The Regional Delegate of Public Contracts for the Center Region, Contracting Authority, hereby launches on behalf of the Minister of the Water and Energy, an Open National invitation to tender in emergency procedure for the provision of potable drinking water with a photovoltaic pump at Elig-Elouga in the Ebebda District, Lékié Division of the Center Region. The works of this tender is constituted in a single lot (01).

The works comprise the following tasks for each drilling:

• the realisation of two bow holes with depth superior to 75m and rate of at least 1m³/h ;
• construction of a reinforced concrete water reservoir of 30m³;
• construction of a pomp shed at the base of the castle ;
• supply and laying of a powerful generator higher than  5KVA;
• supply and laying of (02) solar submersible pump of at least 2m³/h at 100m HMT ;
• supply and laying of discharge pipes ;
• supply and laying of distribution pipes ;
• Construction of ten (10) fountains, construction hand wash area for the hygiene of pupils and training of the management community.

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 The involvement in this invitation to tender is open with equal conditions to Cameroon-Law related firms and companies experienced and justify both the technical and financial capacities in the realisation of the works which form the subject of this present tender.

By this invitation to tender, interested companies are called upon to provide authentic information which will be useful for the choice of those that can meet the needs of the required service after an in-depth and objective appraisal of their application files.

Works which form the subject of this invitation to tender are financed by the Public Investment Budget of the Ministry of Water and Energy, 2017 financial year  at an estimated cost of seventy-six million four hundred and seventy thousand (76 470 000) F CFA.

The tender file may be consulted upon publication of this notification, during working hours, at the Regional Delegation of the Public Contracts for the Center in Yaounde, located at Omnisport, Tel: 222 21 81 50.

The file may be obtained during working hours at the Regional Delegation of Public Contracts for the Centre located at Omnisport, Tel: 222 21 81 50; as from publication of this notice, upon presentation of receipt testifying payment of a non-refundable application fee ofeighty thousand (80 000) FCFAto the public Treasury carrying the tender file number. Bidders must leave behind the full contact details: post box, telephone or fax numbers Email.

TENDERS PRESENTATION

The documents include in the tender application must be classified in three different envelopes which must be sealed later. The following framework must be taken into consideration:

• Envelope A must contain the administrative documents;
• Envelope B must contain the technical proposal;
• Envelope C must contain the financial allocation.

 The above-mentioned tenders presented as such will be inserted in a simple envelope bearing only the main tender references. This one must also be closed and sealed for confidentiality. The different documents of each tender will be numbered in accordance with the tender file order and separated by some interpolated sheets of the same colour.

Each tender drafted in English or French in seven (7) copies, one (01) original and six (06) copies marked as such, sealed against a receipt must reach the Regional Delegation of Public Contracts for the Centre, no later than 15^th February 2017 at 12 0’clock local time and shall be labelled as :

OPEN NATIONAL INVITATION TO TENDER
N⁰ 012/ONIT/PR/MINPUCO/RDCE/RTB/2017

OF 25^TH JANUARY 2017 IN EMERGENCY PROCEDURE FOR THE PROVISION OF POTABLE DRINKING WATER WITH  A PHOTOVOLTAIC PUMP AT ELIG-ELOUGA IN THE EBEBDA DISTRICT, LEKIE DIVISION OF THE CENTER REGION

"DISCLOSE ONLY DURING THE EVALUATION SESSION OF TENDER APPLICATIONS”

                     NB: Beyond the submission’s deadline tenders will no longer be received.

The execution deadline sets by the Foreman is five (05) months. This period includes the Rainy seasons, weather and some other factors with effect from the day of works’ notification; signing’s date of the contract.

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 Each bidder shall include in their administrative documents a deposit (in compliance with the model attached) issued by a first class banking institution approved by the Ministry in charge of Finance and whose bank institution features on the lists, in Document 12 of the tender file and valid for thirty (30) days with effect from the tender-validity deadline. The amount of the deposit is one million five hundred thousand (1 500 000) F CFA.

Less they are rejected, only the originals of the other administrative documents or copies thereof certified by either the issuing service or an administrative authority shall be accepted, in keeping with the requirements of the special tender regulation.

They must not be older than three (03) months and valid on the day of the tender disclosure.

All tenders not in conformity with the tender file shall be declared inadmissible, especially the absence of a bid bond (caution) delivered by a first class bank approved by the Ministry in charge of Finance and valid for 30 days with effect from the tender- validity deadline or non-compliance with the format specified in the tender file shall lead to rejection of the tender.

Opening of the tenders will be done once on the 15^th February 2017at 1.00 pm prompt by the Center Regional Tenders Board at the meeting Hall of the Center Regional Delegation of Public Contracts 2^nd floor at Omnisport.

APPLICATION DEADLINE    

Tender applicants will have twenty (20) days to apply upon publication of this notification.

Tender evaluation will be done in three (3) stages:

• First stage: Verification of the administrative file regularity.
• Second stage: Technical appraisal of the administrative tender attested as regular.
• Third stage: Verification of the financial offer of those companies whose the tender files have been previously admitted as far as the technical and administrative stages are concerned.

    The tender evaluation criteria are the followings:      

13.1 Principal Eliminatory criteria:

a) Incomplete or non-compliant administrative file on reserve of the dispositions of point I.1 of the Circular No 002/CAB/PM of 31 January 2011 relative to the Amelioration of performance in the Public Contract system.

b) False declaration or forged document. (The Regional Tenders Board and the Contracting Authority have the right to verify the authenticity of any documents in doubt.)

c) Absence in the technical file of a detailed proposed methodology on the execution of the project, organisation and planning;

d) Non satisfaction of at least 90% of the essential criteria;

e) Incomplete financial offer;

f) Omission of a quantified unit price from the price schedule;

g) Absence of a sub-detail price;

h) Absence of financial capacity amounting to twenty-five million (25 000 000) F CFA.

13.2 Essential criteria

 Assessment of the technical proposal will be carried out on the basis of thirty-nine (39) main criteria defined in the appraisal grid related to the tender file.

• Qualification and experience of personnel in the project                  12 Criteria;
• Availability of materials and the essential ones for the site              08 Criteria;
• Methodology of execution-execution date line                                 04 Criteria;
• Company’s references                                                                 15 Criteria.

The contract shall be awarded to the bidder whose bid, technically qualified and evaluated the lowest bidder after verifying the prices deemed to be and substantially in accordance with the tender file.

Applicants will be bound by their tenders for a period of ninety (90) days with effect from the tender-submission deadline.

Further technical information may be obtained during working hours from the Call for Tender Support Unit at the Regional Delegation of Public Contracts for the Centre on the 2nd Floor at Omnisport, Tel: 222 21 81 50 or at the Center Regional Delegation of Water and Energy.

Any attempt to corrupt or malpractices with evidence should be signaled or reported either by sms or in writing to the Minister Delegate at the Presidency in charge of Public Contracts with copy to the President of National Anti-Corruption Commission and the Center Regional Delegate of Public Contracts to the following numbers: 673 20 57 25 and 699 37 07 48.