FONFUKA COUNCIL, Contracting Authority, hereby launches an Open National Invitation to tender FOR THE INSTALLATION OF SOLAR POWER PLANT AT THE FONFUKA COUNCIL CHAMBERS, BUM SUB DIVISION, BOYO DIVISION, NORTH-WEST REGION

The works include the following:

-          Supply and installation of complete solar Modules (350W mono     chrystal), charge controller, inverter and Battery

-          Supply and installation of modules structures and battery,

-          Supply and Installation of cables, system protection;

-          Sundry services.

The estimated cost stands as 10 000 000 (Ten million) CFAFrancs

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of Renewable Energy, electrical engineering and civil engineering in general.

The works, subject of this invitation to tender, shall be financed by the 2021 Public Investments Budget.

The file may be consulted during working hours at the FONFUKA COUNCIL, Contract Award Service, as soon as this notice is published.

The file may be obtained from the FONFUKA COUNCIL at the Secretariat of the Mayor, as soon as this notice is published against the payment of the sum of 35 000 CFA francs (thirty five thousand Francs CFA), payable at a Municipal Treasury, representing the cost of purchasing the Tender File

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the FONFUKA COUNCIL, Contract Award Service not later than 16/03/2021 at 10:00 noon local time and should carry the inscription:

ʺOpen National Invitation to Tender,

INSTALLATION OF SOLAR POWER PLANT IN THE FONFUKA COUNCIL CHAMBERS, BUM SUB DIVISION BOYO DIVISION, NORTH-WEST REGION..

              «To be opened only during the bid opening session »

The offers or the bids submitted after the stipulated deadline shall not be received

The tender file in three (03) volumes shall be enclosed in three sealed envelopes.

• Envelope A containing the administrative documents (Volume 1);
• Envelope B containing the technical offer (Volume 2);
• Envelope C containing the financial offer (Volume 3).

The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question.The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour

The maximum execution deadline shall be four (04) calender months, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of  200 000(two hundred  thousand) FCFA respectively.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first-rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 16/03/2021 at 11: 00AM local time, in the conference hall of the FONFUKA Council, by its competent Members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

The bids shall be evaluated according to the main criteria as follows:

A-Eliminatory criteria

1.   Deadline for delivery higher than prescribed;
2.   False declaration or falsified documents;
3.  A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
4.  Incomplete financial file;
5.  Change of quantity or unit of the Tender file in the financial bid;
6. Non-respect of 75%of essential criteria;

 B_Essential criteria

        -General presentation of the Tender Files;

       - Financial capacity;

        -References of the company in  similar achievements;

        -Quality of the personnel; 

        -Technical organization of the works;

        -Safety measures on the site;

        -Logistics;

        -Attestation and report of site visit;

        -Special Technical Clauses initialed in all the pages;

      -Special Administrative Clauses completed and initialed in all the pages.

This evaluation will be done in a binary way (yes) or (no) with an acceptable minimum of 18/25 (70%) of the essential criteria taken in account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 18/25 (70%) of the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from FONFUKA Council from the office of the Council Development Office (CDO).