The Mayor of NJINIKOM Council ; CONTRACTING AUTHORITY, initiates on the behalf of the Republic of Cameroon, an OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE for the realization of the operation mentioned above:

The purpose of the tender is MANUAL ROAD MAINTENANCE WORKS ALONG THE RO503 ROAD, FROM KM 39+931 TO KM 50+583 IN NJINIKOM MUNICIPALITY, BOYO DIVISION OF THE NORTH WEST REGION

The works subject to this invitation to tender, are presented in two lots, following the itinerary described below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on This tender are funded by the budget of the Ministry of Public Works, through the 2022 financial year road fund and onward. The previewed cost of the entire works of this OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE is: 10,000,000 FCFA all taxes included.

The tender file can be consulted in the office of the contracting authority, at the NJINIKOM Council situated at Njinikom Round About.

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor of NJINIKOM, situated in Njinikom Round About, on presentation of a payment receipt to the public treasury, of a nonrefundable purchase fee for the tender file. 25.000 (twenty five thousand francs cfa) Francs CFA.                   

This receipt should be able identify the buyer as the representative of the bidder, wishing to participate in the consultation.  

  PRESENTATION OF THE BIDS

The bid documents will be presented in three envelopes as illustrated bellow:

The Envelope A containing Administrative documents (volume 1);

The Envelope B containing Technical documents (Volume 2);

The Envelope C containing financial documents (Volume 3).

All constituted documents (Envelopes A, B et C), will be put in a big sealed bearing only the title of the OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE.

The various documents in each bid will be numbered in the order of the tender file and with separators of different colors other that white.

2.   SUBMISSION OF BIDS :

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor of NJINIKOM Council, situated at Njinikom Round About, latest the : 25/03/2022   local time bearing 

« OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE

N° 06/ONIT/MINDDEVEL/NC/NCITB/RF/2022 OF 02/03/2022 FOR

MANUAL ROAD MAINTENANCE WORKS ALONG THE RO503 ROAD, FROM KM 39+931 TO KM 50+583 IN NJINIKOM MUNICIPALITY, BOYO DIVISION OF THE NORTH WEST REGION. 

2022 ANNUAL PROGRAM

FUNDING: MINISTRY OF PUBLIC WORKS BUDGET, ROAD FUND BUDGET LINE – 2022 EXERCICE ON ONWARD

To be opened only during the bid-opening session ».

The entire period of execution of these Works is 02 months_ (two months) calendar months. This duration starts as of the date of notification of the service order to start Works

The bids should be accompanied by a temporal bid bond (Bank Tender Guarantee), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an Amount equal to: 

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produce dating less than 3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond.

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required Administrative documents, will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 25/03/2022 at 11 a.m. in the conference hall of the Council internal tender’s Board. Sitting at Njinikom Community Hall.

 The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing Administrative document (volume 1),

- Stage 2: Opening of envelope B containing Technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person dully mandated (Even in case of joint-venture) who has a perfect mastery of the tender file.

1.   MAIN CRITERIA OF EVALUATION OF THE BIDS :

 - : ELIMINATORY CRITERIA :

a)   Absence of submission bid bond (tender bank guarantee) ;

b)   Absence after a period of 48 hours following the deposit of bids, of at least one of the administrative document, excluding that of the submission bid bond;

c)   Non-conformity after a period of 48 hours following the deposit of bids, of at one Administrative document;

d)   False declaration, falsified or non-authentic document;

e)    Incomplete technical Bid, or the absence of:

• Attestation of site visit and its report;
• Personal Declaration attesting that the bidder has not abandoned any contract within the last three years, and that he does not figure on the list of defaillant enterprises established by MINMAP;
• A works engineer with qualification as required in the tender file;
• Non-existence in the technical bid of « the organization, the methodology and planning » rubrics ;

f)    Omission of a unit price in the schedule of unit prices and the bill of quantities and cost estimates;

g)   Incomplete financial bid for absence of one of the following documents:

• The tender letter ;
• The unit price schedule following the indicated model of prices without value added tax in figures and in words, clearly filled. ;
• The bill of quantities and cost estimates (BOQ);
• The unit price breakdown;

h)   Not having obtain at least seven out the ten criteria, following the evaluation of the essential technical criteria.

  : essential criteria :

The technical bids will be evaluated according to the following ten (10) main criteria:

a.     Key personnel of the enterprise on three (03) criteria ;
b.     The site equipment to be mobilized on five (05) criteria ;
c.      The Enterprise references on two (02) criteria.

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained at the office of the contracting authority, notably in the NJINIKOM Council situated at Njinikom Round About, from the Lord Mayor of NJINIKOM Council.