Within the framework of 2023 public Investment Budget, the Lord Mayor of Ndop Council, Contracting Authority, hereby launches by the emergency procedure an Open National Invitation to Tender for the rehabilitation of communal roads new layout to Ndop district hospital (3km) in Ndop municipalityin Ngoketunjia Division in the North West Region.

Work to be done consists of preparatory works, grading and opening and grading of part of the road works, drainage works on the roads herein below

The estimated cost after preliminary studies is 27 000 000 (Twenty seven million). F CFA

The works is in a single lot: REHABILITATION OF COMMUNAL ROADS NEW LAYOUT TO NDOP DISTRICT HOSPITAL (3 KM)  IN NDOP MUNICIPALITY

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws.

Works which form the subject of this invitation to tender shall be financed by the 2023 Public Investment Budget of the Ministry of Public works  , budget head No. 57 30 641638 523317 921

The file may be consulted during working hours at the Ndop Council, Mayor's Private Secretariat Telephone N⁰677622501, as soon as this notice is published

The file may be obtained from the Ndop Council Mayor Private SecretariatTelephone N⁰ 677622501 as soon as this notice is published against payment of the sum of 40 000 CFA francs (Forty thousand Francs CFA), payable at the Ndop Council Treasury, representing the cost of purchasing the tender file.

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies marked as such, should reach the Ndop council service of award not later than 09/03/2023 at 10:00 AM local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER No 04/ONIT /NC/NCITB/2023 OF 08/02/2023 FOR REHABILITATION OF COMMUNAL ROADS NEW LAYOUT TO NDOP DISTRICT HOSPITAL (3 KM)  IN NDOP MUNICIPALITY , NGOKETUNJIA DIVISION OF THE NORTH WEST REGION..

   “To be opened only during the bid-opening session”

The maximum deadline provided by the Delegated Contracting Authority for the execution of the works forming the subject of this invitation to tender is 4 (four) Months 

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 12 of the Tender File, of an amount of 540 000 CFA ( five hundred and forty thousand  Francs CFA) and valid for thirty (30) days beyond the date of validity of bids

        Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of submission of bids or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the  09/03/2023 at 11:00 AM local time, in the Ndop Council Hall, by the Ndop Council Internal Tenders Board. Only bidders may attend or be represented by duly mandated persons of their choice

Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

1. Eliminatory criteria

• Outright elimination during the opening session of the bids

1. 1.    Absence of the bid bond

• Elimination during the evaluation of bids by the adhoc commitee

1. 2.    Deadline for delivery higher than prescribed;
2. 3.    False declaration or falsified documents;
3. 4.    A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
4. 5.    Incomplete financial file;
5. 6.    Change of quantity or unit of the Tender file in the financial bid;
6. 7.    Non respect of 75%of essential criteria;

During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given forty eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the bids. No such document will be accepted after this deadline.

2. Essential criteria

1-    General presentation of the tender files;

2-    Financial capacity;

3-    References of the company in similar achievements;

4-    Quality of the personnel; 

5-    Technical organization of the works;

6-    Safety measures on the site;

7-    Logistics;

8-    Attestation and report of site visit;

9-    Special Technical Clauses initialed in all the pages;

10- Special Administrative Clauses completed and initialed in all the pages.

This evaluation will be done in a purely a purely binary method with a positive (Yes) or negative (No) with an acceptable minimum of 75% of the essential criteria taken into account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 75%of the essential criteria.

 Pursuant to justification by bidder, unconvincing abnormally low costing will not be accepted spelled out in the Special Regulations of the invitation to tender of this consultation.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders

Complementary technical information may be obtained during working hours from the Ndop Council, Service of Award of Public Contracts Telephone N⁰677622501