The Mayor of Ako COUNCIL, (Contracting Authority)hereby representing the State of Cameroon within the frame-work of the 2021 Public Investment Budget (PIB 2021, launches an open national invitation to tender under CONDITIONS OF EMERGENCY for the construction of a building for Ako municipal Hostel Ako town , AKO Sub Division in Donga Mantung Division in the North West Region.

The construction works subject to this invitation to tender include detail description of the items found in the bill of quantities (detail cost estimate).

The services involved in this invitation to tender shall require the construction of a Building for Ako Municipal Hostel in Ako town, AKOSub-Division in Donga Mantung Division in the North West Region.

N/A

single lot

Participation in this present invitation to tender is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in Public works (construction domain).

The said works shall be financed as per the programmed budget head below through the 2021 MINDDEVEL BUDGETARY LINE OF   the Republic of Cameroon assigned to the Mayor of AKO council.

 The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts), THE DIVISIONAL Delegation of MINMAP or the Regional service of ARMP- North West during working hours. The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of one hundred and ten thousand, three hundred and fifty seven (110,357) francs CFA payable to the Ako Council Treasury or any other state treasury

The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of one hundred and ten thousand, three hundred and fifty seven (110,357) francs CFA payable to the Ako Council Treasury or any other state treasury

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one external sealed envelope containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed external envelope shall bear no information about the company and shall reach the council office, council Service in charge of the award of contracts (opposite the military camp Ako, ) or the Finance building Nkambe Treasury bloc room 3 not later than 21/04/2021 at 10am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.

The sealed pack (outer envelope) shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

N^O 006/ONIT/MINDEVEL/NWR/ASD/AC/ACITB/2021 OF 31/03/2021 FOR

THE CONSTRUCTION OF A BUILDING FOR AKO MUNICIPAL HOSTEL IN AKO TOWN, AKO SUB-DIVISION,

 DONGA MANTUNG DIVISION

 (To be opened only during bids opening session)

The maximum duration of execution provided for by the Contracting Authority shall be four months (120 calendar days) with effect from date of notification of the Service Order to start works

 Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of one million one hundred and three thousand, five hundred and sixty six (1,103,566) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list of document of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Subject to rejection, only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.)  Including the bid bond, must imperatively be produced in accordance with the Special Administrative Regulations. They must obligatorily not be older than three (03) months or must be produced after the signing of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

      The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity

Bids shall be opened by the Ako council internal tenders board in a single phase on the 21/04/2021 at 11am local time in the hall provided in the finance office. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase of two stages where:-

a) Stage I shall involve:

i)   Opening and appraisal of validity, authencity and completeness

ii)   Opening of envelopes containing technical documents to appraise and evaluate technical proposals

NB: Any bids which shall not obtain 80% score in the technical evaluation shall simply be eliminated.

b) Stage II Opening of financial offers to appraise proposed amount for the project.

ASSESSMENT CRITERIA:

Tender conformity shall be evaluated as per the following:

A)    Eliminatory Criteria.

-          Bidders suspended from public procurement

-          Bids  submitted in unsealed envelopes or packs;

-          Offers (bids)  submitted after the deadline or time limit;

-          Absence of original or properly certified administrative documents or not submitted within 48hrs on request

-          External envelop with marks of identification of the company;

-          Omission of unit price schedule ;

-          None justification of capacity to pre-finance ;

-          Technical and administrative evaluation mark less than 80% ;

-          False declaration or forged documents ;

-          Absence of bid bond or bid bond lower than the  amount stated in the tender file,

-          Bidder with one or more uncompleted project.

B)    Evaluation Criteria.

The preliminary evaluation shall be the binary method (YES/NO) based on the following essential criteria

NB:

-Any Bid that shall not obtain 80% evaluation shall simply be rejected.

      - Details of these main qualification criteria are specified in the assessment grid found in the Special Tender Regulations (RPAO).

The contract shall be awarded to the lowest bidder, who fulfils the technical and administrative requirements.

Bidders will remain committed to their offers for a period of one hundred and twenty (120) days from the last date for the submission of tenders, that is, the tenders shall be valid for 120 (one hundred and twenty) calendar days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service of the award of contracts at the Ako council chambers (Telephone N°: 671614948).

AMENDMENT TO THE INVITATION TO TENDER: (ADDENDUM)

The Contracting Authority reserves the right, if warranted, to subsequently amend this invitation to tender.