The Mayor of BELO Council ; CONTRACTING AUTHORITY, initiates on the behalf of the Republic of Cameroon, an Open National Invitation to tender for the realization of the operation mentioned above

The purpose of the tender is the execution of works for manual maintenance of Tard TRI R050: BAMBUI FOUR CORNERS-FUNDONG 22+786 TO 39+931KM (17.145KM) on the paved section of the stretch of road in Belo Council Area.

The previewed cost of the entire works of this Open National Invitation to tender is: _____15,000,000________ (Fifteen 

The works subject to this invitation to tender,are presented in one lot, following the itinerary described below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on This tender are funded by the budget of the Ministry of Public Works, through the 2022 financial year road fund and onward. The previewed cost of the entire works of this Open National Invitation to tender is: _____15,000,000________ (Fifteen million francs) FCFA all taxes included. 

The tender file can be consulted in the office of the contracting authority, at the BELO Council situated during working hours

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor of Belo Council, on presentation of a payment receipt to the Belo Council treasury, of a nonrefundable purchase fee for the tender file.30.000 (Thirty  thousand francs cfa) Francs CFA.

The bid documents will be presented in three envelopes as illustrated bellow:

The Envelope A containing Administrative documents (volume 1) ;

The Envelope B containing Technical documents (Volume 2) ;

The Envelope C containing financial documents (Volume 3).

All constituted documents (Envelopes A, B et C), will be put in a big sealed bearing only the title of the Open national invitation to tender.

The various documents in each bid will be numbered in the order of the tender file and with separators of different colors other than white.

   SUBMISSION OF BIDS :

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor of Belo council, latest the : 25/03/2022 at 10am local time bearing 

« OPEN NATIONAL INVITATION TO TENDER

N° 05/ONIT/MINDDEVEL/BC/BCITB/2022 OF 02/03/2022 FOR

THE EXECUTION OF WORKS THE MANUAL MAINTENANCE OF TOAD TRI RO503: BAMBUI FOUR CORNERS-FUNDONG FROM 22+786KM TO 39+931KM (17.145KM) IN BELO MUNICIPALITY IN BOYO DIVISION

2022 ANNUAL PROGRAM

FUNDING: MINISTRY OF PUBLIC WORKS BUDGET, ROAD FUND BUDGET LINE –2022 EXERCICE ON ONWARD

To be opened only during the bid-opening session ».

The entire period of execution of these Works is ____5 months_ (five months) calendar months. This duration starts as of the date of notification of the service order to start Works.

The bids should be accompanied by a temporal bid bond (BankTender Guarantee), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an Amount of 300,000FCFA (Three hundred thousand francs)

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produce dating less than3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond.

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required Administrative documents will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 25/03/2022 at 11am in the conference hall of the Belo Council.

The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing Administrative document (volume 1),

- Stage 2: Opening of envelope B containing Technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person dully mandated (Even in case of joint-venture) who has a perfect mastery of the tender file.

   MAIN CRITERIA OF EVALUATION OF THE BIDS :

  : ELIMINATORY CRITERIA :

a)   Absence of submission bid bond (tender bank guarantee) ;(OUTRIGHT REJECTION)

b)   Absence after a period of 48 hours following the deposit of bids, of at least one of the administrative document, excluding that of the submission bid bond;

c)   Non-conformity after a period of 48 hours following the deposit of bids, of at one Administrative document;

d)   False declaration, falsified or nonauthentic document;

e)    Incomplete technical Bid, or the absence of:

• Attestation of site visit and its report;
• Personal Declaration attesting that the bidder has not abandoned any contract within the last three years, and that he does not figure on the list of defaillant enterprises established by MINMAP;
• A works engineer with qualification as required in the tender file;
• Non-existence in the technical bid of « the organization, the methodology and planning » rubrics ;

f)    Omission of a unit price in the schedule of unit prices and the bill of quantities and cost estimates;

g)   Incomplete financial bid for absence of one of the following documents:

• The tender letter ;
• The unit price schedule following the indicated model of prices without value added taxe in figures and in words, clearly filled. ;
• The bill of quantities and cost estimates (BOQ);
• The unit price breakdown;

h)   Not having obtained at least seven out the ten criteria, following the evaluation of the essential technical criteria.

  essential criteria :

The technical bids will be evaluated according to the following ten (10) main criteria:

a.     Key personnel of the enterprise on three(03)criteria ;
b.     The site equipment to be mobilized on five (05) criteria ;
c.      The Enterprise references on two (02) criteria.

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained at the office of the contracting authority, Tel: 674 716 429.