Within the framework of the execution of the 2023 state budget, the State of Cameroon represented by THE LORD MAYOR NKUM COUNCIL hereby launches in an emergency procedure an open national invitation to tender for the CONSTRUCTION OF A BLOCK OF TWO CLASSROOMS AT GS TATUM NKUM SUB DIVISION, BUI DIVISION

The services involved in this invitation to tender shall require THE CONSTRUCTION OF A BLOCK OF TWO CLASSROOMS AND HEAD TEACHER OFFICE AT GS TATUM IN NKUM SUB DIVISION,BUI DIVISION,NORTH WEST REGION

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Any bidder may bid for and hold more than one (1) lot but in this case we have just one lot. However for reasons of assiduity, effective presence of the contracting partner and proper realization of works this must be so with different sets of personnel.

Participation in this present invitation to tender is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in Public works (construction domain).

The said works shall be financed as per the following programmed budget head of  the 2023 Public Investment Budget (PIB 2023) of the Republic of Cameroon under the Ministry of BASIC Education assigned to THE LORD MAYOR NKUM COUNCIL.

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Service of the Contracting Authority (Service in charge of the award of contracts) during working hours at the NKUM COUNCIL. The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of Forty thousand (40,000) Francs CFA payable to the Municipal Treasury NKUM council.

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Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed pack containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed pack shall bear no information about the company and shall reach the, Service in charge of the award of contracts NKUM Council not later than 05/04/2023at 10:30 am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.

The sealed pack shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

N^O :001/ONIT/NC/NCITB/2023 OF 07/03/2023

 FOR THE CONSTRUCTION OF A BLOCK OF TWO CLASSROOMS AND HEAD TEACHER OFFICE AT GS TATUM IN NKUM SUB DIVISION,BUI DIVISION,NORTH WEST REGION  

 (To be opened only during bids opening session)

The maximum deadline for the execution provided for by the Contracting Authority shall be three months (90 calendar days) with effect from the date of notification of the Service Order to start works

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: Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of Four Hundred Thousand (400,000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Taxation Officials, etc.), including the bid bond, must imperatively be produced in accordance with the Special Tender Regulations or such bids shall be subject to rejection. They must obligatorily not be older than three (03) months. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity

The offers shall be opened in a single phase, according to the following schedule 05/04/2023 at 11:00am prompt in the office of the chairman of the tenders Board for NKUM COUNCIL situated at NKUM. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase and two stages

Tender conformity shall be evaluated as per the following:

A) Eliminatory Criteria.

-          Bids  submitted in unsealed envelopes and packs;

-          Offers (bids)  submitted after the deadline or time limit;

-          Absence of original or properly certified administrative documents,

-          Administrative documents more than 3months old;

-          Incomplete technical or financial documents;

-          Omission of unit price schedule ;

-          None justification of capacity to pre-finance ;

-          Technical and administrative evaluation mark less than 75% ;

-          False declaration or forged documents ;

-          Work supervisor of the company having less than three (03) years of experience;

-          Site Foreman having less than five (05) years of working experience;

-          Any contractor with any on-going project from 2018-2022 and who have abandoned work shall not be eligible to be awarded a project within the Division

B) Evaluation Criteria: The preliminary evaluation shall be the binary method (YES/NO) based on the following essential criteria:

NB:

- Any Bid that shall not obtain 75% evaluation shall simply be rejected.

- Details of these main qualification criteria are specified in the assessment grid found in the Special Tender Regulations (RPAO).

There are two types of evaluation criteria: eliminatory and essential criteria.  [The aim of these criteria is to identify and reject incomplete bids or bids not in conformity with the essential conditions laid down in the Tender File.

1. i.                     Eliminatory criteria

Eliminatory criteria fix the minimum conditions to be fulfilled to be admitted for evaluation according of the essential criteria. The non-respect of these criteria leads to the rejection of the bid made by the bidder.

They refer especially to:

• Absence of an element in the administrative file;
• Deadline for delivery higher than prescribed;
• False declaration, forged or scanned documents;
• A bid with the external envelope carrying a sign or mark leading to the identification of the bidder.
• Two Bids with the same personnel
• Incomplete financial file..
• Technical assessment mark lower than 80% of “Yes”
• Any contractor with ongoing projects for 2018 – 2019 and who have abandoned the project is not eligible for the aword of any projects.
• Contractors who have been suspended from Public Contracts

1. ii.                    Essential criteria

Essential criteria are primordial in the judgment of the technical and financial capacity of candidates to execute the works forming the subject of the invitation to tender.

The criteria relating to the qualification of candidates are based on the following:

• General presentation of the tender files;
• References of the company in similar achievements;
• Experience of supervisory staff            ;
• Logistics (Equipment);
• Methodology;
• Financial capacity;
• Attestation of site visit signed by both the Project owner
• Report of site visit signed by the Contractor
• The Special Technical Clauses (STC). (Each page should be initialed and the last page signed and stamped);
• Special Administrative Clauses completed (each page should be initialed and the last page signed and stamped);
  • Pre – Financing capacity not less than 75% of  the amount required in the offer   

The essential criteria are subjected to minima whose detail is given in the Special Regulation of the Invitation to tender (RPAO).

Iii   Main qualification criteria

The criteria relating to the qualification of candidates could be indicative on the following:

The essential criteria are subjected to minima whose detail is given in the Special Tender Regulation (RPAO).

This evaluation shall be done in a purely binary method with a (yes) or a (no) with an acceptable minimum of 80% of the essential criteria taken in to account.

The contract will be awarded to the bidder who would have proposed the offer with the lowest amount, in conformity with the regulations of the Tender Documents and having scored 100% of the eliminatory criteria and at least 80% of the essential criteria

The contract shall be awarded to the lowest bidder, who fulfils the technical and administrative requirements

The said works shall be financed as per the following programmed budget head of  the 2023 Public Investment Budget (PIB 2023) of the Republic of Cameroon under the Ministry of BASIC Education assigned to THE LORD MAYOR NKUM COUNCIL

: Additional (supplementary) technical information may be obtained during working hours from the service for the award of contracts.