Within the frame-work of the 2023 Public Investment Budget (PIB 2023), the Delegated Contracting Authority (The Mayor Ndu Council), hereby representing the State of Cameroon, launches an Open National Invitation to tender under CONDITIONS OF EMERGENCY for the supply of fish feed production machine and other equipment to fish farmers, Donga Mantung Division in the North West Region.

The services subject of this invitation to tender shall be the supply of fish feed production machine and other equipment to fish farmers, Ndu Sub Division, Donga Mantung Division in the North West Region. The items comprising the supplies are found in the detail description mentioned in the bill of quantities and cost estimates

The estimated cost of the items to be supplied for each lot following feasibility studies stands as specified in the table below:-

            The services subject of this invitation to tender shall in one lot defined with specifications as in the table below:-

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon having the required technical and professional expertise in the domainof supplies, accompanied by the necessary financial capability.

Services which form the subject of this invitation to tender shall be financed as per the programmed budget head of the 2023 Public Investment Budget (PIB 2023) of the Republic of Cameroon as specified in the table below:-

The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts of NDU Council), at the Divisional Delegation of Public Contracts DONGA-MANTUNG and the Regional Office of the Public Contracts Regulatory Agency (ARMP) for the North West during working hours.

The Tender file may be obtained from the Premises of the Contracting Authority (Service of Contracts award) of NDU Council as soon as this notice is published against payment of a non-refundable sum of Twenty thousand (20,000Fcfa), CFA francs, and payable at Municipal Treasury of NDU.

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies, that is one (01) original and six (06) copies labeled as such. These shall be submitted in one external envelope - sealed, containing three (3) internal envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed external envelope shall bear no information about the company and shall reach the Service of contracts award of NDU Council not later than the ……24/02/2023 at 10am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic. The sealed pack shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER No._007/ONIT/MINDDEVEL/NWR/DMD/NC/NCITB/2023, OF THE __25/01/2023 FOR THE SUPPLY OF FISH FEED PRODUCTION MACHINE AND OTHER EQUIPMENT TO FISH FARMERS IN NDU SUBDIVISION, DONGA-MANTUNG DIVISION, NORTH WEST REGION

 (To be opened only during the bids opening session of the Tenders Board)

The maximum execution deadline provided for by the Project Owner for the execution of the supplies and installations, subject of this tender shall be sixty calendar days (2 months) with effect from date of notification of the Service Order to start execution.

Each bidder shall enclose in his administrative documents a bid bond issued directly in the bidder’s name by a first rate bank approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the tender file and valid for thirty (30) days beyond the original date of the validity of the offers.

           Under penalty of being rejected, administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, Bank Officials, etc.) or by Administrative Authorities as the case may be (Example: SDO, DO etc) and must imperatively be produced in accordance with the Special Tender Regulations. They must not be older than three (03) months or must not be produced after the submission of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared inadmissible, especially bids containing a bid bond directly in the bidder’s name not issued by a first rate bank approved by the Ministry in charge of Finance.

      The bid bond which shall only be released by the Delegated Contracting Authority shall be released to unsuccessful bidders no later than thirty (30) days after the period of bid validity. For the successful bidder, the bid bond shall be returned to the contractor by the Delegated Contracting Authority once the final bond has been provided.

    Bidders shall remain committed to their offers for a period of sixty (60) days from the last date for the submission of tenders, that is, the tenders shall be valid for sixty (60) days with effect from their submission deadline.

NB: The contractor shall present the originals of the respective certified documents for strict verification of their authenticity during site installation.

The bids shall be opened in a single phase, in the conference hall of NDU COUNCIL, on 25/01/2023 at 11:00am. Only bidders or their authorized representatives, having a perfect knowledge of the file may attend the bids opening session. Any bid which shall not comply with the requirements of the Tender File shall be rejected.

a) Stage I shall involve:

i)   Opening of envelopes containing Administrative documents to appraise the validity, authenticity and completeness of files.

NB: Envelopes containing technical documents shall not be opened for bidders earlier eliminated because of defaults in any administrative document(s).

ii)   Opening of envelopes containing technical documents to appraise and evaluate technical proposals

NB: Any bids which shall not obtain 80% score in the technical evaluation shall simply be eliminated.

b) Stage II Opening of financial offers to appraise proposed amount for the project.

NB: Bidders whose offers when calculated for verification and found to be more than the provisional amount of the project shall simply be eliminated.

EVALUATION CRITERIA:

Tender conformity shall be evaluated as per the following:

A)    Eliminatory Criteria.

-          Offers (bids)  submitted after the deadline or time limit;

-          Bids submitted in unsealed external envelopes.

-          External envelopes with identification marks or inscriptions,

-          Absence of a document in the administrative file and not submitted within 48hours on request

-          Absence of bid bond  or bid bond not issued directly in the bidder’s name by a first rate bank approved by the Ministry in charge of Finance

-          False declaration or forged documents ;

-          Technical evaluation mark less than 80% (non-respect of 80% of the essential criteria);

-          Execution period longer than prescribed

-          Absence of quantified unit price (omission of a unit price in the financial bid);

-          Enterprises suspended from public procurement

B)              Essential Criteria They are primordial or key modalities in the judgment of the technical and financial capacity of candidates to execute the tasks forming the subject of the invitation to tender. They were determined in relation to the nature and content of the tasks to be executed. Hence in the evaluation of:-

(i) Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:

   NB:

       -Any Bid that shall not obtain 80% evaluation in the technical documents shall simply be rejected.

             -Details of these main qualification criteria are specified in the evaluation grid found in the Special Tender Regulations (RPAO).

(ii) Financial Offer, it shall consist of going through the bill of quantities with reference to the unit price schedule and the sub detail of unit prices.

The contract shall be awarded to the lowest bidder who must have fulfilled the administrative, technical and financial requirements.

Bidders shall remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders (offers).

   Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at the NDU Council

 AMENDMENT TO THE INVITATION TO TENDER:

     The Contracting Authority reserves the right, if need be, to subsequently amend this invitation to tender in conformity with the Public Contracts Code.