The Mayor of LIMBE II Council, Project Owner and Contracting Authority, hereby launches an Open Invitation to Tender, under urgent procedure for the recruitment of an Architecture and/or Engineering Firm to control and monitor the construction works of a housing estate of twenty (20) units, type T2 and T3 in LIMBE II Council, FAKO DIVISION, SOUTH WEST REGION.
The buildings to be constructed consist of:
- 03 one-storey building of 04 type T2;
04 blocks of 02 type T3 duplexes
The services which the subject of this Invitation to Tender shall include: the following missions:
- 1. Mission 1: Examination of the conformity to the project, visa of the studies and the execution project made by the company (EXE);
- 2. Mission 2: Directorate for the execution of works contracts (DET) scheduling, management and coordination of construction sites (OPC);
- 3. Mission 3: Assistance in provisional, final Acceptance Operations and during the warranty period.
The estimated cost of these services is twenty-five million eight hundred and forty-eight thousand (25,848,000) FCFA francs, including taxes.
Participation in this National Invitation to Tender under the emergency procedure is open to Architecture and/or Engineering Firms (BET) having the required qualifications for the control and supervision of the construction works of housing estate of twenty T2 and T3 in LIMBE II Council
The services which are the subject of this Invitation to Tender are financed by the Budget of the Municipal Housing Construction Program (PCCM), 2023 Financial Year and subsequent financial year.
The Tender File may be consulted as soon as this notice is published, during working hours, at the LIMBE II Council and/or at the Department of Partnership Projects and Programs (DPPP) located at the former Head Office building of FEICOM, in MIMBOMAN, Yaounde.
The Tender File (DAO) shall be collected on presentation of the original receipt for the payment, at the Municipal Treasury of LIMB II Council, of a non-refundable amount of CFA francs fifty thousand (50,000) representing the cost of purchasing the Tender File.
When collecting the DAO, bidders must register and communicate their full address (telephone, e-mail, post office, fax, etc.).
Bids drafted in French or English, in seven (07) copies of which one (01) original and six (06) copies, labelled as such, in accordance with the provisions of the Tender File, shall be submitted no later than 11TH APRIL, 2023 at 02:00 pm, against a receipt duly signed by the Service Head of Projects and Programs Contact (DPPP).
They shall bear the following inscription:
(c OPEN NATIONAL INVITATION TO TENDER UNDER URGENT PROCEDURE
No.006/ONIT/C.LBEII/ ITB-PCCM/2023 OF 16TH MARCH, 2023 FOR THE RECRUITMENT OF
AN ARCHITECTURE AND/OR ENGINEERING FIRM TO CONTROL AND MONITOR THE
CONSTRUCTION WORKS OF THE HOUSING ESTATE TWENTY (20) UNITS, TYPE T2 AND T3
IN LIMBE II COUNCIL, FAKO DIVISION, SOUTH WEST REGION.
TO BE OPENED ONLY DURING THE BID-OPENING SESSION ».
The maximum period provided for by the Project Owner for the delivery of the services which are the subject of this Invitation to Tender is twelve (12) months from the date of notification of the Service Order to start the services
Each bidder shall attach to his/her administrative documents, a bid bond issued by a first class bank approved by the Ministry of Finance, the list of which is provided in Document 11 of the DAO, and amounting to CFA francs five hundred thousand (500 000); valid for ninety (90) days beyond the deadline for the validity of bids.
However, during the opening of bids, any bidder who has produced a bond issued by an insurance company, will be granted a period of 48 hours to comply
Bids drafted in French or English, in seven (07) copies of which one (01) original and six (06) copies, labelled as such, in accordance with the provisions of the Tender File, shall be submitted no later than 11TH APRIL, 2023 at 02:00 pm, against a receipt duly signed by the Service Head of Projects and Programs Contact (DPPP).
They shall bear the following inscription:
(c OPEN NATIONAL INVITATION TO TENDER UNDER URGENT PROCEDURE
No.006/ONIT/C.LBEII/ ITB-PCCM/2023 OF 16TH MARCH, 2023 FOR THE RECRUITMENT OF
AN ARCHITECTURE AND/OR ENGINEERING FIRM TO CONTROL AND MONITOR THE
CONSTRUCTION WORKS OF THE HOUSING ESTATE TWENTY (20) UNITS, TYPE T2 AND T3
IN LIMBE II COUNCIL, FAKO DIVISION, SOUTH WEST REGION.
TO BE OPENED ONLY DURING THE BID-OPENING SESSION ».
Bids shall be opened by the Internal Tenders Board of the Municipal Housing -Construction Programme (PCCM), on 11TH APRIL, 2023 at 3 p.m. prompt, at the former Head Office building of FEICOM, in MIMBOMAN, Yaounde.
Bids shall be opened in two (02) phases
15.1 Eliminatory criteriaAbsence or non-compliance of a document in the administrative file beyond the grace period of 48 hours allowed by the Tenders Board;
- Absence of the bid bond;
- False declarations or forged documents (the ITB and the Contracting Authority shall have the right to carry out the verification of the authenticity of any doubtful document);
- Absence in the technical offer of a section "organization, action plan and staff mobilization schedule";
- Failure to meet at least 70% of the essential criteria;
- Omission of a quantified price in the financial offer;
- Incomplete financial offer. 15.2. Essential criteria Technical offers will be assessed based on the following essential criteria:
Method of selection of the Contractor
The Contractor shall be selected based on the cost-quality ratio (preferred bid) in
accordance with the procedures described in this Tender File.
The final overall score N will be calculated by combining the weighted technical and
financial scores using the following formula:
|
ITEM |
SCORE |
|
|
A |
General presentation of the offer |
03 points |
|
B |
Understanding of the work required (observations on the ToR, |
15 points |
|
C |
General experience of the Contractor in similar services |
05 points |
|
D |
References of the Contractor in similar missions: attach contracts (first and |
25points |
|
E |
Qualification of the personnel specialized in the field of the mission |
35 points |
|
F |
Technical and material resources to be put in place |
12 points |
|
TOTAL |
95 points |
|
Ng = 70 x Technical Score (Nt) + 30 x Financial Score (Nf)
100
The financial score (Nf) is obtained as follows:
Let Fm be the amount of the lowest-priced bidder, its financial score will be taken as
100 points. The scores of the other bidders calculated from the financial score of the lowest
bidder will be obtained using the following formula:
Nf = 100 x Fm
F
Fm = the amount of the lowest proposal
F = the amount of the proposal under consideration
The bidder with the highest final score will be declared as the successful bidder for the contract
The contract will be awarded to the bidder whose bid is assessed as the best and most compliant with the Tender File, i.e. the bidder with the highest combined technical and financial score will be awarded the contract and invited to negotiations, if necessary, in view of the signature of the contract.
Bidders shall remain committed by their bids for a period of ninety (90) days with effect from the deadline set for the receipt of bids.
Further information can be obtained during working hours at the LIMBE II Council and/or at the Partnership Projects and Programs Department of FEICOM (Projects and Programs Contract Award Service.
LIMBE II Council: P. 0. Box: 61 LIMBE; Tel. 674 22 78 66
FEICOM: P. O. Box: 718 YAOUNDE, FEICOM 381, Street 4561 MIMBOMAN YDE IV, Tel: (237)
222 23 51 64/ 690 04 0132 / 694 28 66 04 / 696 98 01 95; Fax: (237) 222 23 17 59