The Mayor of Eséka council, Contracting Authority, launches for the, an open national invitation to tender for the control and follow up of maintainance works for the construction of one hundred and four shop (104) and one warehouse in Eseka council, Nyong and Kellé Division, Centre Region, in procedure of urgency.

The works subjects of this contract include:

-  1^st Mission DEW: Direction for the execution of contract works;

-   2^nd Mission CRC: Control of realization conformities;

-   3^rd Mission ACO: Assistant to the acceptance operations.

Works to be realized are defined in the Technical Prescription Clause, in this Tenders File.

The estimated cost of the operation following prior studies is nineteen million, six hundred and twenty six thousand, one hundred and sixty eight (19 626 168 F) Francs CFA.

The works shall be in a single lot:

  The participation to this present call for Tender in procedure of urgency, is open with equal conditions to Technical Studies Bureau residing in Cameroon, which justifies its activities in this domain, and which also fulfils the conditions required in the Particular Regulations of Tender which is a subject of document no 03 of this present Tender File.

The present invitation to tender is financed by the public investment budget 2017.

The tender file can be consulted at the Eséka council (general secretary), during working hours from the publication of the present tender notice.

  The tender file can be obtained from the Eséka council ( general secretary) after presentation of a receipt as soon as this notice is published against payment of a non-refundable deposit sum of thirty five thousand (35 000F) Francs CFA at the Eséka council treasury.

    Each offer drafted in English or French and in seven (08) copies including one (01) original and six (07) copies marked as such, should reach the Eséka council (general secretary), located at the formal S.D.O’s Office Eséka, not later than the 16^th March 2017 at 12 noon and should carry the inscription     

                                                                            “Tender Notice

N°002/ONIT/ C.EKA /ITB/17, OF 24^th FEBRUARY 2017

FOR THE CONTROL AND FOLLOW UP OF MAINTAINANCE WORKS FOR THE CONSTRUCTION OF ONE HUNDRED AND FOUR SHOP (104) AND ONE WAREHOUSE IN ESEKA COUNCIL, NYONG AND KELLE DIVISION, CENTRE REGION, PROCEDURE OF URGENCY.”

FINANCING: Public Investment budget (PIB) – EXERCISE 2017

“To be opened only during the bid-opening session”

The maximum execution deadline provided for by the Project Owner or Delegated Project Owner for the execution of the works shall be eigth (08) months from the date of the signing of the Service Order for the start of works.

Every tenderer will have to supply a temporary, valid surety bond during thirty (30) days beyond date original of validity of the offers and will be established by a banking institution approved by Minister for Finance. The amount of this caution money Workbench by an excellent banking institution approved by the Ministry of Finance is three hundred and ninety two thousand, five hundred and twenty three (392 523) Francs CFA and the list of which is in appendix.

Under pain of rejection, the administrative documents required, must be produced in originals or true copies certified by the issuing service or an administrative authority (Senior Divisional Officer, Divisional Officer…) in accordance with the Special Conditions of the invitation to tender.

They must not be older than three preceding the original date of submission of bids (3) months or must not have been established after the signing of the tender notice.

Any incomplete offer in accordance with the prescriptions of this notice and tender file shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Ministry in charge of Finance.

This contract shall be published in the public contract journal.

Presentation of offers:

Offers shall be presented in three (03) volumes as seen below,

-Envelop A contains administrative documents (volume 1) and technical offers (volume 2)

-Envelop B contains the financial offers (volume 3)

All the constituted offers (envelop A and B) shall be placed in a big external envelop and sealed, and should carry the inscription of the tender in question.

-The different document of each offer should be numbered in order of the Tender File and separated by indicated coloured presentation.

The bids shall be opened in two phases.

        Phase one:

  -The bid opening for administrative and technical offers shall take place on the 16^th March 2017 at 1.00 PM by the Internal Tenders Board of Eséka council. This will be done at the conference hall of the formal Senior Divisional Officer (SDO) office Eséka.

 -Only bidders may attend or be duly represented by a person of their choice. Representatives should provide valid procuration singed by a Public Security Officer.

        Phase two:

 -Just like the examination and evaluation of both the administrative technical offers, the bid opening of the financial offers shall be done in the same condition in a date which shall be communicated to Bidders whose administrative and technical offers were accepted

13.1-Main eliminatory criteria

13.1.1- Administrative documents

 - Incomplete or non-conformed documents (under reservation of point 1:1 disposition of the circularN°002/CAB/PM of 31 January 2011 relative to the amelioration of the performance of Public Contracts system.

•   false declaration or falsified documents (the DTB or the Contracting Authority is reserved the right to proceed with the authentication of all doubtful documents);

• omission of a sub-detail of a quantified unit price;

• The presence of financial information in the administrative and technical offers ;

•  Documents certified and signed by incompetent authorities.
•  Bids scoring less than 70 positive elements on 100 in the technical assessment.
  

1-       Main qualification criteria

Only bidders whose offers were accepted in the first and second phases shall be evaluated as shown below;

NM= MMd x 100/ MS

NM= Note relative au montant de l’offre financière du soumissionnaire ;

MMd= Montant évalué de l’offre la moins-disante ;

MS = Montant évalué du soumissionnaire.

 Une pondération sera faite entre la note technique et la note financière pour obtenir la note finale N (note technico-financière) suivant la formule ci-après :

N = [(70 x Note Technique) + (30 x Note Financière)] / 100.

The contract shall be awarded to the bidder who presents a qualified financial offer, evaluated as lowest bidder, complying with the technical and administrative requirements following the evaluation bellow N = [(70 x Note Technique) + (30 x Note Financière)] / 100

 Offers not presented in three (03) volumes shall purely and simply be rejected.

Bidders will remain committed to their offers for ninety (90) days from the deadline set for the submission of tenders.

Complementary   technical   information   may   be obtained during working hours from the Eséka council (general secretary) at Eséka by the Contract service on the phone number : 699096903/699 65 31 42.