Within the framework of 2023 Investment Budget, the Mayor of BELO Council; Project Owner and Contracting Authority hereby launches an Open National Invitation to Tender for the for BELO Council Road Rehabilitation; BELO municipality in BOYO Division of the North West Region.

The works shall involve the following tasks inter alia:

 Group: Manual labour (executed by road committees and community structures)

• MAINTENANCE OF ROAD
• Backfilling
• Wearing course
• Simple reshaping
• Re-shaping compaction
• Creation of ditches and outlets
• Construction of cross cutting hydraulic structures
• Construction of masonry ditches
• etc

The estimated cost after preliminary studies is 27, 500,000 (Twenty seven Million Five hundred thousand) CFA Francs

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this invitation to tender are financed by the 2023 Public Investment Budget of the Ministry of Agriculture and Rural Development.

The file may be consulted during working hours at the Private Secretariat of the Mayor of BELO Council, Telephone N⁰ (237) 674 716 429, as soon as this tender notice is published.

The file may be obtained from the Mayor’s Secretariat, BELO Council Telephone (237) 674 716 429 as soon as this tender notice is published against payment of a non refundable sum of 55, 000 CFA (Fifty Five Thousand) francs, payable at Belo Council Treasury, representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies should reach the BELO Council Chambers  not later than 15/03/2023 at 10 AM local time and should carry the inscription:

TO THE PROJECT OWNER (CONTRACTING AUTHORITY)

<< OPEN NATIONAL INVITATION TO TENDER’S NOTICE

N° 004/ONIT/MINDDEVEL/BC/BCITB/2023 OF 20/02/2023

EMERGENCY PROCEDURE FOR THE REHABILITATION OF THE STRETCH OF FARM TO MARKET ROAD FROM AFUA JUNCTION TO NGEMSIBO PHASE 1 (4KM) ROAD THROUGH THE INTENSIVE LABOUR APPROACH

   “To be opened only during the bid-opening session”

The maximum duration provided by the Contracting Authority for the execution of the works forming the subject of this invitation to tender is three (03) calendar months

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 15/03/2023  at 11 AM local time, at the Conference Hall of office designated by the Contracting Authority (at the BELO Council Chambers), by the BELO Council Internal Tenders Board. Only bidders may attend or be represented by duly mandated persons of their choice.

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of LAUNCHING OF THE TENDERS or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance.

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 15/03/2023  at 11 AM local time, at the Conference Hall of office designated by the Contracting Authority (at the BELO Council Chambers), by the BELO Council Internal Tenders Board. Only bidders may attend or be represented by duly mandated persons of their choice.

The bids shall be evaluated according to the main criteria as follows:

Eliminatory criteria

• Outright elimination during the opening session of the bids

1. 1.    Absence of the bid bond

• Elimination during the evaluation of bids by the adhoc commitee

1. 2.    Absence or non-conformity of an element in the administrative file;
2. 3.    Deadline for delivery higher than prescribed;
3. 4.    False declaration or falsified documents;
4. 5.    A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5. 6.    Incomplete financial file;
6. 7.    Change of quantity or unit of the Tender file in the financial bid;
7. 8.    Non respect of ¾=75%of essential criteria;
8. During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given forty eight (48) hours to produce or replace said document else will be eliminated during the evaluation of the bids. No such document will be accepted after this deadline.
9. Essential criteria
10. General presentation of the tender files;
11.  Financial capacity;
12. References of the company in similar achievements;
13. Quality of the personnel; 
14. Technical organization of the works;
15. Safety measures on the site;
16. Logistics;
17. Attestation and report of site visit;
18. Special Technical Clauses initialed in all the pages;
19. Special Administrative Clauses completed and initialed in all the pages.

These essential criteria are subject to lower limits, the details of which are spelled out in the Special Regulations of the invitation to tender

This evaluation will be done in a purely binary method with a positive (yes) or negative (no) with an acceptable minimum of 3/4= 75% of the essential criteria taken into account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75%of the essential criteria.

 Pursuant to justification by bidder, unconvincing abnormally low costing will not be accepted spelled out in the Special Regulations of the invitation to tender of this consultation.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours at the BELO Council Telephone N⁰ (237) 674716429