The Mayor of Widikum Boffe Council; Contracting Authority, initiates on behalf of the Republic of Cameroon, an Open National Invitation to Tender for the construction of two 100kw mini hydro power plants in Widikum Subdivision in Momo Division, North West Region (Lot 1 and Lot 2).

SERIES 000: studies and surveys

A preliminary survey of hydropower potential in the form of brief topographic and geological survey, hydrological survey, head measurements, nearby precipitation observation data, etc

SERIES 100: FACILITIES

Site Facility

Bring & Fold of Equipment

Project Launching and sensitization

200 SERIES: CLEANING AND SITE PREPARATION

Clearing of Vegetation

Removing of unwanted rocks and cutting of tress

Construction of water diversion

Preparation of powerhouse surface

Clearing and tracing the evacuation corridor

300 SERIES: CONSTRUCTION OF THE WEIR

Construction of the diversion

Construction of water inlet canal into the weir

Construction of a weir with overflow spillway.

400 SERIES: THE PENSTOCK CONSTRUCTION

Supply and installation of penstock pipes of diameter 300mm

Construction of side and anchoring blocks, air vents

     500 SERIES: CONSTRUCTION OF POWER HOUSE

Construction of power house

Purchase and Installation of turbine

Purchase and Installation of generator

Purchase and Installation of control panel

Purchase and Installation of governor

Purchase and Installation of assembling valves

The previewed cost of the entire works for each lot of this Open National Invitation to tender is: fifty million(50,000,000) CFA F all taxes included.

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The works subject to this invitation to tender, are presented in two lots, following the description below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on this tender are funded by the MINDDEVEL Public Investment Budget of the 2022 financial year.

The tender file can be consulted in the office of the Contracting Authority, at WIDIKUM BOFFE Council.

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor WIDIKUM BOFFE Council, on presentation of a payment receipt to the public treasury, of a nonrefundable purchase fee for the tender file of one hundred thousand (100,000) Francs CFA.

This receipt should identify the buyer as the representative of the bidder, wishing to participate in the consultation.  

The bid documents will be presented in three envelopes as illustrated bellow:

The Envelope A containing Administrative documents (volume 1);

The Envelope B containing Technical documents (Volume 2);

The Envelope C containing financial documents (Volume 3).

All constituted documents (Envelopes A, B and C), will be put in a bigger sealed envelope bearing only the title of the Open national invitation to tender N°006

The various documents in each bid will be numbered in the order of the tender file and with separators of different colors other that white.

SUBMISSION OF BIDS :

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor Widikum Boffe Council office latest the : 26/08/2022 at 9:00 am local time bearing 

“OPEN NATIONAL INVITATION TO TENDER

N°006/ONIT/WIDIKUM BOFFE COUNCIL/WBCITB/2022 OF 29/07/2022 FOR THE CONSTRUCTION OF TWO 100KW MINI HYDRO POWER PLANTS IN WIDIKUM BOFFE SUBDIVISION IN MOMO DIVISION, NORTH WEST REGION (LOT 1 AND LOT 2).”

“To be opened only during the bid-opening session”

The entire period of execution of these works is nine (9) months calendar months. This duration starts as of the date of notification of the service order to start Works.

The bids should be accompanied by a temporal bid bond (Bank Tender Guarantee, or a bank cheque certified), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an Amount equal to: 

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required administrative documents, will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 26/08/2022 at 10:00am, in the conference hall of the WIDIKUM BOFFE Council Internal Tender’s Board, at the Widikum Boffe Council premises.

The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing administrative document (volume 1),

- Stage 2: Opening of envelope B containing technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person dully mandated (Even in case of joint-venture) who has a perfect mastery of the tender file.

1. 1.      MAIN CRITERIA OF EVALUATION OF THE BIDS:

16-1- : ELIMINATORY CRITERIA :

a)    Absence of submission bid bond (tender bank guarantee) at the prescribed amount

b)    Absence after a period of 48 hours following the deposit of bids, of at least one of the administrative documents, excluding that of the submission bid bond;

c)     Non-conformity after a period of 48 hours following the deposit of bids, of any administrative document;

d)    False declaration, falsified or non-authentic document ;

e)    Omission of a unit price in the schedule of unit prices and the bill of quantities and cost estimates;

f)     Incomplete financial bid for absence of one of the following documents:

• The tender letter;
• The unit price schedule following the indicated model of prices without value added taxes in figures and in words, clearly filled. ;
• The bill of quantities and cost estimates (BOQ);
• The unit price breakdown;

g)    Not having obtained at least seventy five percent (75%) of the essential technical criteria;

h)     Any bid carrying a mark identifying the bidder

16-2 : Essential criteria :

The technical bids will be evaluated according to the following ten (10) main criteria:

a)        Key personnel of the enterprise on three (03) criteria ;

b)        The site equipment to be mobilized on five (05) criteria ;

c)         The Enterprise references on two (02) criteria;

d)        General presentation of bids

e)        Financial capacity;

f)          Safety measures at site;

g)        Technical organization of works;

h)        Logistics;

i)          Attestation and report of site visit;

j)          Special technical clauses initiated on all pages and last page signed;

k)        Special administrative clauses filled and initiated on all pages and last page signed

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

Only a maximum of one lot(s) will be awarded to a bidder for this tender.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained at the office of the contracting authority, notably the WIDIKUM BOFFE Counciloffice

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