Within the framework of the execution of the 2023 state budget, the Mayor NKAMBE Council hereby launches under EMERGENCYPROCEDURE an open national invitation to tender for the Rehabilitation and construction works at the Nkambe Council Community Hall in Nkambe Council Area, Donga-Mantung Division, North West Region

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  Participation in this invitation to tender is opened to competent enterprises with no record of incomplete or abandoned works for the past financial years,and that are in compliance with laws inforce.IN ALL CASES, EVERY COMPETING COMPANY MUST ATTACH A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NKAMBE COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT

  The said works shall be financed as per the programmed budget of MINDDEVEL PUBLIC INVESTMENT BUDGET (PIB) – 2023 BUDGET HEAD: 572710002641648523313821 assigned to the mayor NKAMBE Council.

In compliance with circular N 000001/CL/PR/MINMAP/CAB of 15 January 2021 relating to the issuance of tender files purchase receipts and making of these tender files available to the potential bidders .shall be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the NKAMBE COUNCIL upon presentation of a nonrefundable Treasury receipt of forty thousand (40,000) FCFA, payable at the NKAMBE Municipal Treasury . Such a receipt shall identify the payment as representing the company that wants to participate in the tender.

In compliance with circular N 000001/CL/PR/MINMAP/CAB of 15 January 2021 relating to the issuance of tender files purchase receipts and making of these tender files available to the potential bidders .shall be consulted and obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of the award of contracts) during working hours at the NKAMBE COUNCIL upon presentation of a nonrefundable Treasury receipt of forty thousand (40,000) FCFA, payable at the NKAMBE Municipal Treasury . Such a receipt shall identify the payment as representing the company that wants to participate in the tender.

Each bid drafted either in English or French in seven (07) copies that is the original and six (06) copies marked as such in accordance with the prescriptions of the consultation file should be submitted against a receipt at the NKAMBE COUNCIL not later than . ..28/02/2023 at 10 AM local time and should carry the registration:

OPEN NATIONAL INVITATION TO TENDER

No. 010/ONIT/NWR/DMD/NK.C/NK.CITB/2023 OF 01/02/2023

FOR THE REHABILITATION AND CONSTRUCTION WORKS AT THE NKAMBE COUNCIL COMMUNITY HALL

(PHASE 2) IN NKAMBE COUNCIL AREA, DONGA-MANTUNG DIVISION, NORTH WEST REGION

The maximum deadline for the execution provided for by the Contracting Authority shall be Four months (120 calendar days) with effect from date of notification of the Service Order to start work. 

Under risk of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender. They must obligatorily be not older than three (3) months as at the date of submission of bids or established befor the signature of the tender notice. Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The opening and evaluation of the bids shall be done in one phase on _28/02/2023 at 11 A.M in the Conference Hall of NKAMBE COUNCIL Internal Tenders Board. Only bidders may attend or they may be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed submission letter.

Evaluation criteria
The bids shall be evaluated according to the main criteria as follows:

A.  Eliminatory criteria
1.     -Absence or non-conformity of a document in the administrative file, and not submitted within 48 hours on request.
2.     -Deadline for delivery higher than prescribed;
3.     -False declaration or falsified documents;
4.     -Absence or insufficient bid bond;
5.     -A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6.     -Incomplete financial file;
7.     - Omission of a unit price;
8.     –Technical score less than 75% of the essential criteria;
9.     – Enterprises with abandoned or poorly executed jobs
10. Absence of A SPECIAL FIELD REPORT CO- SIGNED WITH THE MAYOR OF NKAMBE COUNCIL (PROJECT OWNER) CLEARLY INDICATING DUE DILIGENCE AND SUFFICIENT UNDERSTANDING OF THE LOCAL SECURITY CONTEXT Essential criteria 1- General presentation of the tender bids; 2- Financial capacity; 3- References of the company in similar domain; 4- Quality of the personnel; 5- Technical organization of the works; 6- Certificate and report of site visit; 7-Logistics; 8- Special Technical Clauses initialed in all the pages and signed on the last page;
 









9- Special Administrative Clauses completed and initialed in all the pages and signed on the last page.

This evaluation shall be done using the binary method of either ( YES) or (NO ) with an acceptable minimum technical score of at least 75% of the essential criteria taken in account. offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied a 100% score of the eliminatory criteria and at least 75% score in the essential criteria.

: Bidders shall remain committed to their offers for a period of ninety (90) days from the last date of submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts at Mayor's office

 AMENDMENT TO THE INVITATION TO TENDER : The Contracting Authority reserves the right, if need be, to subsequently amend this invitation to tender in confermity with the public contract code.

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