Within the framework of the execution of the 2023 Public Investment Budget, the Mayor of Fonfuka Council, Project Owner and Contracting Authority hereby launches an Open National Invitation to Tender (by the emergency procedure) FOR THE CONSTRUCTION OF A BLOCK OF TWO (02) CLASSROOMS IN GS SONGKA

Works to be done consists of; Preliminary works, Earth works, Construction of Foundation, Walls masonry, Roofing, Metal work and joinery, Electricity, Painting, Drainage, Hygiene and environmental protection etc. The works understood the preliminary studies carried out on the site and the detailed information provided in the technical specifications and the quantitative estimates FOR THE CONSTRUCTION OF A BLOCK OF TWO (02) CLASSROOMS IN GS SONGKA

The estimated cost after preliminary studies stands at:

LOT Description Amount (FCFA) TI In words

Single Construction of a block of two (02) Classrooms in GS Songka

Amount (FCFA) TI 18,000,000 Eighteen Million Francs

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Works are combined in a Single Lot;

Participation in this invitation to tender is opened to duly legalized Cameroonian based Companies that fulfill the requirements of this invitation to tender and exercising in the domain of public works having the financial and technical capacity, who are categorized as per the Order No. 0000166/A /MINMAP of 7th June 2022 to lay down the modalities of categorizing companies in the sector of building construction and public works as provided for by the 2018 public contract code, and who has fulfilled their fiscal obligations in accordance with the 2023 Finance Law.

The MINEDUB Decentralized Credits – 2023 Program shall finance the works, which form the subject of this invitation to tender.

Budget Head: 15 5715I07579 OF MINEDUB Budgetary Authorization: IY01375 Budgetary

Allowance: 57 15 102 01 641619 523314 426

The file may be consulted during working hours at the technical service of the Fonfuka Council, Telephone No (237) 675 32 21 75 as soon as this Tender Notice is published.

The file may be obtained from the technical service of the Fonfuka Council, Telephone No (237) 675 32 21 75 as soon as this Tender Notice is published against payment receipt of a Non-Refundable sum of 36,000 FCFA (Thirty-Six Thousand Francs) , payable at the Fonfuka Council Municipal Treasury, representing the cost of purchasing the tender file

Each offer drafted in English or French in 07 (Seven) Copies including 01 (One) original and 06 (Six) copies should reach the Fonfuka Council premises at Fonfuka not later than __ _24/02/2023_ at 10 am local time and should carry the registration: - Envelop A: Administrative Documents; - Envelope B: Technical Offer; - Envelope C: Financial Offer. These three (03) envelopes containing the Bids will be put in a fourth one (Kaki colour) which shall be sealed and labeled imperatively as follows:

“OPEN NATIONAL INVITATION TO TENDER” (BY THE EMERGENCY PROCEDURE) No. 00001/ONIT/MINDDEVEL/FC/FCITB/PIB/2023 OF _27/01/2023_FOR THE CONSTRUCTION OF A BLOCK OF TWO (02) CLASSROOMS IN GS SONGKA 

“To be opened only during the Bids-opening session” NB: The fourth envelope shall not bear any identification mark of the Bidder or any compromising sign/indication of the Enterprise. The fourth envelope should be a plain type and carrying no Trademark

The maximum deadline provided by the Contracting Authority for the execution of the works forming the subject of this invitation to tender is Three (03) calendar Months from the date of notification of Service Order to start works

Each Bidder must include in their administrative documents, a Bid Bond issued by a first-rate banking establishment approved by the Ministry in charge of Finance. Whose list is found in document No. 12 of this Tender File, of an amount, set at 2% of the estimated amount, all taxes inclusive, of the project amount in accordance with the Order in force (Prime Ministerial Order No. 093/ CAB/PM of 5/11/2002) as follows;

BATCH Description Amount (FCFA) TI

BID BOND (2%)---- FCFA 360,000

Single Construction of a block of two (02) Classrooms in GS Songka------- 18,000,000 

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Governors, Senior Divisional Officers, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender. They must obligatorily be not older than three (03) months preceding the date of launching of the tender or may be established after the signature of the tender notice. Any Bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a Bid Bond issued by a first-rate bank approved by the Minister in charge of Finance.

The Bids shall be opened in a Single Phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 24/02/2023_ at 11:00 am local time , at the Conference hall of Fonfuka Council by the Fonfuka Council Internal Tenders' Board. Only Bidders may attend or be represented by duly mandated persons of their choice having a sound knowledge of the Bids.

Evaluation criteria The Bids shall be evaluated according to the main criteria as follows:

A.Elimination criteria

 Outright elimination during the opening session of the Bids

1. Deadline for delivery higher than prescribed;

2. False declaration or falsified documents;

3. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;

4. Incomplete financial file;

5. Change of quantity or unit of the Tender file in the financial bid;

6. Non-compliance with 75% of essential criteria;

NB! During the opening session of the Bids, if a document of the administrative bid is absent or noncompliant, the bidder will be given forty-eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the Bids . No such document will be accepted after this deadline.

B.Essential criteria

The criteria relating to the qualification of the candidates shall be indicatively assessed on:

1. General presentation of the tender files;

2.Financial capacity;

3. References of the company in similar achievements;

4. Quality of the personnel;

5. Technical organization of the works;

6. Safety measures on the site;

7.Logistics;

8. Certification and report of site visit;

9. Special Technical Clauses initialled in all the pages;

10. Special Administrative Clauses completed and initialled in all the pages.

- Methodology; Methodological approach and relevance of proposed solutions; Yes / No

- Experience; References of the bidder (experience of at least two (02) years in similar works) (attach proof) Yes / No

- Equipment; Availability of material and essential equipment (attach proof) Yes / No

- Staff; Experience of key supervisory staff (at least senior technician in Building construction with two (02) years' experience or Civil/Rural Technician with three (03) years of experience. Proof with duly signed CVs. Yes / No

- Financial position; Turnover, Financial capacity, Access to credits or other financial sources to the tune of 18,000,000 FCFA (Eighteen Million Francs); Yes / No

- Planning of works; Deadline of execution. Proof with GANTT and PERT planning Yes / No

- Presentation of offer; packaging, binding, clear copies etc. Yes / No

NB: The non-compliance with any three (03) criteria out of the Seven (07) above shall cause the elimination of the bid. These essential criteria are subject to lower limits, the details of which are spelled out in the Special Regulations of the invitation to tender

The evaluation will be done in a purely binary method with a positive (Yes) or negative (No) with an acceptable minimum of (Yes) 75% of the essential criteria taken into account. The contract will be awarded to the bidder who would have proposed the offer with the lowest reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75% of the essential criteria. Pursuant to justification by the bidder, unconvincing abnormally low costing will not be accepted as prescribed in the Special Regulations of the invitation to tender.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours at the Technical Service of the Fonfuka Council, Telephone N0 (237) 675 32 21 75

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