Within the framework of the 2023 Public Investment Budget (PIB of the Ministry of Agriculture and Rural Development), the Mayor of Kumbo Council “Contracting Authority” hereby launches by emergency procedure an open National Invitation to tender for the Construction of a Semi Bridge along Shisong-Ndzenswai Farm to Market Road Over Ndzenswai River in Shisong Village

Works under this tender invitation are constituted in the construction of a bridge along Shisong-Ndzenswai farm to market road over Ndzenswai River in Shisong Village

These works shall involve the following tasks:

• Site installation - Execution project;
• Preliminary work;
• General earthworks;
• Foundation works, abutments, beams, decks, banks.

All other works described in the bill of estimates

25,000,000

N/A

Participation in this invitation to tender shall be open to all Cameroon-based public works companies.

Works under this tender shall be financed by the PIB for the 2023 

Interested eligible bidders may obtain further information during working hours as from the date of publication of this tender notice, at the Kumbo Council Office of Award for Public Contract (67000 3577)

The file may be obtained at the KUMBO Council Service for the award of Public Contracts, Telephone N⁰ 67000 35 77 as soon as this notice is published against payment of a non- refundable sum of (30 000) Eighty thousand CFA francs, payable at the KUMBO Council Treasury representing the cost of purchasing the tender file.

The said receipt must identify the payer as representing a consulting firm willing to participate in the tender.

Tenders shall be divided into three volumes and submitted in a simple envelope as follows:

• Volume 1 : Administrative documents;
• Volume 2: Technical proposal;
• Volume 3: Financial offer.

All the constituent documents (volume1, 2 and 3) shall be enclosed in a large and sealed outer envelope bearing only the subject of the tender concerned.

The different documents of each bid shall be numbered in keeping with the order indicated in the tender file and separated by colour dividers.

Drafted in English or French and in SEVEN (7) including one (1) original and SIX (6) copies, labelled as such, bids shall be submitted in a sealed envelope and against a receipt at the Contracts Service of the Kumbo Council, no later than the 22^nd March 2023 at 10 a.m. They shall bear the following:

N°:003 /ONIT/KC/KCITB/PIB-MINADER 2023 OF 24/02/2023 FOR FOR THE CONSTRUCTION OF A BRIDGE ALONG SHISONG-NDZENSWAI FARM TO MARKET ROAD OVER NDZENSWAI RIVER IN SHISONG VILLAGE OF KUMBO SUB DIVISION, IN BUI DIVISION NORTH WEST REGION.

FINANCING: PIB MINDDEVEL, 2021 FISCAL YEAR?

“TO BE OPENED ONLY AT THE BIDS OPENING SESSION”

The maximum deadline provided for by the Contracting Authority shall be three (03) months from the date of the notification of the service order for works to start.

The bid shall be submitted with a bid bond of five hundred Thousand (500,000) francs CFA, delivered by a banking institution recognized by MINFI and COBAC in the form provided in the special tender regulations. The bid bond shall remain valid 90 days after submission of the bids. 

Subject to rejection, the provisional guarantee shall be obligatorily produced in its original

N/A

The administrative documents, the technical and financial proposals shall be opened on the 22^nd March 2023 at 11 am prompt, local time, by the Kumbo Council Internal Tenders Board in the presence of bidders or their representatives.

All Bidders may attend the opening session or each has himself represented by one person of his choice (even in the event of a joint-venture) with sound knowledge of his file.

ASSESSMENT BIDS: The bids shall be evaluated according to the main criteria as follows:

13.1. Evaluation criteria

There are two types of evaluation criteria: eliminatory and essential criteria.  The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.

1. i.                     Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder.

They refer especially to:

• Absence of bid bond
• Absence or non-conformity of a document in the administrative file after 48 hours
• Deadline for delivery higher than prescribed;
• False declaration, forged or scanned documents;
• A bid with the external envelope carrying a sign or mark leading to the identification of the bidder.
• Two Bids with the same personnel
• Incomplete financial file.
• Technical assessment mark lower than 75% of “Yes”.

1. ii.                    Essential criteria

Essential criteria are primordial in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates are based on the following:

• General presentation of the tender files;
• References of the company in similar achievements;
• Experience of supervisory staff            ;
• Logistics (Equipment);
• Methodology;
• Financial capacity;
• Attestation of site visit signed by the Contractor with pictures
• Report of site visit signed by the Contractor
• The Special Technical Clauses (STC). (Each page should be initialed and the last page signed and stamped);
• Special Administrative Clauses completed (each page should be initialed and the last page signed and stamped);
  • Pre – Financing capacity not less than 75% of the amount required in the offer

The essential criteria are subjected to minima whose detail is given in the Special Regulation of the Invitation to tender (RPAO).

Iii   Main qualification criteria

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (RPAO).

This evaluation shall be done in a purely binary method with a (yes) or a (no) with an acceptable minimum of 75% of the essential criteria taken in to account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 75%of the essential criteria

The contract shall be awarded to the lowest bidder, complying with the technical and administrative requirements.

The tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

For unsuccessful bidders, the provisional guarantee shall be released not later than 15 (fifteen) days after the expiry of tender validity. For successful bidders, it shall be released only after the definitive guarantee has been constituted.

Additional technical information may be obtained at the Contracts Service of Kumbo Council.

 ADDENDUM: The Contracting Authority reserves the right to carry out any necessary modifications to this invitation to tender.