Within the framework of the convention No. 103/CCF/FEICOM/DG/CAJ/DCCC/2021 between FEICOM and the MBIAME Council for the 2021 Investment Budget, the Mayor of the MBIAME Council, Contracting Authority, hereby launches, Open National Invitation To Tender for the for the supply of office equipment for the Town Hall, Mbiame Council, Bui Division of The North West Region.

The services of this contract comprise notably: (the supply of office equipment for the Town Hall, transportation, handling, setting up and acceptance, where appropriate to be indicated by the Contracting Authority or Project Owner). “see characteristics in point 3.3 technical description”.

 The estimated cost after preliminary studies is 65 563 650 (Sixty-five Million five hundred and Sixty-Three Thousand Six hundred and Fifty) FCFA.

The supplies are divided into lone lots defined as follows: The supply of office equipment for the Town Hall, Mbiame Council, Bui Division of The North West Region.

Participation in this invitation to tender is open to Small and Medium Size Enterprises of Cameroonian Nationality who are in compliance with the regulations in force.

Supplies which form the subject of this invitation to tender shall be financed by the FEICOM/MBIAME Council 2021 Public Investment Budget

The file may be consulted during working hours at the MBIAME Council, Department of Public Contracts, Contracts Award Service (Tel N° 675 999 964) as soon as this notice is published.

The file may be obtained from the MBIAME Council, Department of Public Contracts, Contracts Award Service (Tel N° 675 999 964) as soon as this notice is published against payment of a non-refundable fee of 75 000 (Seventy-Five thousand Francs CFA) into MBIAME Municipal Treasury, representing the cost of purchasing the tender file.

 Each bid drafted in English or French in seven (7) copies including the original and six (6) copies marked as such, should reach [place of registration of bids] not later than 30/07/2021at 10:00 and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER

N° 07 ONIT/MCITB/2021 OF THE 08/07/2021 FOR THE SUPPLY OF OFFICE EQUIPMENT FOR THE TOWN HALL, MBIAME COUNCIL, BUI    DIVISION OF THE NORTH WEST REGION.

“To be opened only during the bid-opening session”

The maximum deadline provided by the Project Owner or Delegated Contracting Authority for the delivery of the supplies forming the subject of this invitation to tender is Sixty (60) days from the date of notification for this contract to begin.

         Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 11 of the Tender File, of an amount of 1 311 270   (One Million Three Hundred and Eleven Thousand Two hundred and Seventy) FCFA all taxes inclusive, and valid for thirty (30) days beyond the date of validity of bids.

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.

          Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non-respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid.

        Bids that do not respect the method of separating the financial offer from administrative and technical offers will be inadmissible.

Bids will be opened on the 30/07/2021  at 11:00 AM in the conference hall of the MBIAME Council, by the Council  Internal Tender’s Board, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.

         The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

        Only bidders may attend or be represented by a duly mandated person.

N.B The start of the bid-opening session must not be later than one hour after the time-limit for the submission of bids as specified in the Tender File.

1.      Evaluation criteria

[The aim of these criteria is to identify and reject incomplete bids or bids not in compliance with the essential conditions laid down in the Tender File relating especially to admissibility of administrative documents, compliance of the technical bid with the technical specifications in the Tender File and the qualification of candidates]

14.1         Eliminatory criteria

[These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non respect of these criteria shall lead to the rejection of the bid by the bidder]. They include notably:

-       Absence of bid bond ;

-       False declaration or falsified document;

-       Non-compliance with major technical specifications of the supply ((to be listed);

-       Non respect of X essential criteria (X being greater than or equal to 1);

-       Absence of quantified unit price ;

-       Non-compliance with the model tender;

-       Absence of prospectus accompanied by the technical sheets from the manufacturer;

-       Absence of agreement or authorization from the manufacturer, where applicable.

14.2         Essential criteria

[The so-called essential criteria are those primordial or key used to judge the technical and financial capacity of candidates to execute the services or deliver the supplies forming the subject of the invitation to tender].

The criteria relating to the qualification of candidates could indicatively be on the following:

-   Turnover:

-  After-sales service;

-  Presentation of bid;

-  Access to a credit line or other financial resources (where necessary);

-  Availability of essential material and equipment (where necessary).                                                                                                   

[Indicate the main qualification criteria which show that the bidders have the technical capacities and required resources to execute the contract fully. These criteria are given in detail in article 6(1) of the Special Regulations of the invitation to tender]

[The marking scale for offers by award of points is proscribed in favour of the binary method (yes or no)].

The jobbing order shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality, confer article 33 of the public contracts code.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from at the MBIAME Council, Department of Public Contracts, and Contracts Award Service Tel.:N°675 999 964.