The Lékié Division Delegate of Public Contracts, Contracting Authority, hereby launches an open national invitation to tender in the Department of the Lékié, for the for thebuilding works of block of two (02) classrooms primary’s schools of Elig Yen .
The work will consist notably of the construction of a blocks of two classrooms in the Elig Yen’s primary school
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The involvement in this invitation to tender is open to equal conditions to Cameroon-Law related firms and companies experienced in Building and Civil engineering
These works are financed by the Public Investment Budget of MINEDUB, part of the fiscal year 2017, for an estimated amount of CFA F sixteen millions five hundred thousand (16,5000, 000).
The tender file may be consulted upon publication of this notification, during working hours, at the contract award service of Lékié Divisional Delegation of Public Contracts award service in Monatélé;
The tender file may be acquired at at the contract award service of Lékié Divisional Delegation of Public Contracts Award service in Monatélé, upon publication of this invitation to tender and submission of a receipt attesting to the payment of a non-refundable sum of CFA F one thirty five thousand (35,000) into the council collector concerned. This amount represents the file’s fee purchase
Tenders presentation
The documents that constitute the tender are divided into three parts contained in a sealed envelope as follows:
Envelope A containing the administrative documents (Volume 1);
Envelope B containing the technical proposal (Volume 2);
Envelope C containing the financial allocation (Volume 3).
The above-mentioned tenders presented as such will be inserted in a simple envelope bearing only the main tender references .This one must also be closed and sealed for confidentiality .The different documents of each tender will be numbered in accordance with thetender file order and separated by some interpolated sheets of the same colour.
Seven copies of each tender application written either in English or in French; six one (01) original document and six (06) copies labeled as such, in accordance with the invitation to tender should be submitted in a sealed envelope against a receipt at Lékié Divisional Delegation of Public Contracts award service in Monatélé by the 2017 MARS 23th at 12.00 am (local time). Tel/ Fax: 671 12 81 08.
They should bear the following:
OPEN NATIONAL INVITATION TO TENDER IN EMERGENCY PROCEDURE
N°003 BIS/ONIT/DDL/OKOLA COUNCIL/2017 OF THE 01 MARCH 2017
FOR THE BUILDING WORK OF THREE BLOCKS OF TWO CLASSROOMS PRIMARYS SCHOOLS OF ELIG YEN IN THE OKOLA’S COUNCIL, LEKIE DIVISION.
NB: Beyond the submission’s deadline, any tenders will no longer be received.
The execution deadline sets by the Project Owner is three (03) months. This period includes the the supply of scholl-benches, Rainy seasons, weather and some other factors with effect from the day of works’ notification; signing’s date of contract.
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Applicants will include for each lot applied for a provisional guarantee (bid bond) in keeping with the tender file model, issued by a first- class banking institution approved by the Ministry in charge of Finance .The amount in CFA F of the above-mentioned bid is indicated in the chart below and equal to not more than two per cent (2%) of the provisional cost all taxes include; that is to say an amount of Thirty Three hundred thousand (330 000) CFA F .
A provisional guarantee is automatically to be released not more than thirty (30) days after the tender-validity expiry for the rejected applicants and after the establishment of the final one for the awarded ones.
Lest they be rejected, should compulsory be submitted only the originals and copies of the other required administrative documents (valid) certified by either the issuing service or an administrative authority in keeping with the requirements of the special tender regulation. They must date less than three (3) months and valid on the day of the tenders disclosure. These others required documents must compulsory be in process of validity in compliance with the prescribed regulation.
The bids shall be opened once the opening of administrative documents, technical and financial offers shall be done on the 2017 MARH 23th at 13 O’clock by the Divisional Tenders Board (DTB) Lékié, located in the building of the Divisional Delegation of Housing and urban Development for the Lékié in Monatélé,
Each bidder may attend the opening session or may be represented by a person of his choice, heaving an expert and excellent knowledge of the offers.
Application deadline
Tender applicants will have thirty (30) days to apply upon publication of this notification.
Tender evaluation will be done in three (3) stages:
- First stage: Verification of the administrative file regularity.
- Second stage: Technical appraisal of the administrative tender attested as regular.
- Third stage: Verification of the financial offer of those companies whose the tender files have been previously admitted as far as technical and administrative stages are concerned.
The tenders evaluation criteria are the followings:
13.1 Eliminatory criteria
13.1.1 Administrative documents
a) Incomplete or non-compliant administrative file
b) False declaration or forged document
13.1.2 Technical proposal
a) False declaration or forged document
b) Absence in the technical proposal of a column indicating the organization, planning and understanding of the project
c) Absence of benches descriptive documents’ and picture
d) Failure to score at least 80 % essential criteria.
13.1.3 Financial offer
a) Incomplete financial tender
b) Non-compliant file
c) Omission of a quantified unit price from the price schedule
d) Absence of prices sub-detail
13.2 Essential criteria
Assessment of the technical proposal will be carried out on the basis of main criteria shared as follows:
a) Experience of the main personnel;
b) The company’s references;
c) The availability of the required equipment;
d) Work planning delay;
e) The company’s prefinancial references and abilities
The Lékié Divisional Delegate for the Public Contracts, Contracting Authority grants the contract to the applicant whose file, technically skilled, assessed appealing with the lowest bid deemed to be and substantially in accordance with the tender file.
Applicants will be bound by their tenders for a period of ninety (90) days with effect from the tender-submission deadline.