The Mayor of Njikwa Council; CONTRACTING AUTHORITY, initiates on behalf of the Republic of Cameroon, an Open National Invitation to tender in emergency procedure FOR THE MAINTENANCE OF THE NJIKWA-EKWERI-BASSA-BAKWA ROAD 8.5 KM COUNCIL ROAD IN NJIKWA MUNICIPALITY, MOMO DIVISION, NORTH WEST REGION

SERIE 000:  INSTALLATIONS

Site Installation

Bring & Folding of Equipment

Project Launching and sensitization

SERIE 100: CLEANING AND EARTH MOVEMENTS

Clearing of Vegetation

Ordinary cut and throw

Lateritic fill from borrow pit

Construction of the Platform

Grading/Compaction

Creations of earth ditches and divergents with grader

Wearing Course in Lateritic Gravel

Bulldozing

SERIE 300 : DRAINAGE

Supply and place of metallic culvert Ø 800 mm

Collectorwell in stone masonry for ring culvert buse Ø 800 mm

The previewed cost of the entire works of this Open National Invitation to tender is: 80,000,000 fcfa (Eighty million) FCFA all taxes included.

The works subject to this invitation to tender, are presented in ONE lot, following the itinerary described below:

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon.

The Works on This tender are funded by the budget of the Road Funds 2022 FINANCIAL YEAR MOMO, For the 2022 financial year.

The tender file can be consulted in the office of the contracting authority, at Njikwa Council.

The tender file can be obtained in the office of the contracting authority, precisely in the office of the Mayor Njikwa Council, on presentation of a payment receipt to the Njikwa Council treasury, of a nonrefundable purchase fee for the tender file of 100,000 (one hundred thousand) Francs CFA.

Each bid, prepared in English or in French in (07) seven copies, that is (01) one original and (06) six copies noted as such, shall be forwarded to the contracting authority, notably to the Mayor Njikwa Council office latest the : 26/06/2023 at 10 A.M. local time bearing 

To be opened only during the bid-opening session ».

The entire period of execution of these Works is 6 months_ (six months) calendar months. This duration starts as of the date of notification of the service order to start Works.

After the examination of the tender documents of the various bidders, and the choice of the successful bidder by the contracting authority, the contract will be signed between the latter and the contracting authority who is the Lord Mayor Njikwa Council.

1. 1.   TEMPORAL BID BOND (TENDER GUARANTEE) :

The bids should be accompanied by a temporal bid bond (Bank Tender Guarantee, or a bank cheque certified), established as per the indicated Model in this tender file, by a financial institution accredited by the Ministry of Finance, and of an Amount equal to: 

To avoid being rejected, the original copy of the bid bond (Bank tender guarantee) should be produced dating less than 3 (three) months.

The temporal bid bond shall automatically be liberated highest 30 (thirty days) days upon expiration of the validity of the bids for the unsuccessful bidders. In case where the bidder is awarded the contract, the temporal bid bond is liberated after the production of the final bond

Bids that will be submitted after the date and time mentioned above or those that will not respect the separation model indicated in the different documents in each bid shall not be accepted.

To avoid being rejected, the required administrative documents, will be imperatively produced in original or in certified true copies by the issuing service, in conformity with the stipulation of the rules and regulations of this tender.

These Administrative documents have a validity period of (03) three months. This validity period has to begin after the date of the lunching of the tender.

The opening of bids shall take place on the 26/06/2023 at 10 A.M., in the conference hall of the Njikwa Council.

The opening of bids will be done at once and in three stages:

- Stage 1: Opening of envelope A containing administrative document (volume 1),

- Stage 2: Opening of envelope B containing technical document (volume 2)

- Stage 3: Opening of envelope C containing financial document (volume 3).

All the bidders can take part in this opening session or can be represented by one person dully mandated (Even in case of joint-venture) who has a perfect mastery of the tender file

a)   Absence of submission bid bond (tender bank guarantee);

b)   Absence after a period of 48 hours following the deposit of bids, of at least one of the administrative documents, excluding that of the submission bid bond;

c)   Non-conformity after a period of 48 hours following the deposit of bids, of at one administrative document;

d)   False declaration, falsified or non-authentic document ;

e)   Omission of a unit price in the schedule of unit prices and the bill of quantities and cost estimates;

f)    Incomplete financial bid for absence of one of the following documents:

• The tender letter;
• The unit price schedule following the indicated model of prices without value added tax in figures and in words, clearly filled. ;
• The bill of quantities and cost estimates (BOQ);
• The unit price breakdown;

g)   Not having obtained at least seventy five percent (75%) of the essential technical criteria;

h)   Any bid carrying a mark identifying the bidder

16-2 : Essential criteria :

The technical bids will be evaluated according to the following ten (10) main criteria:

1. a.     Key personnel of the enterprise on three (03) criteria ;
2. b.     The site equipment to be mobilized on five (05) criteria ;
3. c.      The Enterprise references on two (02) criteria;
4. d.     General presentation of bids
5. e.     Financial capacity;
6. f.      Safety measures at site;
7.  
8.  g.     Technical organization of works;
9. h.     Logistics;
10. i.       Attestation and report of site visit;
11. j.       Special technical clauses initiated on all pages and last page signed;
12. k.     Special administrative clauses filled and initiated on all pages and last page signed

The contract will be awarded to the lowest bidder, fulfilling the required administrative, technical, and financial criteria.

Only a maximum of one lot(s) award to a bidder for this tender.

The bidders will be engaged by their bids during a period of ninety (90) days as from the latest date programmed for bids deposit.

Additional information in relation to technical details can be obtained at the office of the contracting authority, notably The Njikwa Council office.