Within the framework of the 2023 Public Investment Budget, the Mayor of NKONGSAMBA 3e, Contracting Authority, hereby launches an open national invitation to tender, in Emergency Procedure for ELECTRIFICATION WORKS BY SOLAR PANELS OF THE INTEGRATED HEALTH CENTER OF EKOL-MBENG, NKONGSAMBA 3e SUBDIVISION, MUNGO DIVISION, LITTORAL REGION.

The various supplies to be done are contains and had been mentioned in the specific technical clause (CCTP) attached to the tender document. It concerns the extension of the existing network and the construction of the High Voltage /Low voltage (HV/LV) line.
The services of this contract include for each lot are:
- SOLAR FIELD (fixing brackets and solar panel);
- CONVERSION EQUIPEMENT (solar converter or inverter, MPPT regulators, solar batteries, command module, metal cabinet for battery protection);
- ELECTRICAL WIRING DIRECT CURRENT EQUIPMENT CONNECTION;
- ELECTRICAL WIRING ALTERNATING CURRENT EQUIPMENT CONNECTION;
- CONNECTING ACCESSORIES;
- COMMISSIONING AND TRAINING FOR MAINTENANCE.

Participation in this invitation of tender is opened to Cameroonian Law Firms that fulfill the requirement of this Tender with justification of Technical and Financial means to execute the work.  

These works are financed by the Public Investment Budget of MINSANTE, part of the fiscal year 2023, for an estimated amount of:

The file may be consulted during working hours at the NKONGSAMBA 3e Council Contract as soon as this notice is published.

The tender file can be obtained as from the publication of the present invitation to tender at NKONGSAMBA 3e Council, upon presentation of Municipal receipt attesting the payment of a non-refundable sum of thirty thousand (30 000) FCFA, at the Nkongsamba 3 Sub-divisional Council Municipal recipe.

Each offer drafted in English or French in seven (07) copies including one (1) original and six (06) copies, marked as such should reach to the NKONGSAMBA 3e Council Office, not later than 22/05/2023 at 12 O’CLOCK local time and should carry the inscription:

OPEN NATIONAL INVITATION TO TENDER IN EMERGENCY PROCEDURE
N°008/ONIT/CAN3/PS/SIGAMP/2023 of 228/04/2023
FOR ELECTRIFICATION WORKS BY SOLAR PANELS OF THE INTEGRATED HEALTH CENTER OF  EKOL-MBENG, NKONGSAMBA 3e SUBDIVISION, MUNGO DIVISION, LITTORAL REGION.
FINANCING : PIB MINSANTE, 2023 FISCAL YEAR
           « TO BE OPENED ONLY DURING THE BID-OPENING SESSION»

The maximum execution deadline provided for by the Project Owner for the execution of the works of this tender shall be ninety (90) calendar days, as from the date of notification of the service order to start the works

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Each bidder must include in his administrative documents, a bid bond issued by a first rate-bank approved by the Ministry in charge of Finance featuring on the list in document 12 of the tender file of an amount of Three thousand (300 000) Francs CFA valid for thirty (90) days beyond.
Under threat of rejection, the administrative documents required, must be produced in originals or true copies certified by the issuing service or an administrative authority (Senior Divisional Officer, Divisional Officer…) in accordance with the Special Conditions of the invitation to tender.
They must have been established after the publishing of the tender notice.

The bids shall be opened at once. Both administrative documents, technical and financial offers shall be do opened on 22/05/2023 that 1 PM by the Tenders Board attached to the NKONGSAMBA 3e Council Office in the Conference Hall. Each bidder may attend the opening session or may be represented by a person of his choice, heaving an expert and excellent knowledge of the offers.

Eliminatory criteria 

a) Absence of Bid bond;

b) Absence 48 hours after offers deposit, less than one piece of administrative offer except Bid bond;

c) Non-conformity 48 hours after offers deposit, less than one piece of administrative;

d) False declaration in the Tender file of the Bidder no matter the file; For This effect the contracting authority and DCTB has the reserves and right to authentify all the documents which seems not to correct.

e) Non acceptance of contract such as (CCAP et CCTP not paraphed, not signed and dated at the end);

f) Incomplete technical offers for absence of:                 

• Site visiting report ;
•  Works Conductor having qualification requires in Tenders invitation;

• Declare in his Technical file that the Bidder by honor is not among the enterprise or group of enterprise that have abandon projects for the past Three (03) years and who have not been on the list of suspended enterprises by Ministry of Public Contracts.

g)      Nonexistence in technical offers of the aspect « organization, methodology et planning » ;

h)      Omission of one quantified price in the BPU and DQE;

i)        Incomplete financial offers for absence of suitable pieces:

• Submission letter ;
• Unitaries prices bordereau (BPU) according to the model with HTVA prices in chiffers and letters;
• Quantitative and estimative détail (DQE);
• Unitariespricesunderdetails;

j)         Non satisfactory of 29 Yes /38 or less than 76% of Essential Criteria.

Essential Criterias :

i)         References of the Enterprise ;

ii)        Availiability of materials and Essential Equipment;

iii)       Experience of supervisory personnel ;

iv)      Methodology and Planning of Execution.

Each file declared technically conform most satisfy all eliminatory criterias and have at least 29 yes/38 there for 76% of the Essential Criterias mention above. Evaluated in conformity with the table of Evaluation the Technical file.

The Mayor of NKONGSAMBA 3e, Contracting Authority, will award the Contract to the Bidder technically qualified and evaluated lowest Bidder (not anormally low) after verification and correction of the prices unity and judge substantially in conform to the Tender File Documents.   

Bidders will remain committed to the offers during ninety (90) days, from the deadline set for the submission of tenders.

Complementary and technical information may be obtained at NKONGSAMBA 3^eCouncil Office, Project owner during working hours, or Delegate of water resources and energy for Mungo (Engineer).
Toll-free numbers
In order to improved good governance in the Public Contracts System (fight against corruption), numbers below (free of charge) can be used if necessary.
For any case of corruption, please call or send a sms at the following numbers: 673 205 725 / 699 370 748!