The SDO MEZAM; DELEGATED CONTRACTING AUTHORITY, initiates on the behalf of the Republic of Cameroon, an Open National Invitation to tender for the realization of the

 SURFACE RENDERING OF THE ROAD SECTION UPSTATION CATTLE MARKET-WHITE HOUSE NICO IN BAMENDA I SUBDIVISION, MEZAM DIVISION OF THE NORTH WEST REGION BY EMERGENCY PROCEDURE.

These works comprise the following descriptions:

SERIE 100: PRELIMINARY WORKS

• 101 Site installation and works execution programed

SERIE 200: EARTH WORKS

• 201 Shaping of the road with cleaning of gutters and off-shoots

SERIE 300: FOUNDATION AND BASE LAYERS

• 301 Foundation layer with selected laterite soil from borrow pit;
• 302 Base layer with improved with cement selected laterite soil from borrow pit ;
• 303Bitumen layer for protection of the base layer;
• 304 Three coats surface dressing for the run-way;

SERIE 400: DRAINAGE

• 401 Supply and putting in place of concrete ring culverts diam 80 cm;
• 402 Construction of culvert heads diam 80 cm;
• 403 Construction of culvert chambers diam 80 cm;
• 404 Construction of stone Masonry V gutters: 130x65;
• 405 Reinforce concrete covers for masonry gutters of 130x65 (thickness = 15 cm);
• 406 Stone masonry for the protection of embagments;
• 407 Cleanning of the existing hydraulic structures;

SERIE 500: SIGNALISATION

• 501 Sign board type A (Danger indication);
• 502 Sign Board typa AB (Stop, give way, roundabout);
• 503 Sign board typa B (Speed limitation; halte etc...);

SERIE 600: OTHERS NETWORK

• 601 Displacement of the SNEC, SONEL, and CAMTEL networks

The works subject to this invitation to tender, are presented in ONE lot, following the itinerary described below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on This tender are funded by the budget of the Ministry of Public works, through the 2022 financial year. The previewed cost of the entire works of this Open National Invitation to tender is: 60 000 000 (Sixty million) FCFA all taxes included budget head IX05305, IMP No 56 36 125 02 451625 523511 862

The tender file can be consulted in the private secretariat of the Delegated contracting authority, at the  SDOs office situated at Upstation.

The tender file can be obtained in the private secretariat of the Delegated contracting authority, precisely at the office of the SDO situated at Up station, on presentation of a payment receipt to the public treasury, of a nonrefundable purchase fee for the tender file. 60.000 (sixty thousand francs CFA) Francs CFA.

This receipt should be able to identify the buyer as the representative of the bidder, wishing to participate in the consultation.  

The tender file can be obtained in the private secretariat of the Delegated contracting authority, precisely at the office of the SDO situated at Up station, on presentation of a payment receipt to the public treasury, of a nonrefundable purchase fee for the tender file. 60.000 (sixty thousand francs CFA) Francs CFA.

This receipt should be able to identify the buyer as the representative of the bidder, wishing to participate in the consultation.

The entire period of execution of these Works is ____3months_ (three months) calendar months. This duration starts as of the date of notification of the service order to start Works

The bids should be accompanied by a temporal bid bond (Bank Tender Guarantee), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an Amount equal to: 

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produce dating less than3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond.

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required Administrative documents will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 21/04/2022 at 11.00 am, in the conference hall of the Divisional Delegation of Public Contracts Mezam Upstation.

The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing Administrative document (volume 1),

- Stage 2: Opening of envelope B containing Technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person dully mandated (Even in case of joint-venture) who has a perfect mastery of the tender file.

MAIN CRITERIA OF EVALUATION OF THE BIDS :

  ELIMINATORY CRITERIA :

Eliminatory criteria

• Outright elimination during the opening session of the bids

1. Absence of the bid bond

• Elimination during the evaluation of bids by the adhoc commitee

1. Financial capacity of at least 50% of the project amount;
2. Deadline for delivery higher than prescribed;
3. False declaration or falsified documents;
4. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5. Incomplete financial file;
6. Change of quantity or unit of the Tender file in the financial bid;
7. Non respect of 75% of essential criteria;

During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given fourty eight (48) hours to produce or replace said document else will be eliminated during the evaluation of the bids. No

such document will be accepted after this deadline.

Essential criteria

1. General presentation of the tender files;
2.  Financial capacity;
3. References of the company in  similar achievements;
4. Quality of the personnel; 
5. Technical organization of the works;
6. Safety measures on the site;
7. Logistics;
8. Attestation and report of site visit;
9. Special Technical Clauses initialed in all the pages and signed on the last page;
10. Special Administrative Clauses completed and initialed in all the pages and signed on the last page.

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained during working hours at the office of the Delegated contracting authority, notably The SDO’S office situated at Upstation