The Mayor of Njikwa council, the Contracting Authority, hereby launches an open invitation to tender, emergency procedure for Construction of the Community Hall in Bakwa, Momo Division, NORTH WEST REGION in a single lot.

NB: Bidder can only be awarded one lot

The works include the following:

N/A

Participation is open under the same conditions to all Cameroonian companies and business concerned that have proven experience in the field of building construction and civil engineering in general.

Theworks, subject of this invitation to tender, shall be financed by the Public Investments Budget MINADER 2023.

The tender file may be consulted at the Njikwa Council during working hours, as soon as this tender notice is published.

The tender file may be acquired from the General Secretariat of the Njikwa council upon presentation of a non refundable treasury receipt of 50,000 FCFA (FIFTY THOUSAND) FCFA. Such a receiptshall identify the payer as representing the company that wants to participate in the tender.

Each offer or bid drafted in English or French in seven (07) copies including the original and six (06) copies marked as such in accordance with the prescriptions of the tender file should be submitted against a receipt at the Njikwa Council Premises not later than 26/06/2023at 10 a.m local time and should carry the inscription:

ʺOPEN NATIONAL INVITATION TO TENDER, EMERGENCY PROCEDURE,ʺ N°  01/ONIT/NCITB/NJIKWA COUNCIL/2023 of 05/06/2023For the construction of the Community Hall in Bakwa, MOMO Division, NORTH WEST REGION.

                               «To be opened only during the bid opening session »

The offers or the bids submitted after the stipulated deadline shall not be received.

The maximum execution deadline shall be FIVE (05) MONHTS, including the rainy season and other vagaries, with effect from the date of notification of the administrative order of work commencement.

Each bidder must include in his administrative documents a bid bond issued by a first rate bank approved by the Ministry in charge of Finance featuring in the annex of the tender file of the sum of 550 000 ( five hundred and fifty thousand) FCFA.

The provisional deposit shall be automatically released not later than 30 (thirty) days following the expiry of the validity of the bids for bidders who shall not be retained. In the case where the bidder is awarded the contract, the provisional deposit shall be released after the constitution of the final bond.

The bids not respecting the separation mode of the financial bid from the administrative and technical bids shall be rejected.

Any bid not in conformity with the prescription of this tender notice and tender file shall be declared inadmissible. Especially the absence of a bid bond of a first rate bank approved by the Ministry of Finance and valid for a period of thirty (30) days shall be rejected.

Least they are rejected, only the originals or certified true copies by the issuing service or administrative authorities of the administrative documents are accepted. They must obligatorily not be older than three (03) months and must be valid during the bid opening session.

The opening of the bids in one phase shall be done on 26/06/2023at 11a.m in the Conference Hall of the Njikwa Council by the competent tender board.

Only bidders may attend or be duly represented by a person of their choice, who has full knowledge of the file and mandated in that capacity.

The evaluation of the bids shall be done in three (03) steps:

• 1^st step: Verification of the conformity of the administrative file;
• 2^nd step: Evaluation of the technical file;
• 3^rd step: Analysis of the financial file.

The criteria of evaluation are the following

14.1-Eliminatory criteria

14.1.1- Administrative documents

• Any offer not in conformity with the prescriptions of this tender file shall be declared inadmissible. Especially the lack of the provisional guarantee;
• Any company having a project from 2019 till 2021, notified to commence in the respective year and which has not yet been received;
• False declaration or falsified documents.

14.1.2- Technical file

• Incomplete  or non compliant documents;
• False declaration forged or scanned documents;
• Absence of the prefinancing capacity of at least Six million eight hundred and seventy five thousand (6,875,000) F CFA,
• Any company having a 2022 project, notified to commence in 2022 and which has not yet been received;
• Technical assessment mark lower than 80% of “Yes”.

• Non existence in the technical file of the rubric « organization, methodology and planning »

14.1.3- Financial offer

• Incomplete financial offer;
• Non compliant documents;
• Omission of quantified unit price in the financial offer;
• Absence of break down price.
• Modification of the model break down unit price attached.

Essential criteria:

The technical offer of the bidder shall be assessed along the following lines:

The note of the technical offer will be botten by addition of marks for every criterion. Only the technical offer having gotten an equal or superior note to 80% of YES will be kept for the financial evaluation.

The jobbing order shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the lowest bid and technical quality. (See article 33 of the public contracts code).

The bidders shall remain committed to their bids during a period of 150 (one hundred and fifty) days from the deadline set for the submission of bids.

Complementary technical information may be obtained every day during working hours from the General Secretariat of the Andek Council.