Within the framework of 2023 Public Investment Budget, the Lord Mayor Bamenda II Council, the Contracting Authority/the Project Owner, hereby launches an Open National Invitation to tender for the Maintenance of the Road Segments: TREASURY JUNCTION THROUGH MONDIA HOTEL - VETERNARY JUNCTION IN BAMENDA II SUBDIVISION, MEZAM DIVISION OF THE NORTH WEST REGION.

Work to be done consists of

- Preparatory work

- Earthworks

- Drainage works

- Equipment

The estimated cost after preliminary studies is 27,000,000 (twenty seven million) FCFA.

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The works consist of a single lot as follows: the maintenance of council road in Bamenda II subdivision, Mezam division of the North West region

Participation in this Invitation to Tender is opened to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this Invitation to tender shall be financed by the 2023 Public Investment Budget of MINTP. 57-36-126-01-641606-523511-861

The file may be consulted during working hours at the BAMENDA II Council, Telephone N ⁰ (237) 676244462 , as soon as this notice is published.

The tender file shall be obtained from the Bamenda II Council as soon as this Notice is published against payment of the non-refundable sum of 45 000 CFA francs (Forty Five thousand Francs CFA), payable at the Bamenda II Council Treasury, representing the cost of purchasing the Tender File. 

     The tender file in two volumes shall be enclosed in two sealed envelopes

• Envelop A containing the administrative documents (volume 01)
• Envelope B containing Technical (Volume 02)
• Financial Documents (Volume 03)

The Three (03) volumes shall then be enclosed in a single sealed enveloped bearing only the reference of the tender in question. The different documents of each offer shall be numbered as indicated in the tender file and separated by divider of the same colours.

1. 2.         Submission of bids:

Each offer drafted in English or French in 07 (Seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Bamenda IICouncil not later than 14/03/2023at 10:00 AM local timeand should carry the registration:

<< OPEN NATIONAL INVITATION TO TENDER

N°04/ONIT/ BIIC/BIICITB/2023

OF 17/02/2023 OR THE MAINTENANCE OF COUNCIL ROAD IN BAMENDA II SUBDIVISION, MEZAM DIVISION OF THE NORTH WEST REGION .

“ To be opened only during the bid-opening session ”

The maximum deadline provided by the Delegated Contracting Authority for the execution of the works forming the subject of this Invitation to tender is 90 Days

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of 540,000 CFA ( five hundred and fortythousand CFA) and valid for thirty (30) days beyond the date of validity of bids

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the Invitation to Tender.

They must obligatorily not be older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 14/03/2023 at 11:00 AM local time, in the conference hall of the Bamenda II Council. Only bidders may attend or be represented by duly mandated persons of their choice who have knowledge about the bids

1. 1.                          Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

1. 1.      Absence of a Bid Bond;
2. 2.      A bid with the external envelope carrying a sign or mark leading to the identification of the bidder

2. Essential criteria

1- General presentation of the Tender;

2- Financial capacity;

3-    References of the company in  similar achievements;

4-    Quality of the personnel; 

5-    Technical organization of the works;

6-    Safety measures on the site;

7-    Logistics;

8-    Attestation and report of site visit signed by the Contractor;

9-    Special Technical Clauses initialed in all the pages and signed at the last page;

Special Administrative Clauses completed and initialed in all the pages and signed at the last page.

This evaluation will be done in a purely binary way yes or no with an acceptable minimum of 75% of the essential criteria taken into account.

The Contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having satisfied to 100 % of the eliminatory criteria and at least 75% of the essential criteria.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

           Complementary technical information may be obtained during working hours from theBamenda II Council Office Telephone N ⁰ (237) 676244462

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