The Mayor of WIDIKUM BOFFE Council; CONTRACTING AUTHORITY, initiates on behalf of the Republic of Cameroon, an Open National Invitation to tender FOR THE MAINTENANCE OF THE LARINJI-KANIBOM ROAD IN WIDIKUM BOFFE SUBDIVISION, MOMO DIVISION, NORTH WEST REGION

SERIE 000:  INSTALLATIONS

Site Installation

Bring & Folding of Equipment

Project Launching and sensitization

SERIE 100: CLEANING AND EARTH MOVEMENTS

Clearing of Vegetation

Ordinary cut and throw

Lateritic fill from borrow pit

Construction of the Platform

Grading/Compaction

Creations of earth ditches and divergents with grader

Wearing Course in Lateritic Gravel

Bulldozing

SERIE 300 : DRAINAGE

Supply and place of metallic culvert Ø 800 mm

Collectorwell in stone masonry for ring culvert buse Ø 800 mm

The previewed cost of the entire works of this Open National Invitation to tender is: 23,000,000 fcfa (Eighty million) FCFA all taxes included.

The works subject to this invitation to tender, are presented in ONE lot, following the itinerary described below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on This tender are funded by the budget of the FOND ROUTIER 2022 Excise .

The tender file can be consulted in the office of the contracting authority, at WIDIKUM BOFFE Council.

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor WIDIKUM BOFFE Council, on presentation of a payment receipt to the public treasury, of a nonrefundable purchase fee for the tender file. 46,000 (Forty-Six thousand francs cfa) Francs CFA.

This receipt should identify the buyer as the representative of the bidder, wishing to participate in the consultation.  

The bid documents will be presented in three envelopes as illustrated bellow:

The Envelope A containing Administrative documents (volume 1) ;

The Envelope B containing Technical documents (Volume 2) ;

The Envelope C containing financial documents (Volume 3).

All constituted documents (Envelopes A, B and C), will be put in a bigger sealed envelop bearing only the title of the Open national invitation to tender N°005…...

The various documents in each bid will be numbered in the order of the tender file and with separators of different colors other that white.

1. 1.   SUBMISSION OF BIDS :

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor WIDIKUM BOFFE Council office latest the : 22/06/2022 at 9:00 am local time bearing 

To be opened only during the bid-opening session ».

The entire period of execution of these Works is 6 months_ (six months) calendar months. This duration starts as of the date of notification of the service order to start Works.

The bids should be accompanied by a temporal bid bond (BankTender Guarantee, or a bank cheque certified), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an Amount equal to: 

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produced dating less than 3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond.

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required administrative documents, will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 22/06/2022 at 10:00am, in the conference hall of the WIDIKUM BOFFE council internal tender’s Board, at the WIDIKUM BOFFE Council premises.

The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing administrative document (volume 1),

- Stage 2: Opening of envelope B containing technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person dully mandated (Even in case of joint-venture) who has a perfect mastery of the tender file.

 MAIN CRITERIA OF EVALUATION OF THE BIDS:
 

- : ELIMINATORY CRITERIA :
a)   Absence of submission bid bond (tender bank guarantee) ;
b)   False declaration, falsified or nonauthentic document ;
c)   Omission of a unit price in the schedule of unit prices and the bill of quantities and cost estimates;
d)   Incomplete financial bid for absence of one of the following documents:
The tender letter;
The unit price schedule following the indicated model of prices without value added taxe in figures and in words, clearly filled. ;
The bill of quantities and cost estimates (BOQ);
The unit price breakdown;
e)   Not having obtained at least eighty five percent (85%) of the essential technical criteria;
f)    Any bid carrying a mark identifying the bidder
16-2 : Essential criteria :
The technical bids will be evaluated according to the following ten (10) main criteria:
a.     Key personnel of the enterprise on three (03) criteria ;
b.     The site equipment to be mobilized on five (05) criteria ;
c.      The Enterprise references on two (02) criteria;
d.     General presentation of bids
e.     Financial capacity;
f.      Safety measures at site;
g.     Technical organization of works;
h.     Logistics;
i.       Attestation and report of site visit;
j.       Special technical clausses initiated on all pages and last page signed;
k.     Special administrative clausses filled and initiated on all pages and last page signed

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained at the office of the contracting authority, notably The WIDIKUM BOFFE Council office.