Within the framework of 2023 Investment Budget, the Mayor NJINIKOM Council hereby launches an Open National Invitation to tender by Emergency procedure 04/ONIT/MINDDEVEL/NC/NCITB/PIB/2023 OF..17/02/./2023 FOR THE REHABILITATION OF BAICHI-JEMCHI (LOT 01) & REST HOUSE WOMBONG IKUI-MULOIN (LOT 02) FARM-TO-MARKET ROADS IN NJINIKOM MUNICIPALITY, BOYO DIVISION OF THE NORTH WEST REGION

Work to be done consists of preparatory works, opening and grading of part of the road works, drainage works, grading AND BACKFILLING OF THE JEMCHI BRIDGE.

N/A

Participation to this invitation to tender is open to Cameroonian enterprises that are in compliance with the fiscal laws and not excluded by ARMP. The bidder can tender for the two lots but shall only be awarded one.

Works which form the subject of this invitation to tender shall be financed by the 2023 Public Investment Budget of the Ministry of Agriculture and Rural Development.

The file may be consulted during working hours at the Mayor’s Secretariat of the NJINIKOM Council, Telephone N0 (237) 670294650 as soon as this notice is published.

Each offer drafted in English or French in 07 (seven) copies including 01 (one) original and 06 (six) copies should reach the Njinikom Council not later than _22/03/ 2023 at 10 AM local time and should carry the inscription:

TO THE PROJECT OWNER

«OPEN NATIONAL INVITATION TO TENDER BY EMERGENCY PROCEDURE 04/ONIT/MINDDEVEL/NC/NCITB/PIB/2023 OF 17/02/2023 FOR THE REHABILITATION OF BAICHI-JEMCHI (LOT 01) & REST HOUSE WOMBONG IKUI-MULOIN (LOT 02) FARM-TO-MARKET ROADS IN NJINIKOM MUNICIPALITY, BOYO DIVISION OF THE NORTH WEST REGION”

“To be opened only during the bid-opening session”

The maximum deadline provided by the Contracting Authority for the execution of the works forming the subject of this invitation to tender is three (03) calendar months

Under penalty of being rejected, only originals or true copies certified by the issuing service or administrative authorities (Senior Divisional Officer, Divisional Officers) must imperatively be produced in accordance with the Special Regulations of the invitation to tender.

They must obligatorily be not older than three (3) months preceding the date of LAUNCHING OF THE TENDERS or may be established after the signature of the tender notice

 Any bid not in compliance with the prescriptions of the Tender File shall be declared inadmissible. This refers especially to the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance. .

The bids shall be opened in a single phase. The opening of the administrative documents, the Technical and Financial offers will take place on the 22/03/2023 at 11 A.M. local time, at the Conference hall of Njinikom Council by the Njinikom Council Internal Tenders’ Board. Only bidders may attend or be represented by duly mandated persons of their choice.

Evaluation criteria

The bids shall be evaluated according to the main criteria as follows:

Eliminatory criteria

• Outright elimination during the opening session of the bids

1. 1.    Absence of the bid bond

• Elimination during the evaluation of bids by the adhoc committee

1. 2.    Absence or non-conformity of an element in the administrative file;
2. 3.    Deadline for delivery higher than prescribed;
3. 4.    False declaration or falsified documents;
4. 5.    A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
5. 6.    Incomplete financial file;
6. 7.    Change of quantity or unit of the Tender file in the financial bid;
7. 8.    Non respect of 80%of essential criteria;

During the opening session of the bids if a document of the administrative bid is absent or noncompliant, the bidder will be given forty eight (48) hours to produce or replace the said document else it will be eliminated during the evaluation of the bids. No such document will be accepted after this deadline.

2. Essential criteria

1. General presentation of the tender files;
2. Financial capacity;
3. References of the company in  similar achievements;
4. Quality of the personnel; 
5. Technical organization of the works;
6. Safety measures on the site;
7. Logistics;
8. Attestation and report of site visit;
9. Special Technical Clauses initialed in all the pages; last page signed, dated and stamped.
10. Special Administrative Clauses completed and initialed in all the pages, last page signed, dated and stamped.

These essential criteria are subject to lower limits, the details of which are spelled out in the Special Regulations of the invitation to tender

This evaluation will be done in a purely binary method with a positive (yes) or negative (no) with an acceptable minimum of 80% of the essential criteria taken into account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest reasonable amount, in conformity with the regulations of the Tender Documents and having satisfied to 100% of the eliminatory criteria and at least 80%of the essential criteria.

 Pursuant to justification by bidder, unconvincing abnormally low costing will not be accepted spelled out in the Special Regulations of the invitation to tender of this consultation.

Bidders will remain committed to their offers for sixty (60) days from the deadline set for the submission of tenders.

Complementary technical information may be obtained during working hours at the Mayor’s Secretariat of the Njinikom Council Telephone N⁰ (237) 670294650