Within the framework of 2021 state Budget, the state represented by the Mayor, NKUM Council, CONTRACTING AUTHORITY, hereby launches in an emergency procedure an Open National Invitation to tender for the above works.

Works under this tender invitation are constituted in the Rehabilitation of the earth road as designated below:

These works shall involve the following tasks:

• The re-profiling of the carriageway of 5-6m width,
• The creation of ditches and outlets,
• The backfilling/re-loading of the carriageway,
• Construction of metallic culverts
• All other works described in the bill of estimates.

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Participation in this invitation to tender shall be open to all Cameroon-based public works companies.

Works under this tender shall be financed by the PIB budget; 2021 FISCAL YEAR.

The tender invitation documents may be consulted and obtained at the Service for the award of contracts, Telephone N⁰ 677827817 NKUM council.

The tender documents may be purchase at the Services of  Contracts award at the NKUM council, upon presentation of a receipt of payment into the NKUM municipal treasury of a non refundable fee of fifty thousand (50 000) francs CFA.

The said receipt must identify the payer as representing a consulting firm willing to participate in the tender.

Drafted in English or French and in SEVEN (7) including one (1) original and SIX(6) copies, labelled as such, bids shall be submitted in a sealed envelope and against a receipt at the Contracts Service of the NKUM council, no later than the  14/04/2021 at 10 a.m. They shall bear the following:

OPEN NATIONAL INVITATION TO TENDER

N°: 003 /ONIT/NC/NCITB/2021 OF 24/03/2021 FOR THE MAINTENANCE OF THE STRETCH OF ROAD TAKIJAH-NSEH (11.40KM) IN NKUM COUNCIL AREA, NKUM SUB DIVISION, IN BUI DIVSION.

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FINANCING: PIB BUDGET; 2021 FISCAL YEAR

“TO BE OPENED ONLY AT THE BIDS OPENING SESSION”

The maximum deadline provided for by the CONTRACTING AUTHORITY shall be three (03) months from the date of the notification of the service order for works to start.

The bid shall be submitted with a bid bond of one million (1,000,000) FCFA delivered by a banking institution recognized by MINFI and COBAC in the form provided in the special tender regulations. The bid bond shall remain valid 90 days after submission of the bids.

9-PRESENTATION OF BIDS: Tenders shall be divided into three volumes and submitted in a simple envelope as follows:

• Volume 1 : Administrative documents;
• Volume 2: Technical proposal;
• Volume 3: Financial offer.

All the constituent documents (volume1, 2 and 3) shall be enclosed in a large and sealed outer envelope bearing only the subject of the tender concerned.

The different documents of each bid shall be numbered in keeping with the order indicated in the tender file and separated by colour dividers.

The bid shall be submitted with a bid bond of one million (1,000,000) FCFA delivered by a banking institution recognized by MINFI and COBAC in the form provided in the special tender regulations. The bid bond shall remain valid 90 days after submission of the bids.

Subject to rejection, the provisional guarantee shall be obligatorily produced in its original dated not more than three (03) months.

For unsuccessful bidders, the provisional guarantee shall be released not later than 15 (fifteen) days after the expiry of tender validity. For successful bidders, it shall be released only after the definitive guarantee has been constituted.

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The administrative documents, the technical and financial proposals shall be opened on the 14/04/2021 at 11 am prompt, local time, by the NKUM Council Internal Tenders Board in the presence of bidders or their representatives.

The bids shall be evaluated according to the main criteria as follows:

13.1 ELIMINATORY CRITERIA: Incomplete administrative documents due to the absence of one of the required documents

Incomplete technical file due to the absence of one of the following documents:

b1)  an attestation of site visit signed in truth by the bidder;

b2)  a methodological note indicating the organization, planning and understanding of the project;

b3) proof of availability of  a civil engineers with at least seven years of experience in similar works proposed as main staff;

v    False declaration or forged document;

v    Failure to justify ownership, rent or leasing of the following equipments

v    01 bulldozer

v    01 truck

v    01 WHEEL LOADER

v    01 VIBRATING COMPACTOR

v    01 GRADER

v    Omission of a quantified unit price in the financial offer(the lot concerned will be eliminated)

v    Not satisfying at least 19 elements of essential criteria

v    13.2 ESSENTIAL CRITERIA

       A – References                                         03 elements

B - Managerial staff                                   09 elements

C - Equipment                                           12 elements

D- Financing                                              03 elements

Details of these main qualification criteria are specified in the assessment grid contained in the Special Tender Regulations.

The contract shall be awarded to the lowest bidder, complying with the technical and administrative requirements.

The tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Additional technical information may be obtained at the Contracts Service Of NKUM Council.

 ADDENDUM: The CONTRACTING AUTHORITY reserves the right to carry out any necessary modifications to this invitation to tender.