Within the framework of 2022 public Investment Budget, the Lord Mayor of Batibo Council, Contracting Authority, hereby launches an Open National Invitation to tender in emergency procedure for the Construction of a Community Hall in EWAI, Momo Division in the North West Region.

Work to be done consists of

• Preparatory works
• Earth works
• Foundation
• Masonry works/ elevation
• Carpentry, Roofing and ceiling works
• Metallic works
• Wood works
• Sanitary/plumbing works
• Electricity
• Tilling/painting
• VDR drainage

The estimated cost after preliminary studies is 20,000,000 (twenty millions) FCFA

The works is in a single lot as follows: Construction of a Community Hall in EWAI VILLAGE, Batibo Sub Division

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this invitation to tender shall be financed by the 2022 Public Investment Budget of the MINDDEVEL head No. ______________

The file may be consulted at the Batibo Council Office Secretariat, during working hours, as soon as this tender notice is published.

The tender file may be acquired from the Batibo Council Office Secretariat, upon presentation of a non-refundable treasury receipt of thirty four thousand (34,000) FCFA payable at the Batibo Council Treasury representing the cost of the tender file. Such a receipt shall identify the payer as representing the company that wants to participate in the tender

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Batibo council service of award not later than 20/04/2022  at 10:00 AM local time and should carry the inscription:

<< OPEN NATIONAL INVITATION TO TENDER IN EMERGENCY PROCEDURE N^o0007/ONIT/BC/BCITB/2022 OF 25/03/2022, FOR THE FOR THE CONSTRUCTION OF A COMMUNITY HALL IN EWAI, MOMO DIVISION OF THE NORTH WEST REGION. >> 

“To be opened only during the bid-opening session”

The maximum deadline provided by the Contracting Authority for the execution of the works forming the subject of this invitation to tender is three (03) Months

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of four hundred thousand (400,000) Francs CFA), and valid for thirty (30) days beyond the date of validity of bids

 Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 20/04/2022 at 11:00 AM local time, in the Batibo Council Hall, by the Batibo Council Internal Tenders Board. Only bidders may attend or be represented by duly mandated persons of their choice.

1. 1.      Evaluation criteria

The evaluation of the bids shall be done in three (03) steps:

• 1^st step: Verification of the conformity of the administrative file;
• 2^nd step: Evaluation of the technical file;
• 3^rd step: Analysis of the financial file.

The criteria of evaluation are the following:

There are two types of evaluation criteria: eliminatory and essential criteria.

The bids shall be evaluated according to the main criteria as follows:

Eliminatory criteria
1.      Absence of bid bond in the administrative file;
2.      Deadline for delivery higher than prescribed;
3.      False declaration or falsified documents;
4.      A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5.      Incomplete financial file;
6.      Change of quantity or unit;
7.      Non respect of 80% of essential criteria.

Essential criteria

1-    General presentation of the Tender Files;

2-    Financial capacity;

3-    References of the company in similar achievements;

4-    Quality of the personnel; 

5-    Technical organization of the works;

6-    Safety measures on the site;

7-    Logistics;

8-    Attestation of site visit duly signed by honour of the bidder.

9-    Special Technical Clauses initialed in all the pages;

10- Special Administrative Clauses completed and initialed in all the pages.

This evaluation will be done in a purely positive way (yes) or negative (no) with an acceptable minimum of 80% of the essential criteria taken in account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 80% of the essential criteria.

Bidders will remain committed to their offers for ninety (90) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours from the Batibo Council