The Mayor of Santa Council, Contracting Authority, on behalf of the Republic of Cameroon, hereby launches an Open National Invitation to tender for the construction of boreholes equipped with manual pumps in some localities in Santa Council area, Mezam division of the North West Region.

Work to be done consists of the following activities:

• Site installation;
• Drilling works;
• Design, cleaning, development and pumping test;
• Structure and manual pump installation;
• Training on maintenance and operation.
• Technical report of completed project

The estimated cost after preliminary studies is as follows:

The works are in six (06) lots and will be awarded to ONLY ONE BIDDER.

Participation to this Invitation to Tender is opened to Cameroonian enterprises that are in compliance with the Cameroon laws.

Works which form the subject of this invitation to tender shall be financed by the 2021 Punctual Credit of the Ministry of Economy, Planning and Regional Development. 

The file may be consulted during working hours at the Santa Council office, at the Mayor’s Secretariat as soon as this notice is published.

The tender file may be acquired from the Bamenda II Council office upon presentation of a non-refundable treasury receipt of NINETY thousand (90,000) CFA. Such a receipt shall identify the payer as representing the company that wants to participate in the tender.

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Santa Council not later than 26/05/2021 at 10:00 a.m local time and should carry the inscription.

<< OPEN NATIONAL INVITATION TO TENDER FILE № 013/ONIT/SC/SCITB/2021 OF 04/05/2021 FOR THE CONSTRUCTION OF BOREHOLES EQUIPPED WITH MANUAL PUMPS IN SOME LOCALITIES IN SANTA COUNCIL AREA, MEZAM DIVISION OF THE NORTH WEST REGION.>>

“To be opened only during the bid-opening session”

The maximum deadline provided for by the Contracting Authority for the execution of the works forming the subject of this Invitation to tender is One hundred and twenty (120) days from the date of the notification of the service order for work to start.

The work is as follows:The construction of boreholes equipped with manual pumps in some localities in Santa Council area, Mezam division of the North West Region.

Each bidder must include in his administrative document, a bid bond issued by a first rate-bank banking establishment approved by the Ministry in charge of Finance in conformity with COBAC conditions, whose list is found in document No. 12 of the tender file of an amount of FCFA 170 000 (one hundred and seventy thousand CFA francs) per lotand valid for thirty (30) days beyond the date of validity of bids. 

Under penalty of being rejected, only originals or certified true copies signed by the issuing service or administrative authorities (Senior Divisional Officer, and Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be rejected. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 26/05/2021at 11:00am local time, in the conference hall of the Santa Tenders’ Board, by its competent Members. Only bidders may attend or be represented by duly mandated persons of their choice and having a good knowledge of their files.

Evaluation criteria

                The bids shall be evaluated according to the main criteria as follows:

1. A.      Eliminatory criteriaAbsence of bid bond in the administrative file;
3. Deadline for delivery higher than prescribed;
4. False declaration of falsified documents;
5. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6. Incomplete financial file,
7. Change of quantity  or unit;
8. Non respect of   (75%) of essential criteria;
9. Suspended by MINMAP
10. B.      Essential criteria

1-      General presentation of the Tender Files;

2-      Financial capacity;

3-      References of the company in similar achievements visa by the competent authority;

4-      Quality of the personnel per lot requested;                                                                                 

5-      Technical organization of the works;

6-      Safety measures on the site;

7-      Logistics;

8-      Attestation and report of site visit;

9-      Special Technical Clauses initialed in all the pages;

10-  Special Administrative Clauses completed and initialed in all the pages;

This evaluation will be done in a binary way (yes) or (no) with an acceptable minimum of (75%) of the essential criteria taken in account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least   (75%) of the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from the Divisional Delegation for Water Resources and Energy for Mezam