The Mayor of ANDEK Council ; CONTRACTING AUTHORITY, initiates on behalf of the Republic of Cameroon, an Open National Invitation to tender the first phase, by emergency procedure, FOR THE MAINTENANCE OF ROAD TEZE - ANDEK – AJEI (10KM) IN ANDEK SUBDIVISION, MOMO DIVISION, NORTHWEST REGION

000: Site Installation

TM001 Site Installation

TM002 Transporting of the Equipment to and From

TM003 Project Launching and sensitization

       100: Clearing and Earth Works

TM101 Grass clearing

TM103 Tree felling

TM104 Cut and throw

TM108a Backfilling with laterite from borrowed pit

TM110 Road camber

TM111       Rapid road re-camber

TM112       Road rc-camber and compacting ,

TM113a     Cleaning and re-shape of existe earth sides ditches

TM113b     Cleaning and re-shape of existe earth drainage offshuts

TM114a     Creation earth  sides drainage ditche and divergent with grader 

TM114b     Creation offshut with Bulldozer or front end loader

TM115a     Wearing Course with lateritic gravel

TM117       Plus cost of transport above 5km for price 108a

      300:  DRAINAGE AND ENGINEERING STRUCTURES

TM301       Cleaning of bridges and box culverts

TM302       Cleaning of ring culverts

TM307b     Metallic Culvert Ф 1000m

TM307a     Metallic Culvert Ф 800m

TM308b     Culvert heads in stone masonry for ring culvert Ø 1000mm

TM308a     Culvert heads in stone masonry for ring culvert Ø 800mm

TM309a     Collectorwell in stone masonry for ring culvert buse Ø 800 mm

TM313       Stone masonry gutter

TM 314 Stone pavement

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The previewed cost of the entire works of this Open National Invitation to tender is 50,000,000 FCFA (Eighty million) FCFA all taxes included.

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The works subject to this invitation to tender, are presented in ONE lot, following the itinerary described below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on This tender are funded by the budget of the Road Funds 2022 Excise MOMO, For the 2022 financial year.

The tender file can be consulted in the office of the contracting authority, at ANDEK Council.

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor ANDEK Council, on presentation of a payment receipt to the council treasury, of a nonrefundable purchase fee for the tender file. 100.000 (one hundred thousand francs cfa) Francs CFA.

This receipt should identify the buyer as the representative of the bidder, wishing to participate in the consultation.  

The bid documents will be presented in three envelopes as illustrated below:

Envelope A contains administrative documents (volume 1) ;

The Envelope B contains Technical documents (Volume 2) ;

The Envelope C contains financial documents (Volume 3).

All constituted documents (Envelopes A, B, and C), will be put in a bigger sealedenvelopepbearing only the title of the Open national invitation tendered N°001…...

The various documents in each bid will be numbered in the order of the tender file and with separators of different colors other than white.

1. 1.      SUBMISSION OF BIDS :

Each bid, prepared in English or French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor ANDEK Council office latest est the: 24/06/2022__at __10.am__ local time bearing 

TENDER FILE

N°…23 /ONIT/ ANDEK COUNCIL/ ACITB/2022 OF …26/05/2022

FOR THE MAINTENANCE OF ROAD TEZE - ANDEK – AJEI (10KM)                IN THREE PHASES IN ANDEK SUBDIVISION, MOMO DIVISION, NORTH WEST REGION

To be opened only during the bid-opening session ».

The entire period of execution of these Works is 6 months_ (six months) calendar months. This duration starts as of the date of notification of the service order to start Works.

The bids should be accompanied by a temporal bid bond (BankTender Guarantee, or a bank cheque certified), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an amount equal to: 

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produced dating less than 3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In the case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond.

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required administrative documents will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the launch of the tender.

The opening of bids shall take place on the _24/06/2022_at 11.am___, in the conference hall of the ANDEK council internal tender’s Board, at the ANDEK Council premises.

The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing administrative document (volume 1),

- Stage 2: Opening of envelope B containing technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person dully mandated (Even in case of joint-venture) who has a perfect mastery of the tender file.

1.      MAIN CRITERIA OF EVALUATION OF THE BIDS:

16-1-: ELIMINATORY CRITERIA :

a)      Absence of submission bid bond (tender bank guarantee) ;

b)      Absence after 48 hours following the deposit of bids, of at least one of the administrative documents, excluding that of the submission bid bond;

c)      Non-conformity after 48 hours following the deposit of bids, of at one administrative document;

d)      False declaration, falsified or nonauthentic document ;

e)      Omission of a unit price in the schedule of unit prices and the bill of quantities and cost estimates;

f)       Incomplete financial bid for the absence of one of the following documents:

• The tender letter;
• The unit price schedule following the indicated model of prices without value-added tax in figures and words, clearly filled. ;
• The bill of quantities and cost estimates (BOQ);
• The unit price breakdown;

g)      Not having obtained at least seventy-five percent (75%) of the essential technical criteria;

h)      Any bid carrying a mark identifying the bidder

16-2: Essential criteria :

The technical bids will be evaluated according to the following ten (10) main criteria:

a.         Key personnel of the enterprise on three (03) criteria ;
b.         The site equipment to be mobilized on five (05) criteria ;
c.         The Enterprise references two (02) criteria;
d.         General presentation of bids
e.         Financial capacity;
f.          Safety measures at the site;
g.         Technical organization of works;
h.         Logistics;
i.           Attestation and report of the site visit;
j.          Special technical clausses initiated on all pages and last page signed;
k.         Special administrative clauses filled and initiated on all pages and the last page signed

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

Only a maximum of one lot(s) is awarded to a bidder for this tender.

The bidders will be engaged by their bids for ninety (90) days as from the est date programmed for bids deposit.

Additional information about technical details can be obtained at the office of the contracting authority, notably The ANDEK Council office .

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