The GOVERNOR OF THE NORTH WEST, (Delegated Contracting Authority)within the frame-work of the 2023 BIP Budget hereby launches an open national invitation to tender FOR THE CONSTRUCTION OF THE REGIONAL DELEGATION OF SOCIAL AFFAIRS MENDANKWE BAMENDA NORTH WEST REGION BY EMERGENCY PROCEDURE.

 100: Preliminary Activities.

 200: Earth works (FOUNDATION).

 300: Reinforced concreting.

 400: Metal works.

The provisional amount for the first phase stands at fifty million (50,000,000) FCFA 

Participation in this invitation to tender is open to all registered and qualified enterprises of the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in Public works (construction domain especially CIVIL ENGINEERING )

This project shall be financed by BIP for MINAS 2023.

The tender documents are available for consultation at the North West Governor’s office during working hours.

The file may be obtained upon presentation of a receipt showing payment of a non-refundable sum of 65,000 FCFA payable at a public treasury representing the cost of purchasing the tender file. The original copy of this receipt shall be included in the bidder’s documents. On procuring the tender documents (DAO), bidders shall be duly registered with their full addresses indicating: P.O. Box; Fax; and Telephone numbers

Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in Seven (7) copies (01 original and 06 copies) marked as such. These shall be submitted in one sealed pack containing three (3) envelopes, that is, A: Administrative Documents, B: Technical file and C: Financial file. The sealed pack shall bear no information on the enterprise, and should reach the governor’s office for the north west region room 108, not later than 28/06/2023 at 11.00 am and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic

The sealed pack (outer envelope) shall bear the following inscriptions:

<< OPEN NATIONAL INVITATION TO TENDER

No 010/ONIT/nwrtb/gov-nwr/2023 OF 01/06/2023

FOR THE CONSTRUCTION OF THE REGIONAL DELEGATION OF SOCIAL AFFAIRS FOR THE NORTH WEST REGION BY EMERGENCY PROCEDURE

                                           (To be opened only during bids opening session)

The deadline for the completion of the works shall be FOUR (04) months, with effect from date of notification of the service order bearing information to start works.

Each bidder must include in his administrative documents, a bid bond that respects the model of this tender file, issued by a banking establishment approved by the Ministry in charge of Finance at an amount of 1000,000 FCFA ( one million francs). Bid bonds for unsuccessful bidders shall be withdrawn not later than fifteen (15) days after the award of the contract and those of successful bidders shall be retained until the required performance guarantee for good execution is provided. The validity period for the Bid Bond shall be 30 days.

    At the risk of being rejected, all documents shall be originals or certified true copies by the authorized issuing service or administrative authorities (Senior Divisional Officers, Divisional Officers) presented in accordance with the Special Regulations of this invitation to tender. None of these should be more than three (3) months old as from the date of submission of offers, without double certification and not falsified. These shall be separated by coloured separators from each other. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared inadmissible.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity.

The offers shall be opened at the North West Regional Tenders Board in a single phase on the  28/06/2023 at 12:00pm local time in the Governor’s conference hall in the presence of bidders or their representatives who have full knowledge about the bids submitted. ONLY BIDDERS or their duly authorised representatives with a sound knowledge of their bids shall attend the bid opening session. Any bid that shall not comply with the requirements of the tender file shall be rejected.

Tender conformity shall be evaluated as per the following

A)    Eliminatory Criteria.

-          Failure to produce or replace an element of the administrative file other than the bid bond within forty-eight hours in the case of absence or non-conformity of this document;

-          Deadline for delivery higher than prescribed

-          False declaration or falsified documents

-          Absence or insufficient bid bond

-          A bid with an external envelope carrying a sign or mark leading to the identification of the bidder

-          Incomplete financial file

-          Change of quantity or unit

-          Non respect of 75% of essential criteria

-          Offer above the provisional amount

-          Suspension from public contracts by MINMAP

-          Non respect of tender model

B)     Essential Criteria.

The preliminary evaluation shall be binary and based on the following essential criteria:

The jobbing order/contract shall be awarded to the bidder whose bid is in conformity with the dispositions of the tender file and on the basis of the lowest realistic bid and technical quality. (see article 33 of the public contracts code)

        Bidders will remain committed to their bids which shall be valid for a period of ninety (90) days with effect from the deadline for the submission.

     Complementary technical information may be obtained during working hours from the Governor’s office for the North West region in Bamenda.