Within the frame-work of the 2023 Public Investment Budget, the Contracting Authority (The Senior Divisional Officer)for Menchum, hereby representing the State of Cameroon, launches an Open National Invitation to tender by NORMAL PROCEDURE for  The Construction of a Divisional Delegation for Water Resources and Energy for Menchum Division, North West Region,

The works subject of this invitation to tender shall require The Construction of a Divisional Delegation for Water Resources and Energy for Menchum Division, North West Region,  

 The works and service required are found in the detail description mentioned in the respective bills of quantities and cost estimates.

The estimated cost of the operations (tasks) following feasibility studies stands as specified in the table below:-

            The works subject of this invitation to tender shall be in one lot defined with specifications as in the table below:-

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the domainof construction accompanied by the necessary financial capability.

Works which form the subject of this invitation to tender shall be financed as per the program budget head of the 2023 Public Investment Budget (PIB 2023) of the Republic of Cameroon as specified in the table below:-

           The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service for economic and financial affairs) during working hours at the Divisional Office Wum.

           The Tender documents shall be obtained immediately after publication of this invitation to tender from the Service of the Contracting Authority during working hours at the Divisional Office Wum (Service for economic and financial affairs). The document shall be obtained upon presentation of a Public Treasury receipt showing the payment of a non-refundable sum of sixty thousand (60,000) francs CFA

     Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative and presented in Seven (7) copies that is one (01) original and Six (06) copies labelled as such. These shall be submitted in one sealed external envelope containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical documents and Envelope C: Financial documents. It shall reach the office of the Senior Divisional Officer for Menchum, not later than  21/03/2033 at 10:00 am local time. The sealed external envelope shall be free of all identification marks, failing which it shall be rejected.

The sealed external envelope addressed to the Contracting Authority shall bear the following inscriptions

OPEN NATIONAL INVITATION TO TENDER BY NORMAL PROCEDURE

N^O 00   /ONIT/E28/SEFA/DTBMCH/2023OF ____________________ FOR THE CONSTRUCTION OF THE DIVISIONAL DELEGATION FOR WATER RESOURCES AND ENERGY FOR MENCHUM DIVISION NORTH WEST REGION (PHASE I)

(TO BE OPENED ONLY DURING THE BIDS OPENING SESSION OF THE TENDERS BOARD)

The maximum execution deadline provided for by the Project Owner for the execution of the works subject of this tender shall be ninety (90) calendar days (three months) with effect from date of notification of the Service Order to start execution.

       Each bidder shall enclose in his administrative documents a bid bond issued directly in the bidder’s name by a first rate bank approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the tender file and valid for ninety (90) days beyond the original date of the validity of the offers.

           Under risk of being rejected, administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, Bank Officials, etc.) or by Administrative Authorities as the case may be (Example: SDO, DO etc) and must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months or must not be produced after the submission of the tender file. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued directly in the bidder’s name by a first rate bank approved by the Ministry in charge of Finance.

      The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity. For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the contractor by the Contracting Authority once the final bond has been provided.

    Bidders shall remain committed to their offers for a period of ninety (90) calendar days from the last date for the submission of tenders, that is, the tenders shall be valid for ninety (90) calendar days with effect from their submission deadline.

NB: The contractor shall, present the originals of the respective certified documents for strict verification of their authenticity during site installation.

Bids shall be opened by the Divisional Tenders Board for Menchum in a single phase on the 21/03/2023 at 11:00 am local time in the hall of the Divisional Office Wum. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic, that is, any bid which shall not comply with the requirements of the tender file shall be rejected.

Tender conformity shall be evaluated as per the following:

-          Offers (bids)  submitted after the deadline or time limit shall be rejected;

-          Bids submitted in unsealed external envelopes shall be rejected.

-          External envelopes with identification marks or inscriptions which will lead to the identification of the said company shall be rejected.

-          Absence of original or properly certified administrative document or documents certified more than one time shall be given 48 hours to replace them,

-          Absence of bid bond  or bid bond not issued directly in bidder’s name by a first rate bank approved by the Ministry in charge of Finance the bidder shall simply be rejected

           NB: Bid bond for a group of enterprises must bear the name of mandated enterprise with the names of the other enterprises mentioned as well.

A)             Essential Criteria They are primordial or key modalities in the judgment of the technical and financial capacity of candidates to execute the tasks forming the subject of the invitation to tender. They were determined in relation to the nature and content of the tasks to be executed. Hence in the evaluation of:-

(i) Technical documents, it shall be the binary method (YES or NO) based on the following distribution of points:

   NB:

       -Any Bid that shall not obtain 70 % evaluation in the technical documents shall simply be rejected.

             -Details of these main qualification criteria are specified in the evaluation grid found in the Special Tender Regulations (RPAO).

(ii) Financial Offer, it shall consist of going through the bill of quantities in reference to the unit price schedule and the sub detail of unit prices

The contract shall be awarded to the lowest bidder who must have fulfilled the administrative, technical and financial requirements.

Bidders shall remain committed to their offers for ninety (90) calendar days from the deadline set for the submission of tenders (offers).

   Additional information may be obtained during working hours from the Service for economic and financial affairs at the Divisional Office Wum.