The Mayor of SANTA Council ; CONTRACTING AUTHORITY, initiates on the behalf of the Republic of Cameroon, a OPENNational Invitation to tender for the realization of the operation mentioned above:

The purpose of the tender is the execution of works for the tarring with three coats surface-dressing of the roads section:MILE 6 JUNCTION - FON PALACE - GBHS (LENGTH 690m; Average width 8,00 m)in the Santa council area, mezam division, north-westregion

These works comprise the following descriptions:

SERIE 100: PRELIMINARY WORKS

• 101 Site installation
• 102 works execution programme and ''plan de recolement"
• 103 Felling of trees and remover of tree stumps
• 104 Geotechnical studies

SERIE 200: EARTH WORKS

• 201 Shaping of the road with cleaning of gutters and off-shoots
• 202 cutting of purges
• 203 Filling of embankment

SERIE 300: FOUNDATION AND BASE LAYERS

• 301 Foundation layer with selected laterite soil from borrow pit;
• 302 Base layer with improved cement selected laterite soil from borrow pit ;
• 303 Bitumen layer for protection of the base layer;
• 304 Three coats surface dressing for the run-way;

SERIE 400: DRAINAGE

• 401 Supply and putting in place of concrete ring culverts Dia. 1000mm;
• 402 Construction of culvert heads dia. 1000mm;
• 403 Construction of culvert chambers dia. 1000mm;
• 404 Construction of rectangular gutters: 60x60cm;
• 405 Reinforce concrete covers for rectangular gutters: 40*515cm(thickness = 15 cm);
• 406 Construction of reinforced concrete culvert; 2.00*2.00m
• 407 construction of V shaped stone masonry gutters
• 408 Cleaning of the existing hydraulic structures;

SERIE 500: SIGNALISATION

• 501 Sign board type A (Danger indication);
• 502 Sign Board type AB (Stop, give way, round about);
• 503 Sign board type B ( Speed limitation; halt etc..);

SERIE 600: OTHERS NETWORK

• 601 Displacement of the CAMWATER and AES-SONEL networks

SERIE 700: GREEN SPACE

• 701 Planting of topsoil
• 702 Planting of Gazon Paspalum grass
• 703 Trees alignments

The works subject to this invitation to tender, are presented in ONE lot, following the itinerary described below:

Participation in this invitation to tender is OPEN to the registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on This tender are funded by the budget of the Ministry of Housing and Urban Development, through the 2021 financial year..

The tender file can be consulted in the office of the contracting authority, at the Mayor of SANTA council office

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor of SANTA council situated at Mucham quarter, on presentation of a payment receipt to the public treasury, of a nonrefundable purchase fee for the tender file. 140, 000 (ONE HUNDRED AND FORTY THOUSAND cfa) Francs CFA.

Thisreceipt should be able to identify the buyer as the representative of the bidder, wishing to participate in the consultation.  

The bid documents will be presented in three envelopes as illustrated bellow:

The Envelope A containing Administrative documents (volume 1) ;

The Envelope B containing Technical documents (Volume 2) ;

The Envelope C containing financial documents (Volume 3).

All constituted documents (Enveloppes A, B et C), will be put in a big sealed bearing only the title of the OPEN national invitation to tender.

The various documents in each bid will be numbered in the order of the tender file and with separators of different colors other that white.

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor of SANTA council office situated atMucham quarter, latest the : 26/05/2021 at 10AM local time bearing the Caption 

« OPEN NATIONAL INVITATION TO TENDERN° 014/ ONIT/SC/SCITB/MINHDU/2O21 OF 04/05/2021FOR THE EXECUTION OF WORKS FOR THE TARRING WITH THREE COATS SURFACE-DRESSING OF THE ROADS SECTION: MILE 6 JUNCTION –FON PALACE-GBHS (LENGTH 690m; Average width 8, 00 m) IN THE SANTA COUCNCIL AREA, MEZAM DIVISION, NORTH-WEST REGION BY EMERGENCY PROCEDURE”

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The bids should be accompanied by a temporal bid bond (BankTender Guarantee), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of

Finance, and of an Amount equal to: 

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produce dating less than 3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond.

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required Administrative documents, will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 26/05/2021 at 11AMin Santa Council in the conference hall of the SANTA council by the internal tender’s Board.

The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing Administrative document (volume 1),

- Stage 2: Opening of envelope B containing Technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person dully mandated (Even in case of joint-venture) who has a perfect mastery of the tender file.

    MAIN CRITERIA OF EVALUATION OF THE BIDS :

 - : ELIMINATORY CRITERIA :

a)      Absence of submission bid bond (tender bank guarantee) ;

b)     Absence after a period of 48 hours following the deposit of bids, of at least one of the administrative document, excluding that of the submission bid bond;

c)      False declaration, falsified or nonauthentic document;

d)      Incomplete technical Bid,

e)      Change of quantity

• Attestation of site visit and its report;
• Personal Declaration attesting that the bidder has not abandoned any contract within the last three years, and that he does not figure on the list of failing enterprises established by MINMAP;
• A works engineer with qualification as required in the tender file (ten year (10) of experience in the domain;
• The works engineer non registered in the national order of civil engineer;
• Any of the key workers being a civil servant;
• An environmental expert with at least 02 years’ experience in the domain;
• Non-existence in the technical bid of « the organization, the methodology and planning » rubrics ;

f)       Omission of a unit price in the schedule of unit prices and the bill of quantities and cost estimates;

g)     Incomplete financial bid for absence of one of the following documents:

• The tender letter ;
• The unit price schedule following the indicated model of prices without value added tax in figures and in words, clearly filled. ;
• The bill of quantities and cost estimates (BOQ);
• The unit price breakdown;

h)      Not having obtain at least seven out the ten criteria, following the evaluation of the essential technical criteria.

  :essential criteria :

The technical bids will be evaluated according to the following ten (10) main criteria:

a.  Key personnel of the enterprise on three (03) criteria ;
b.   The site equipment to be mobilized on five (05) criteria ;
c.   The Enterprise references on two (02) criteria.

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

N/A

Additional information in relation to technical details can be obtained at the office of the contracting authority, The Mayor of SANTA Counciloffice