The MAYOR OF AKO COUNCIL (Contracting Authority) hereby representing the State of Cameroon within the frame-work of the 2022 Public Investment Budget (PIB 2022), launches under emergency procedure of 21days an opened  national invitation to tender: FOR THE SUPPLY EQUIPMENT TO MUNICIPAL LODGE IN AKO TOWN, AKO SUB-DIVISION, DONGA MANTUNG DIVISION, NORTH WEST REGION.

The services of this contract comprise notably: equipment (as spelled out in the Special Technical Specification and bill of quantities) of Municipal Lodge in Ako Town, Ako sub Division, Donga Mantung Division, North West Region.

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Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and having a good experience in the domain concerned.

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Works which form the subject of this invitation to tender will be financed by the 2022 PIB resources of the Ministry of Decentralization and Local Development

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the AKO COUNCIL CHAMBERS AKO SUB-DIVISION, the Divisional Delegation of Public Contract- Donga Mantung or the Regional Centre of ARMP- North West. The document shall be obtained upon presentation of a receipt testifying the payment of a non-refundable sum of Thirty seven thousand, two hundred and fifty (37,250) FCFA payable to the AKO municipal Treasury or any public treasury.

The document shall be obtained upon presentation of a receipt testifying the payment of a non-refundable sum of Thirty seven thousand, two hundred and fifty (37,250) FCFA payable to the AKO municipal Treasury or any public treasury.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (07) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one external sealed envelope containing three (03) envelopes: that is, Envelope A: Administrative Documents; Envelope B: Technical file and Envelope C: Financial file.

     The sealed external envelope shall bear no information about the company /enterprise and shall reach the services of Ako Council – Donga Mantung not later than the 31/03/2022 at 10:00am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.

The sealed pack (external envelope) shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

N^O 012/ONIT/MINDEVEL/NWR/DMD/ASD/AC/ACITB/2022 OF 04/03/2022

FOR THE SUPPLY OF EQUIPMENT TO MUNICIPAL LODGE IN AKO TOWN, AKO SUB-DIVISION, DONGA MANTUNG DIVISION, NORTH WEST REGION.

(To be opened only during bids opening session)

The maximum deadline provided for the supply of the medical equipment by the Contracting Authority shall be sixty (60) days from the date of the notification of the service order for work to start.

Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of Three Hundred and seventy two thousand, five hundred and sixty (3,72,560) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

      Subject to rejection, only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.) including the bid bond must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must be produced after the signing of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

      The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity

05/04/2022 at 10 a m. local time 

Main evaluation criteria
            The bids shall be evaluated according to the main criteria as follows:
 

 A.   Eliminatory criteriaAbsence or non-conformity of an element in the administrative file;

Deadline for delivery higher than prescribed;
False declaration or falsified documents;
Absence or insufficient bid bond or bid bond not from the authorised list in document No. 10 of this tenders file;
A bid with the external envelope carrying a sign or mark leading to the identification of the bidder.
Incomplete financial file.
Omission of a unit price in the financial bid,
Change of units or quantity in the Financial Bid;
Bidders suspended from public contract procurement.
Any bidder with one or more uncompleted projects
 
B.   Essential criteria
1-    General presentation of the tender files;
2-    References of the company in similar achievements;
3-    Quality of the personnel per lot requested;                                                                                 
4-    Technical organization of the works;
5-    Logistics;
6-    Financial capacity;
7-    Attestation and report of site visit
8-    Special Technical Clauses initialed in all the pages;
9-    Special Administrative Clauses completed and initialed in all the pages;
10- Safety measures on the site.
 
   Main qualification criteria
The criteria relating to the qualification of candidates could be indicative on the following:
The essential criteria are subjected to minima whose detail is given in the Special Technical Regulation (RPAO).
This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum from at least 70% of the essential criteria taken in account.
The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 70% of the essential criteria.

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The maximum deadline provided for the supply of the medical equipment by the Contracting Authority shall be sixty (60) days from the date of the notification of the service order for work to start.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the AKO COUNCILL CHAMBERS (i.e., the services in charge of contract), Ako subdivision, Donga Mantung Division.

  Amendment to the Invitation to Tender:

The Contracting Authority reserves the right, if warranted, to subsequently amend this invitation to tender in conformity with the Public Contracts Code.