Within the framework of 2022 Investment Budget and following letter No 879/L/MINTP/SG/DGET/DPPN/CP/KYAN. OF 07/02/2022 by the Minister of Public Works, the Mayor of FUNDONG Council hereby launches an

OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE

N° _03/ONIT/MINDDEVEL/FC/FCITB/2022 OF _09/03_/2022 FOR THE MANUAL ROAD MAINTENANCE WORKS ON THE PAVED SECTION OF THE REGIONAL ROAD R0503 BAMBUI FOUR CORNERS – FUNDONG FROM KM 50+583 TO KM 59+000 (8.42KM) IN THE FUNDONG MUNICIPALITY, BOYO DIVISION

Work to be done consists of preparatory works, grading and opening of part of the road work and lastly, drainage works

The estimated cost after preliminary studies is 8 000 000 (Eight million) CFA Francs.

N/A

Participation in this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this invitation to tender shall be financed by the ROAD FUNDS 2022.

The file may be consulted during working hours at the technical service of the FUNDONG Council, Telephone N⁰ (237) 677 75 55 10 as soon as this notice is published.

The file may be obtained from the technical service of the FUNDONG Council, Telephone N⁰ (237) 677 75 55 10 as soon as this notice is published against payment of the sum of 20 000 CFA francs, payable at the FUNDONG Council Municipal Treasury, representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies should reach the FUNDONG Council premises at Fundong not later than __30/03/2022 at 10 AM local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDERBY EMERGENCY

N° _03/ONIT/MINDDEVEL/FC/FCITB/2022 OF _09/03/2022 FOR THE MANUAL ROAD MAINTENANCE WORKS ON THE PAVED SECTION OF THE REGIONAL ROAD R0503BAMBUI FOUR CORNERS – FUNDONG FROM KM 50+583 TO KM 59+000 (8.42KM) IN THE FUNDONG MUNICIPALITY, BOYO DIVISION

“To be opened only during the bid-opening session”

The maximum deadline provided by the Contracting Authority for the execution of the works forming the subject of this invitation to tender is Six (06) calendar months

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry of Finance and whose list is found in document No. 12 of the Tender File, of an amount of 160 000 CFA (one hundred and sixty thousand) CFA Francs, valid for thirty (30) days beyond the date of validity of bids. As per article 90 (9) of the Public contract Code (Decree No. 2018/366 OF 20 June 2018), certified cheques or bank cheques are acceptable in the place of bid bond.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of LAUNCHING OF THE TENDERS or may be established after the signature of the tender notice

Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister of Finance.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 30/03/2022 at 11 Noon local time, at the Conference Hall of FUNDONG Council by the FUNDONG Council Internal Tenders’ Board. Only bidders may attend or be represented by duly mandated persons of their choice.

  Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

A.    Eliminatory criteria

1.      Absence of the bid bond
2.      Deadline for delivery higher than prescribed;
3.      False declaration or falsified documents;
4.      A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5.      Incomplete financial file;
6.      Change of quantity or unit of the Tender file in the financial bid;
7.      Non respect of 70%of essential criteria;

During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given forty-eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the bids. No such document will be accepted after this deadline.

B.     Essential criteria

1. General presentation of the tender files;
2. Financial capacity;
3. References of the company in similar achievements;
4. Quality of the personnel; 
5. Technical organization of the works;
6. Safety measures on the site;
7. Logistics;
8. Attestation and report of site visit;
9. Special Technical Clauses initialed in all the pages;
10. Special Administrative Clauses completed and initialed in all the pages.

These essential criteria are subject to lower limits, the details of which are spelled out in the Special Regulations of the invitation to tender

This evaluation will be done in a purely a purely binary method with a positive (yes) or negative (no) with an acceptable minimum of 75% of the essential criteria taken into account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% of the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours at the Technical Service of the FUNDONG Council Telephone N⁰ (237) 677 75 55 10