The Government of the Republic of Cameroon is implementing, with the support of its technical and financial partners, the Territorial Development Program, well known by its French acronym as PRODAT, in the northern regions of the country. The said program is aimed at enhancing, on the one hand, the target councils’ local economy through the construction and/or rehabilitation  of socio-economic infrastructure stemming from the Territorial Development Program (PRODAT) and contributing, on the other hand, to the (re)-insertion   of unemployed youths. It is worth noting that PRODAT is focused on creating sustainable employments in the northern part of Cameroon which is both affected by the severe climatic conditions and the prevailing insecurity due to the terrorist attacks. In order to attain that objective, the National Community-driven Development Program (PNDP) had, since November 2015, engaged in a Labor-intensive approach (HIMO) with a view to carrying out works provided for in the Councils’ Development Plans backed by PRODAT. Within the framework of phase 1 of the said approach (HIMO 1), PNDP has undertaken to hire an International Nongovernmental Organization tasked with managing the socio-occupational component as concerns the implementation of the said project. The specific objectives of this project are geared towards:

• Providing support to councils with regard to the realization of Labor-intensive based micro projects (HIMO) under PRODAT and according to the rules and procedures enforced at PNDP
• Contributing to the creation of sustainable jobs for the unemployed youths in the northern zone; more specifically by laying emphasis on the skilled and unskilled local manpower living in the vicinity of the project site;
• Building the capacities of beneficiaries through vocational training and socio-occupational (re)-insertion;
• Setting up a system aimed at ensuring the safety of agents on the worksites.

The Labor-intensive project (HIMO II) shall draw on the pilot experience carried out by PNDP under the Labor-intensive framework (HIMO I), based on the C2D’s/FDA’s financing into the six (6) councils selected in the Far-North region. Phase 2 of the Labor-intensive operation (HIMO II) is expected to cover at most twenty-five (25) councils in charge, each of them, to manage a project.
It has been agreed upon, consonant with the French Development Agency (AFD), that PNDP’s contribution with regard to the implementation of PRODAT shall be made through a Labor-intensive Approach (HIMO).
This Tender file has been issued with a view to selecting a service provider capable of carrying out the construction of an artificial pond and a solar energy-operated borehole in the locality of Ngassa at the Dargala Council.

Works to be executed under this contract shall be as follows:
a. With regard to the pond:

• Technical studies (hydro-geological and geophysical);
• Mobilization and installation of work site;  * Preparatory works ;
• Construction and protection of basins ;
• Excavated soil stored 50 m at least from the limits of the engineering works;
• Headrace canals, filling ducts and overflow channels;
• Construction of watering facilities for livestock;
• Construction of a fence aimed at protecting the pond;
• Supply of  pumping equipment ;
• Mainstreaming of the socio-environmental components;
• Supply of small maintenance materials ; * Labelization.

 b. With regard to the solar energy-operated borehole

• Borehoe-related study and  location ;
• Site mobilization and installation ;  * Machine-based drilling ;
• Booholes-related pumping development and tests;
• Construction of an Armed Concrete water storage tank ;
• Construction of a water tap equipped with four valves ;
• Setting up of a photovoltaic system ;
• Treatment and analysis of water produced;  * Pump installment:
• Supply of  a parts and wear parts kit to the management committee
• Mitigation of the socio-environmental impacts through trees-planting ;
• Report drafting on geophysical studies, project execution works and verification plan, as laid down in these Special Conditions of Technical Specifications (CCTP).

The estimated cost at the end of prior studies: Yet to be Applied.

Participation in this Invitation to Tender shall be restricted to the following short-listed enterprises:

The services, subject of this Invitation to Tender shall be funded by FFU/PNDP funds for the 2017 fiscal year. 

The Tender File may be consulted, during working hours, at the National Coordination Unit of PNDP, located in Yaounde, Nouvelle Route Bastos, opposite PNUD, at a distance of 100 meters from the main entrance, P.O Box 660 Yaounde, Phone: 222 21 36 64, Fax : 222 21 36 63, E-mail : pndp_cameroun@yahoo.fr, as from the publication of this notice.

The file may be obtained, during working hours, from the National Coordination Unit of PNDP, located at Yaounde, Nouvelle Route Bastos, opposite UNDP, at a distance of 100 meters from the main entrance, P.O Box 660 Yaounde, Phone N0s: 222 21 36 64, fax: 222 21 36 63, E-mail: pndp_cameroun@yahoo.fr) upon publication of this notice, against payment of a non-refundable amount of FCFA 100,000 (One hundred thousand) accounting for the file acquisition fees into the account N0.  335 988 opened in the following 12 BICEC branches under the name "Compte Spécial CAS ARMP" (ARMP’s Special Account).  These are: Yaounde, Douala Bonanjo, Buea, Ebolowa, Dschang, Ngaoundere, Maroua, Limbe, Bafoussam, Bamenda, Garoua and Bertoua Central Branches.

Each bid, drafted in English and French in seven (7) counterparts, one of which being the original and six (06) copies marked as such, shall be deposited at the National Coordination Unit of PNDP, door N0. R08, located at Yaounde, Nouvelle Route Bastos, opposite UNDP, at a distance of 100 meters from the main entrance ; P.O Box 660 Yaounde ; phone : 222 21 36 64, fax : 222 21 36 63, e-mail : pndp_cameroun@yahoo.fr latest on April 07, 2017 at 01:00 PM, local timeand must bear the following mention :

 “National restricted invitation to tender in urgency procedure No. 012/AONR/MINEPAT/SG/PNDP/CSPM/2017 of 14 March 2017 for the execution of works relating to construction of an artificial pond and a solar energy –operated borehole in the locality of Ngassa, at the Dargala council, Diamare division, in the far-north region”

The maximum deadline provided for by the Project Owner to perform works shall not exceed six (06) months, as from the date of notification of the instructions to commence the said works.

Under pains of being rejected, each bidder shall be called upon to attach to his/her administrative documents, a bid bon duly issued by a first-ranked bank authorized by the Ministry in charge of finances, the list of which features in document N0. 12 of the Tender File. Its amount shall stand at FCFA Two million nine hundred thousand (2,900,000) and shall be valid for a period of thirty (30) days beyond the validity deadline as per bidders that have not been retained. In the event a bidder has been awarded a contract, the provisional guarantee shall be released after the deposit of the final guarantee.

Offers deposited after the official date and hour duly indicated in the tender file shall be declared irreceivable at the opening session. The offer which shall be drafted in seven (07) copies consisting of one « original » and six « copies » as per each component, shall be forwarded to the NCU in separated, sealed and duly stamped envelopes as follows:

• Envelope A: «Administrative File »
• Envelope B: « Technical Offer »
• Envelope C: « Financial Offer »

a. Administrative File
The documents in the administrative file must be submitted in originals or in certified true copies by the issuing service or the competent administrative authority. Such documents must be dated less than three (03) months old or must have been established after the date of signature of the invitation to tender notice.
Any offer deemed non-compliant with the prescriptions of this notice and those of the Tender File shall be declared irreceivable. More specifically, the absence of a bid bond issued by a first-ranked Bank duly authorized by the Ministry in charge of Finances shall result in the outright rejection of the offer.

b. Technical Offer
The bidder shall be required to transmit the documents to PNDP:

• A works methodology;
• A report on the works site visit;
• The enterprise’s similar references;
• A list of the enterprise’s personnel;
• A list of the enterprise’s equipment;
• A financial capacity ;
• Special Conditions for Technical Specifications (CCTP) ; and 
• Comments (optional).

c. Financial Offer
 The bidder shall be required to forward the following documents to PNDP:

• The submission ;
• The Unit-price List (UPL) ;
• The Estimated Quantitative Detail (EQD) ; and 
• The unit price sub-detail.

Bids shall be opened in one phase on 07 April 2017 at 01:00 p.m., local time, by PNDP’s Special Tender Board at the conference hall of PNDP’s National Coordination Unit.
Only bidders may attend this bid-opening session or be represented by a duly mandated person of their own choosing. The said representative shall be expected to have a perfect command of the file.

a. Evaluation
PNDP’s Special Tender Board shall be called upon to examine offers with a view to ascertaining whether they are complete, if the required guarantees have been met, if the documents have been drafted in compliance with the Tender File’s requirements, if they contain calculation errors and if submissions are, broadly speaking, in good order. The potential calculation errors shall be corrected on the following basis:

• In the event of a calculation error, the total price shall be corrected based on the unit price;
• In the event of mismatch between the price in words and the one in figures, the price in words shall prevail.

Evaluation and comparison of offers
The Special Tender Board placed under PNDP shall be required to set up a bids-Evaluation Sub-Committee which will be tasked with evaluating and comparing offers. The said Sub-Committee shall, first of all, ascertain that such offers are, significantly, in compliance with the requirements stated in this invitation to tender. Such evaluation shall rule out and shall not take into consideration any price-variation clause inserted into the submission. Offers shall be evaluated in two steps as follows:
* The technical evaluation, and  The financial evaluation.

b. Critères d’évaluation
Il s’agit des critères éliminatoires et des critères d’évaluation technique des soumissionnaires

b.1 Evaluation criteria
These criteria aim to eliminate and to carry out a technical evaluation of bidders
 
b.2 Eliminatory criteria
The non-compliance with the tender file’s prescriptions shall result in the rejection of the bidder’s offer, especially where the following dysfunctions are noticed:

• Absence of the bid bond; * False declaration or forged document ;
• Non-submission of the report on the work site visit;
• Non-compliance with the 70% of the main criteria;  * Absence of a quantified unit price.

b.3 Main criteria
Criteria relating to the qualification of candidates shall eventually dwell on:

• The overall presentation;  * The technical reference;
• The methodological note; * The duly signed execution schedule of works;
• The duly signed planning of supplies ; * The means/resources in terms of the enterprise staff;
• The means/resources in terms of materials and equipment ;
• The Presence of the 2016 annual burden Plan according to the pattern;
• The Financial Capacity; * The Special Conditions for Technical Specifications (CCTP).

The Contracting Authority shall be called upon to award the contract to the bidder whose offer has largely been deemed compliant with the prescriptions and least evaluated; thereby including, when and where necessary the proposed discounts. Service providers shall not be awarded more than two (02) work sites.

Bidders shall remain committed by offers for a time-period of ninety days as of the deadline set for the submission of offers.

Additional information may be obtained, during working hours, from the National Coordination Unit of PNDP, located at Yaounde, Nouvelle Route Bastos, opposite UNDP, at a distance of 100 meters from the main entrance; P.O Box 660 Yaounde; Phone N0 : 222 21 36 64; fax : 222 21 36 63; e-mail : pndp_cameroun@yahoo.fr.