Within the framework of the convention No._______/CCF/FEICOM/DG/CAJ/DCCC/2021 between FEICOM and the Bamenda City Council for the 2021 Investment Budget, the City Mayor of the BAMENDA City Council, Contracting Authority, hereby launches, a Request for Quotation for the supply of two pick-ups 4x4 and a PRADO vehicles to BAMENDA CITY Council, MEZAM Division of the North West Region

The services of this contract comprise notably: (the supply two Pick up diesel 4x4 double cabin of 09 CV and a Prado vehicle, transportation, handling, setting up and acceptance, where appropriate to be indicated by the Contracting Authority or Project Owner). “See characteristics in page 55-point 3.3 technical description”.

 The estimated cost after preliminary studies is 110 000 000 (One Hundred and Ten million) Francs CFA inclusive of taxes.

The supplies are divided into lone lots defined as follows: The Supply of a pick-up 4x4 vehicle to BAMENDA CITY Council, MEZAM Division of the North West Region

Participation in this invitation to tender is open to Small and Medium Size Enterprises of Cameroonian Nationality who are in compliance with the regulations in force.

 Supplies which form the subject of this invitation to tender shall be financed by the FEICOM/BAMENDA CITY Council 2021 Public Investment Budget

The file may be consulted during working hours at the Bamenda City Council in the Department of Technical Services (Tel N° 677 14 41 31/ 677 04 70 95) as soon as this notice is published.

The file may be obtained from the Bamenda City Council, Department of Technical Services, Contracts Award Service (Tel N° 677 14 41 31/ 677 04 70 95) as soon as this notice is published against payment of a non-refundable fee of one hundred and two thousand five hundred (102,500) Francs CFA into Bamenda City Council Treasury, representing the cost of purchasing the tender file.

29th April, 2021.

The maximum deadline provided by the Project Owner or Delegated Contracting Authority for the delivery of the supplies forming the subject of this invitation to tender is Sixty (60) days from the date of notification for this contract to begin.

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 11 of the Tender File, of an amount of Two Million Two Hundred Thousand (2,200,000) Francs CFA all taxes inclusive, and valid for ninety (90) days beyond the date of validity of bids.

         For fear of being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.

          Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non-respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid.

        Bids that do not respect the method of separating the financial offer from administrative and technical offers will be inadmissible.

Bids will be opened on the 22/04/2021  at 1:00 pm in the conference hall of the Bamenda city Council, by the Bamenda City Council Internal Tenders Board, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.

         The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

        Only bidders may attend or be represented by a duly mandated person.

N.B The start of the bid-opening session must not be later than one hour after the time-limit for the submission of bids as specified in the Tender File.

 Evaluation criteria

[The aim of these criteria is to identify and reject incomplete bids or bids not in compliance with the essential conditions laid down in the Tender File relating especially to admissibility of administrative documents, compliance of the technical bid with the technical specifications in the Tender File and the qualification of candidates].

 Eliminatory criteria

[These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non-respect of these criteria shall lead to the rejection of the bid by the bidder]. They include notably:

-       Absence of bid bond ;

-       False declaration or falsified document;

-       Non-compliance with major technical specifications of the supply ((to be listed) “see characteristics in point 3.3 technical description”;

-       Non respect of two (02) essential criteria;

-       Absence of quantified unit price;

-       Non-compliance with the model tender;

-       Absence of prospectus accompanied by the technical sheets from the manufacturer;

-       Absence of agreement or authorization from the manufacturer, where applicable.

14.2        Essential criteria

The so-called essential criteria are those primordial or key used to judge the technical and financial capacity of candidates to execute the services or deliver the supplies forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates could indicatively be on the following:

-  Turnover:

- Availability of spare parts (where applicable);

- After-sales service;

- Presentation of bid;

- Access to a credit line or other financial resources (where necessary);

- Availability of essential material and equipment (where necessary).                                                                                              

[Indicate the main qualification criteria which show that the bidders have the technical capacities and required resources to execute the contract fully. These criteria are given in detail in article 6(1) of the Special Regulations of the invitation to tender]

[The marking scale for offers by award of points is proscribed in favour of the binary method (yes or no)].

The contract shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 33 of the public contracts code.

Bidders will remain committed to their offers for ninety (90) days from the deadline set for the submission of bids

Complementary information may be obtained during working hours at the Bamenda City Council, Department of Technical Services, Tel.  677 14 41 31/ 677 04 70 95.