The Mayor Mbengwi Council, Project Owner, launches on behalf of the Republic of Cameroon an Open National Call for Tenders for the realization of the aforementioned operation.

The Call for Tenders concerns the execution of Manual Road Maintenance Works, On the Regional Road Ro501: Bamenda – Mbengwi (From Pk 0+000 To Pk 23+000) 23 Km, annual programme 2022, for a period of one year executed in two (02)phases with an interval of at least six (06) months between phases and will be funded by the 2022 annual program of the Road Fund.

The work is divided into a lot according to the following route:

Participation is open on equal terms to all small and medium-sized enterprises under Cameroonian law.

The works subject to this Call for Tenders are financed by the Budget of the Ministry of Public Works 2022 financial years. The estimated cost of all the work provided for in this National Open Call for Tenders is: twenty million (20,000,000) FCFA All Taxes Included.

Amount of the lot is presented below:

The tender file may be consulted at the Mbengwi council office (SIGAMP) during working hours, as soon as this tender notice is published.

The tender file may be acquired from the Mbengwi council office upon presentation of a non-refundable treasury receipt of 35 000 (thirty five thousand) FCFA.Such a receiptshall identify the payer as representing the company that wants to participate in the tender.

Presentation of the tender file

The tender file in three (03) volumes shall be enclosed in three sealed envelopes.

• Envelope A containing the administrative documents (Volume 1);
• Envelope B containing the technical offer (Volume 2);
• Envelope C containing the financial offer (Volume 3).

The three volumes shall then be enclosed in a single sealed envelope bearing only the reference of the tender in question. The different documents of each offer shall be numbered as indicated in the tender and separated by dividers of the same colour.

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Mbengwi council office not later than 24/03/2022 at 10 a.m local time and should carry the inscription:

ʺOPEN NATIONAL INVITATION TO TENDER, EMERGENCY PROCEDUREʺ

N°07. /ONIT/MC/ITB/2022 OF 24/02/2022 FOR THE EXECUTION OF MANUAL ROAD MAINTENANCE WORKS, ON THE REGIONAL ROAD RO51: BAMENDA – MBENGWI (FROM PK 0+000 TO PK 23+000) 23 KM, MOMO DIVISION, NORTH WEST REGION.

«To be opened only during the bid opening session»

The offers or the bids submitted after the stipulated deadline shall not be received.

The JO to be awarded at the end of the Invitation to Tender will extend over twelve (12) months with an interval of at least six (06) months between the two (02) consecutive phases.           

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of 400 000 (four hundredthousand) FCFA.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The opening of the bids in one phase shall be done on 24/03/2022 at 11a.m in the Conference Hall of the Mbengwi Councilby the competent Tender Board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

  Evaluation of the bids

The evaluation of the bids shall be done in three (03) steps:

• 1^st step: Verification of the conformity of the administrative file;
• 2^nd step: Evaluation of the technical file;
• 3^rd step: Analysis of the financial file.

The criteria of evaluation are the following:

 -Eliminatory criteria

 - Administrative documents

• Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;
• Absence of a document in the administrative file;
• False declaration or falsified documents.

 - Technical file

• Incomplete  or non compliant documents;
• False declaration, forged or scanned documents;
• Absence of the pre-financing capacity of at least fivemillion (5 000 000)F CFA.
• Technical assessment mark lower than 75% of “Yes”.

• Non existence in the technical file of the rubric « organization, methodology and planning »

 - Financial offer

• Incomplete financial offer;
• Non-compliant documents;
• Omission of quantified unit price in the financial offer;
• Absence of break down price.
• Modification of the model break down unit price attached.

Essential criteria:

The technical offer of the bidder shall be assessed along the following lines:

The note of the technical offer will be gotten by addition of marks for every criterion. Only the technical offer having gotten an equal or superior note to 75% of YES will be kept for the financial evaluation.

The jobbing order shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 99 of the public contracts code).

The bidders shall remain committed to their bids during a period of (ninety) 90 days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the  Council office