In the order to reinforce the vehicle fleet, The Director of UTAVA, hereby issues an Open National Invitation to Tender for the supply of one (1) vehicle diesel 4WD for his organization
THE SUPPLY OF ONE VEHICLE 4W DIESEL AIR CONDITIONNED FOR UNITE DE TRAITEMENTS AGRICOLES PAR VOLE AERIENNE
Tenders shall include a provisional guarantee (bid bond), issued in keeping with the tender model by a banking institution or insurance approved by the minister in charge of finance. It shall stand at one million two hundred thousand (1 200 000) CFA F.
The services shall be tendered for a single lot
Participation in this tender shall be open to Cameroon-based new-car dealers.
The services shall be financed by the UTAVA 2022 Financing Year.
Tender documents may be consulted at the UTAVA secretary at Tiko airport, PB 411 Tiko, phone number 677 09 27 54/ / 677 09 61 331 699 10 42 89, upon publication of tender.
Tender documents can be obtained at the UTAVA secretary at Tiko airport, PB 411 Tiko, 677 09 27 54/677 09 61 33/699 10 42 89upon publication of this tender and upon payment of a non-refundable fees of fifty thousand (50 000) CFA F, in the special contracts account N 335 988 00001-89 of the Public Contracts Regulatory Agency (ARMP) open at BICEC.
Each offer s written in English or French in seven copies (7) including one original and six (6) copies, labeled as such, must reach at the UTAVA secretariat at Tiko airport, PB 411 Tiko, phone number 677 09 27 54/677 09 61 33/ 699 10 42 89 not later than June 30th 2022 at 1 1 a.m., local time. They shall bear the following:
"OPEN NATIONAL INVITATION TO TENDER No002/A0NO/UTAVA/CIPM/2022 12TH MAY 2022 FOR
THE SUPPLY OF ONE DIESEL AIR CONDITIONNED 'VEHICLE 4WD FOR THE UNITE DE
TRAITEMENT AGRICLOES PAR VOLE AERIENNE (UTAVA)
TO BE OPENED ONLY AT THE TENDER-EVALUATION SESSION."
Interested tenderers shall have thirty (30) days to apply, with effect from the date of publication of this tender
In addition to the administrative documents, each tender shall include a provisional guarantee (bid bond) issued, in keeping with the tender model by a first class banking or insurance institution (list indicated in document 13 of the tender) approved by the ministry in charge of finance. It shall stand at one million two hundred thousand (1 200 000) CFA F.
The provisional guarantee shall enter into force with effect from the tender-submission deadline and shall be valid for a period of thirty (30) days with effect from the tender-validity deadline.
Lest they be rejected, shall be submitted only originals or true copies of the relevant administrative documents, certified by the issuing service in keeping with the requirements of the Special Tender Regulation. They must be valid in keeping with the regulation in force.
The absence or non-respect of the provisional guarantee model issued by a first class banking or insurance institution approved by the Cameroon ministry in charge of finance shall lead to rejection of the tender without any prejudice.
Each offer s written in English or French in seven copies (7) including one original and six (6) copies, labeled as such, must reach at the UTAVA secretariat at Tiko airport, PB 411 Tiko, phone number 677 09 27 54/677 09 61 33/ 699 10 42 89 not later than June 30th 2022 at 1 1 a.m., local time. They shall bear the following:
"OPEN NATIONAL INVITATION TO TENDER No002/A0NO/UTAVA/CIPM/2022 12TH MAY 2022 FOR
THE SUPPLY OF ONE DIESEL AIR CONDITIONNED 'VEHICLE 4WD FOR THE UNITE DE
TRAITEMENT AGRICLOES PAR VOLE AERIENNE (UTAVA)
TO BE OPENED ONLY AT THE TENDER-EVALUATION SESSION."
Tenders shall be opened in a single phase.
The administrative documents, the technical proposals and the financial offers shall be opened by the CIPM of UTAVA on June 30th 2022, at 02 p.m. Tenderers may attend the opening session themselves or be represented by one duly mandated person of their choice with sound knowledge of their file.
13.1.1 Administrative documents
a) Incomplete or non-compliant file;
b) Forged or non-authentic document;
c) Financial capacity of at least fifty million (50 000 000) CFA F
13.1.2 Technical proposal
a) Incomplete or non-compliant file;
b) Forged or non-authentic document;
c) Absence of the original supply certificate issued by the manufacturer or his representative;
d) Non-respect of the major technical characteristics (cf technical specifications);
e) Technical mark of at least 4 out of 6 essential criteria.
13.1.3 Financial offer
a) Incomplete financial offer,
b) Non-compliant document;
c) Omission of a quantified unit price in the financial offer.
13.2 Essential criteria
Tenders shall be evaluated as per the following criteria:
i) Presentation of offer out of 1 sub-criteria
ii) Technical proposal on thel sub-criteria
iii) Guarantee and after-sales service out of 3 sub-criteria
iv) Tenderer's experience in similar services out of 1 sub-criteria
V) Planning and execution timeframe out of 2 sub-criteria
vi) Proof of acceptance of the contract conditions (the Special Administrative Conditions (CCAP) and the description of the supply (DF)) initialed on each page, dated, signed and stamped on the last, page) out of 2 sub-criteria
To be eligible for financial evaluation, the tenderer must meet all the eliminatory criteria and at least 4/6 of the essential criteria.
The contract shall be awarded to the tenderer with the lowest bid deemed to be substantially in keeping with the tender document.
The maximum supply timeframe shall be sixty (60) days. The supplies shall be made at the UTAVA office at Tiko airport
Additional information may be obtained during working hours at the UTAVA secretary at Tiko airport, PB 411 Tiko, telephone 677 09 27 54/ 677 09 61 33/ 699 10 42 89.