As part of the execution of road maintenance work on behalf of the Fiscal Year 2017, the Departmental Delegate

for Public Contracts of the LEKIE, Contracting Authority, launches in urgent procedure, on behalf of Okola’s Council Mayor,

a National Open Call for the execution of the work on the rehabilitation of the road: EKEKAM II –KONABENG

The services to be provided includes the following tasks, the list of which is not exhaustive:

(A) Excavation and roadway work:

•  Clearance of right-of-way

•  Forming of the platform including ditches and outlets,

•  Loan repayment,

•  Layer lateral bumping layer,§ Etc ....

      (B) Remediation and works:

•  Removal of existing structures

•  Supply and installation of a nozzle passage Ø 1000 with construction of a sump and 

• a nozzle head in stone masonry.

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Participation in this invitation to tender is open to Cameroonian-Law related firms and companies specialised

and experienced in road works and Civil Engineering and justify their technical and financial capacities for

the proper realisation of this work.

By this invitation to tender, interested companies are called upon to provide authentic information which will be

useful for the choice of those that can meet the needs of the required service after an in-depth and objective

appraisal of their application files.

These works are financed by the Public Investment Budget of MINTP, part of the fiscal year 2017, for an estimated amount of

After the publication of this notice, the tender file may be consulted during the working hours at the tenders Board

Service of Divisional Public Contracts for the Lékié, located behind the Divisional Finance Control Services Monatélé:

The tender file may be acquired from the tender board Service of Divisional Delegation of Public Contracts for

the Lékié, located behind the Divisional Finance Control Services Monatélé, immediately after publication of

this notice against payment (delivery of the original receipt payment) a non-refundable fee at the Okola’s council

treasury of the sun of 65 000 (Sixty five thousand) FCFA

Tenders presentation

The documents that constitute the tender are divided into three parts contained in a sealed envelope as follows:

Envelope A containing the administrative documents (Volume 1);

Envelope B containing the technical proposal (Volume 2);

Envelope C containing the financial allocation (Volume 3).

The above-mentioned tenders presented as such will be inserted in a simple envelope bearing only the main tender references .This one must also be closed and sealed for confidentiality .The different documents of each tender will be numbered in accordance with the tender file order and separated by some interpolated sheets of the same colour.

Each bid drafted in French or English in seven (07) copies including one (01) original and six (06) copies labeled as such must reach

The Divisional Delegation of Public Contracts, Lékié, located behind the Divisional Finance Control Services Monatélé, not later than 2017 March 23th at 12 O’clock prompt, local time, submitted against a receipt and labeled:

‘OPEN NATIONAL INVITATION TO TENDER IN EMERGENCY PROCEDURE N°013/ONIT/LDD/OKOLA COUNCIL/DTB /2017 RELATIVE TO REHABILITATE OF THE ROAD: EKEKAM II –KONABENG; IN THE, LEKIE DIVISION

NB: Beyond the submission’s deadline, any tenders will no longer be received.

The execution deadline sets by the Project Owner is one hundred and twenty (120) days. This period includes the supply of scholl-benches, Rainy seasons, weather and some other factors with effect from the day of works’ notification; signing’s date of contract.

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Each bidder must include in his/her administrative documents a bid bond (true to joined sample in annex 8.1) issue by a first rate-bank recognized and approved by Ministry of Finances, featuring on the list in document 12 of the tender file (TF) and payment of the sun of hitch hundred thousand (800,000) CFA francs per lot and validity date of the offers.

Under pain of bid rejection, the other required administrative (in the course of validity) must imperatively be produced in originals and certified by the issuing service or an administrative authority in accordance with the special conditions of the invitation to tender.

They must obligatorily be updated and must not be older than three (03) months preceding the bids deposit date or not be established after the signing of the tender file.

Any offer not in conformity with the prescriptions of this notice and tender file shall be declared inadmissible. Especially the absence of the bid bond issue by the first rate bank, approved and recognised by Ministry of finance or the non-respect of the models of the tender file documents shall lead to the rejection of the offer.

The bids shall be opened once the opening of administrative documents, technical and financial offers shall be done on the 2017 March 23th at 13 O’clock by the Divisional Tenders Board (DTB) Lékié, located in the building of the Divisional Delegation of Housing and urban Development for the Lékié in Monatélé,

Each bidder may attend the opening session or may be represented by a person of his choice, heaving an expert and excellent knowledge of the offers.

Tender applicants will have twenty one (21) days to apply upon publication of this notification.

Tender evaluation will be done in three (3) stages:

• First stage: Verification of the administrative file regularity.
• Second stage: Technical appraisal of the administrative tender attested as regular.
• Third stage: Verification of the financial offer of those companies who’s the tender files has been previously admitted as far as technical and administrative stages are concerned.

 The tenders’ evaluation criteria are the followings:

13.1 Eliminatory criteria

13.1.1 Administrative documents

a) Incomplete or non-compliant administrative file

b) False declaration or forged document

13.1.2 Technical proposal

a) False declaration or forged document

b) Absence in the technical proposal of a column indicating the organization, planning and understanding of the project

c) Absence of benches descriptive documents’ and picture

d) Failure to score at least 80 % essential criteria.

 13.1.3 Financial offer

a) Incomplete financial tender

b) Non-compliant file

c) Omission of a quantified unit price from the price schedule

13.2 Essential criteria

Assessment of the technical proposal will be carried out on the basis of main criteria shared as follows:

a) Experience of the main personnel;

b) The company’s references;

c) The availability of the required equipment;

d)  Work planning delay;

e)  The company’s prefinancial references and abilities.

 The Lekie Divisional Delegate for the Public Contracts, Contracting Authority grants the contract to the applicant whose file, technically skilled, assessed appealing with the lowest bid deemed to be and substantially in accordance with the tender file.

Applicants will be bound by their tenders for a period of ninety (90) days with effect from the tender-submission deadline.

Some technical information may be obtained during working hours either at Lékié Divisional Delegation of Public Contracts, located behind the Divisional Finance Control Services Monatélé

NB: “For any act of corruption, to be so kind as to call or send a SMS to the MINMAP with thefollowing numbers: 673 20 57 25/699 37 07 48