The Mayor of Ako COUNCIL, (Contracting Authority)hereby representing the State of Cameroon within the frame-work of the 2021 Public Investment Budget (PIB 2021, launches an open national invitation to tender under  The EMERGENCY CONDITION   for the REHABILITATION AND RENOVATION OF THE AKO COUNCIL CHAMBERS Ako town , AKO Sub Division in Donga Mantung Division in the North West Region.

The services involved in this invitation to tender shall require the rehabilitation and renovation of the council chamber Ako town in AKOSub-Division in Donga Mantung Division in the North West Region.

single lot

Participation in this present invitation to tender is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in Public works (construction domain).

The said works shall be financed as per the programmed budget head below through the 2021 MINDEVEL BUDGETARY LINE OF   the Republic of Cameroon assigned to the Mayor of AKO council.

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the council chambers Ako, the Divisional Delegation of MINMAP or the services of ARMP North West Region. The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of FORTY NINE THOUSAND, NINE HUNDRED (49,900) francs CFA payable to the Ako Council Treasury or any public treasury.

The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of FORTY NINE THOUSAND, NINE HUNDRED (49,900) francs CFA payable to the Ako Council Treasury or any public treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one external sealed envelope containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed external envelope shall bear no information about the company and shall reach the council office, council Service in charge of the award of contracts (opposite the military camp Ako, ) not later than 02/04/2021 at 10am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.

The sealed pack (outer envelope) shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

N^O 001/ONIT/MINDEVEL/NWR/DMD/ASD/AC/ACITB/2021 OF 12/03/2021 FOR

THE REHABILITATION AND RENOVATION OF THE AKO COUNCIL CHAMBER IN AKO TOWN, AKO SUB-DIVISION,

 DONGA MANTUNG DIVISION

 (To be opened only during bids opening session)

The maximum duration of execution provided for by the Contracting Authority shall be four months (120 calendar days) with effect from date of notification of the Service Order to start works.

 Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of FOUR HUNDRED AND NINETY NINE THOUSAND (499,000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list of document of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Subject to rejection, only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.)  Including the bid bond, must imperatively be produced in accordance with the Special Administrative Regulations. They must obligatorily not be older than three (03) months or must be produced after the signing of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

      The provisional guarantee will be released noT later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

11/04/2021

ASSESSMENT CRITERIA:

Tender conformity shall be evaluated as per the following:

A)    Eliminatory Criteria.

-          Bidders suspended from public procurement

-          Bids  submitted in unsealed envelopes or packs;

-          Offers (bids)  submitted after the deadline or time limit;

-          Absence of original or properly certified administrative documents or not submitted within 48hrs on request

-          External envelop with marks of identification of the company;

-          Omission of unit price schedule ;

-          None justification of capacity to pre-finance ;

-          Technical and administrative evaluation mark less than 80% ;

-          False declaration or forged documents ;

-          Absence of bid bond or bid bond lower than the  amount stated in the tender file

-          Any bidder with one or more uncompleted projects.

B)    Evaluation Criteria.

The preliminary evaluation shall be the binary method (YES/NO) based on the following essential criteria:

NB:

-Any Bid that shall not obtain 70% evaluation shall simply be rejected.

      - Details of these main qualification criteria are specified in the assessment grid found in the Special Tender Regulations (RPAO).

  The contract shall be awarded to the lowest bidder, who fulfils the technical and administrative requirements.

Bidders will remain committed to their offers for a period of one hundred and twenty (120) days from the last date for the submission of tenders, that is, the tenders shall be valid for 120 (one hundred and twenty) calendar days with effect from their submission deadline.

FURTHER INFORMATION:

   Additional (supplementary) technical information may be obtained during working hours from the service of the award of contracts at the Ako council chambers (Telephone N°: 671614948).

 AMENDMENT TO THE INVITATION TO TENDER: (ADDENDUM)

The Contracting Authority reserves the right, if warranted, to subsequently amend this invitation to tender.