Works to be done consists of; Preliminary works, Earth works, Construction of Foundation, Walls
masonry, Roofing, Metal work and joinery, Electricity, Painting, Drainage, Hygiene and
environmental protection etc. The works understood the preliminary studies carried out on the site and
the detailed information provided in the technical specifications and the quantitative estimates FOR
THE CONSTRUCTION OF A MULTIPURPOSE COMMUNITY HALL IN FONFUKA
TOWN

Works to be done consists of; Preliminary works, Earth works, Construction of Foundation, Walls
masonry, Roofing, Metal work and joinery, Electricity, Painting, Drainage, Hygiene and
environmental protection etc. The works understood the preliminary studies carried out on the site and
the detailed information provided in the technical specifications and the quantitative estimates FOR
THE CONSTRUCTION OF A MULTIPURPOSE COMMUNITY HALL IN FONFUKA
TOWN

The estimated cost after preliminary studies stands at:

N / A

Works are combined in a Single Lot ;

Participation in this invitation to tender is opened to duly legalized Cameroonian based Companies
that fulfill the requirements of this invitation to tender and exercising in the domain of public works
having the financial and technical capacity, who are categorized as per the Order No.
0000166/A /MINMAP of 7 th June 2022 to lay down the modalities of categorizing companies in the
sector of building construction and public works as provided for by the 2018 public contract code, and
who has fulfilled their fiscal obligations in accordance with the 2023 Finance Law.

The MINDDEVEL Decentralized Credits – 2023 Program shall fund the works, which form the
subject of this invitation to tender.
Budget Head: 27 5727I00424 OF MINDDEVEL
Budgetary Authorization: IY03353

The file may be consulted during working hours at the technical service of the Fonfuka Council,
Telephone N o (237) 675 32 21 75 as soon as this Tender Notice is published.

The file may be obtained from the technical service of the Fonfuka Council, Telephone N o (237) 675
32 21 75 as soon as this Tender Notice is published against payment receipt of a Non-Refundable sum
of 46,000 FCFA (Forty-Six Thousand Francs ), payable at the Fonfuka Council Municipal Treasury,
representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (Seven) Copies including 01 (One) original and 06
(Six) copies should reach the Fonfuka Council premises at Fonfuka not later than 24/02/2022___ at
10 am local time and should carry the inscription:
- Envelop A: Administrative Documents;
- Envelope B: Technical Offer;
- Envelope C: Financial Offer.
These three (03) envelopes containing the Bids will be put in a fourth one (Kaki colour) which shall
be sealed and labeled imperatively as follows:

“OPEN NATIONAL INVITATION TO TENDER”

(BY THE EMERGENCY PROCEDURE)
No. 00006/ONIT/MINDDEVEL/FC/FCITB/PIB/2023 OF _27/01/2023
FOR THE CONSTRUCTION OF A MULTIPURPOSE COMMUNITY HALL IN FONFUKA
TOWN

“ To be opened only during the Bids-opening session ”
NB: The fourth envelope shall not bear any identification mark of the Bidder or any compromising
sign/indication of the Enterprise.
The fourth envelope should be a plain type and carrying no Trademark

The maximum deadline provided by the Contracting Authority for the execution of the works forming
the subject of this invitation to tender is Three (03) calendar Months from the date of notification
of Service Order to start works

Each Bidder must include in their administrative documents, a Bid Bond issued by a first-rate banking
establishment approved by the Ministry in charge of Finance. Whose list is found in document No. 12
of this Tender File, of an amount, set at 2% of the estimated amount, all taxes inclusive, of the project
amount in accordance with the Order in force (Prime Ministerial Order No. 093/ CAB/PM of
5/11/2002) as follows;

Valid for thirty (30) days beyond the date of validity of Bids. As per article 90 (9) of the Public
contract Code (Decree No. 2018/366 of 20 th June 2018), certified checks or bank checks are
acceptable in the place of Bid Bond. The Bid Bond shall be addressed to the Contracting Authority
and following the conditions of the invitation to tender.

Under penalty of being rejected, only originals or true copies certified by the issuing service or
administrative authorities (Governors, Senior Divisional Officers, Divisional Officers) must
imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.
They must obligatorily be not older than three (03) months preceding the date of launching of the
tender or may be established after the signature of the tender notice.
Any Bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible.
This refers especially to the absence of a Bid Bond issued by a first-rate bank approved by the Minister
in charge of Finance.

The Bids shall be opened in a Single Phase. The opening of the administrative documents, the
Technical and Financial offers will take place on the _ 24/02/2023_ at 11:00 am local time, at the
Conference hall of Fonfuka Council by the Fonfuka Council Internal Tenders' Board. Only Bidders
may attend or be represented by duly mandated persons of their choice having a sound knowledge of
the Bids.

Evaluation criteria
The Bids shall be evaluated according to the main criteria as follows:
A. Eliminatory criteria
 Outright elimination during the opening session of the Bids
1. Deadline for delivery higher than prescribed;
2. False declaration or falsified documents;
3. A bid with the external envelope carrying a sign or mark leading to the identification of the
bidder;
4. Incomplete financial file;
5. Change of quantity or unit of the Tender file in the financial bid;
6. Non-compliance with 75% of essential criteria;
NB! During the opening session of the Bids, if a document of the administrative bid is absent or
noncompliant, the bidder will be given forty-eight (48) hours to produce or replace the said document
else it will be eliminated during the evaluation of the Bids. No such document will be accepted after this
deadline.
B. Essential criteria
The criteria relating to the qualification of the candidates shall be indicatively assessed on:
1. General presentation of the tender files;
2.Financial capacity;
3. References of the company in similar achievements;
4. Quality of the personnel;

5. Technical organization of the works;
6. Safety measures on the site;
7.Logistics;
8. Certification and report of site visit;
9. Special Technical Clauses initialled in all the pages;
10. Special Administrative Clauses completed and initialled in all the pages.

NB: The non-compliance with any three (03) criteria out of the Seven (07) above shall cause the
elimination of the bid.
These essential criteria are subject to lower limits, the details of which are spelled out in the Special
Regulations of the invitation to tender

The evaluation will be done in a purely binary method with a positive (Yes) or negative (No) with an
acceptable minimum of (Yes) 75% of the essential criteria taken into account.
The contract will be awarded to the bidder who would have proposed the offer with the lowest
reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied
to 100% of the eliminatory criteria and at least 75% of the essential criteria.
Pursuant to justification by the bidder, unconvincing abnormally low costing will not be accepted as
prescribed in the Special Regulations of the invitation to tender.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the
submission of tenders

Complementary technical information may be obtained during working hours at the Technical Service
of the Fonfuka Council, Telephone N 0 (237) 675 32 21 75

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