Within the framework of the execution of the 2023 state budget, the State of Cameroon represented by THE MAYOR BELO COUNCIL hereby relaunches in an open national invitation to tender for the CONSTRUCTION OF A BLOCK OF TWO CLASSROOMS AT G.S. NGEMSIBO-BELO SUB DIVISION, BOYO DIVISION.

The construction works subject to this invitation to tender include detail description of the items found in the bill of quantities (detail cost estimate).

THE ESTIMATED COST OF THE PROJECT IS 20,000,000FCFA

Any bidder may bid for and hold more than one (1) lot but in this case we have just one lot. However for reasons of assiduity, effective presence of the contracting partner and proper realization of works this must be so with different sets of personnel.

Participation in this present invitation to tender is opened to all registered and qualified companies or groups of companies based in the Republic of Cameroon, with the necessary financial capability, technical and professional expertise in Public works (construction domain).

The said works shall be financed as per the following programmed budget head of  the 2023 Public Investment Budget (PIB 2023) of the Republic of Cameroon under the Ministry of BASIC Education assigned to THE MAYOR BELO COUNCIL.

The Tender documents may be consulted and obtained immediately after publication of this invitation to tender from the Service of the Contracting Authority during working hours at the BELO COUNCIL. The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of forty (40,000) Francs CFA payable to the Municipal Treasury Belo Council. Tel: 674 716 429

The document shall be obtained upon presentation of a receipt testifying to the payment of a non-refundable sum of forty (40,000) Francs CFA payable to the Municipal Treasury Belo Council. Tel: 674 716 429

:  Each bid written in English or French shall be signed by the bidder or by a duly authorized representative and presented in seven (7) copies, that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed pack containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical file and Envelope C: Financial file. The sealed pack shall bear no information about the company and shall reach, Belo Council not later than 20/07/2023at 10:am local time and note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic.

The sealed pack shall bear the following inscriptions:

OPEN NATIONAL INVITATION TO TENDER

N^O 07/ONIT/MINDDEVEL/BC/BCITB/2023   OF 27/05/2023

 FOR THE CONSTRUCTION OF A BLOCK OF TWO CLASSROOMS AT G.S NGEMSIBO, BELO SUB DIVISION, BOYO DIVISION, NORTH WEST REGION

RELAUNCHED  

 (To be opened only during bids opening session)

The maximum deadline for the execution provided for by the Contracting Authority shall be three months (90 calendar days) with effect from the date of notification of the Service Order to start works.

Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of Four Hundred Thousand (400,000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Divisional Officers), including the bid bond, must imperatively be produced in accordance with the Special Tender Regulations or such bids shall be subject to rejection. They must obligatorily not be older than three (03) months. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity

Each bidder shall enclose in his administrative documents a bid bond (provisional guarantee) that respects the model in this tender file of Four Hundred Thousand (400,000) francs CFA issued by a first-rate bank approved by the Ministry in charge of Finance featuring on the list in document 10 of the tender file and valid for thirty (30) days beyond the validity of the tenders.

Only originals or true copies certified by the issuing services of the required administrative documents (Senior Divisional Officer, Divisional Officers), including the bid bond, must imperatively be produced in accordance with the Special Tender Regulations or such bids shall be subject to rejection. They must obligatorily not be older than three (03) months. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this tender shall be declared inadmissible.

The provisional guarantee will be released no later than thirty (30) days after the period of bid validity for unsuccessful bidders. For the bidder who is awarded the contract, the provisional guarantee will be released after constitution of the final guarantee.

NB: The successful bidder shall during site installation present the originals of the respective documents for strict verification of their authenticity

The offers shall be opened in a single phase, according to the following schedule, in the Belo Council Hall on the 20/07/2023 at 11:am prompt. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Any bid which shall not comply with the requirements of the tender file shall be rejected. Bids shall be opened and assessed in a single (01) phase and two stages.

a) Stage I shall involve:

i)   Opening and appraisal of validity, authenticity and completeness

ii)   Opening of envelopes containing technical documents to appraise and evaluate technical proposals

NB: Any bids which shall not obtain 75% score in the technical evaluation shall simply be eliminated.

b) Stage II Opening of financial offers to appraise proposed amount for the project.

Tender conformity shall be evaluated as per the following:

A) Eliminatory Criteria.

-          The absence of a bid bond (Outright elimination)

-          Bids  submitted in unsealed envelopes and packs;

-          Offers (bids)  submitted after the deadline or time limit;

-          Absence of original or properly certified administrative documents,

-          Administrative documents more than 3months old;

-          Incomplete technical or financial documents;

-          Omission of unit price schedule ;

-          None justification of capacity to pre-finance ;

-          Technical and administrative evaluation mark less than 75% ;

-          False declaration or forged documents ;

-          Work supervisor of the company having less than three (03) years of experience;

-          Site Foreman having less than five (05) years of working experience;

B) Evaluation Criteria: The preliminary evaluation shall be the binary method (YES/NO) based on the following essential criteria:

NB:

- Any Bid that shall not obtain 75% evaluation shall simply be rejected.

- Details of these main qualification criteria are specified in the assessment grid found in the Special Tender Regulations (RPAO).

The contract shall be awarded to the lowest bidder, who fulfils the technical and administrative requirements.

NB. During the opening session of bids if a document of the administrative bid is absent or noncompliant; the bidder will be given forty eight (48) hours to produce or replace said documents else will be eliminated during the evaluation of the bids. No such document will be accepted after the deadline.

Bidders will remain committed to their offers for a period of Sixty (60) days from the last date of for the submission of tenders, that is, the tenders shall be valid for 60 (sixty) days with effect from their submission deadline.

Additional (supplementary) technical information may be obtained during working hours from the Secretary General Belo Council.(237) 674 71 64 29