As part of the achievement of the objective of implementation of the Public Space Strategy of the City of BAMENDA, for the year 2023, the Mayor of the City of BAMENDA, Project Owner, is launching a tender FOR THE REHABILITATION OF THE SEATING SPACE AT CITY PARK BAMENDA, MEZAM DIVISION, NORTH-WEST REGION –CAMEROON

The main objective of the works is to ensure the reduction of carbon foot print of the city and provision of improved public space for the city

The services consist of:

- Fabrication of benches for the City Park

- Maintenance of the existing.

The Estimated cost of the works after preliminary studies is put at 10,000,000 FRS CFA Tax inclusive

The services thus defined are not divided into lots

Participation is open to companies and/or groups of companies under Cameroonian law, operating as much as possible in the Environmental management sector.

The services of this call for tenders are financed by the Public Investment Budget of the State of Cameroon for the Fiscal Year 2023 under credit card Number IY05609.

The files can be obtained from the Public Procurement Service of the Bamenda City Council Tel: 674581629, BP: 995 BAMENDA as soon as this notice is published by publication in the JDM (public procurement journal) and by display in the premises of the said Council.

The file can be obtained at the Public Procurement Service of the Bamenda City Council Tel: 674581629, upon publication of this notice by way of publication in the JDM (journal of public contracts) and by way of posting in the premises of the said Council, against presentation of a receipt for payment of the non-refundable sum representing the costs of purchasing the tender file, payable at the Municipal Treasury:

Each offer, written in French or in English in seven (07) copies including one (01) original and six (06) copies marked as such, must be sent against receipt at the Public Procurement Service of the Bamenda City Council Tel: 674581629, at the latest 21^st July 2023 at 10 a.m. local time and must bear the following mention:

OPEN NATIONAL INVITATION TO TENDERS

N°002/ONIT/BCC/SG/DUD/SPC/CGEP/BCCITB/2023

FOR THE REHABILITATION OF THE SEATING SPACE AT THE CITY PARK BAMENDA, MEZAM DIVISION, NORTH-WEST REGION –CAMEROON

“UNDER EMERGENCY PROCEDURE” 

"To be opened only during the opening bid session" 

NB: The offers must be accompanied by a CD or USB key containing the digital version in Excel format of the quantitative and estimated detailed framework.

The overall period of execution of this contract is 2 months.

Each bidder must attach to his Administrative documents, a bid bond established by a first-rate bank or by insurance companies approved by the Ministry in charge of finance and whose list appears in document 11 of the TENDER FILE, valid for ninety (90) days beyond the original date of validity of offers for an amount: 200,000 (Two hundred thousand) CFA Francs

Under penalty of rejection, the required documents from the Administrative file must be produced in originals or in certified true copies by the issuing department or an Administrative authority, in accordance with the stipulations of the Special Regulations of the Invitation to Tenders.

They must date from less than three (03) months preceding the original date of submission of tenders or have been drawn up after the date of signature of the Tender Notice of the Invitation to Tender.

All incomplete offers in accordance with the requirements of the Tenders File will be declared inadmissible. Taking into account the authorization of certain insurance companies for the issuance of bonds, each tenderer must attach to his Administrative documents; a bond from a bank or an insurance company approved and authorized to issue bonds within the framework of Public Contracts.

 The date of opening of bids is equally shifted from the 21^st of July 2023 to the 27^th of July 2023 at 11:00 am.

 Elimination criteria

The qualifying criteria are as follows:

1. 1.    Absence of bid bond
2. 2.    Falsified document(s) or false statement(s);
3. 3.    Technical score less than 70 out of 100;
4. 4.    Omission in the financial offer of a unit price or fixed price quantified within estimate.
5. 5.    Lateness in the submission of bids

Under penalty of rejection, the bid bond and the bidder's bank domiciliation certificate must imperatively be produced in originals, the other documents in originals or in certified copies. These Administrative justifications must date from less than three (03) months and comply with the models.

  Essential criteria

The criteria relating to the qualification of candidates will relate, for information only, to:

     Presentation                                                                                        03 points

1. References of the company in similar achievements                             25 points
2. Proposed methodology and its adequacy with the terms of reference    15 points
3. Qualification and competence of key personnel                                   15 points
4. Turnover and Financial Solvency                                                        12 points
5. Equipment                                                                                       30 points

Only tenderers having obtained at least70 out of 100to the technical evaluation will be put to the analysis of the financial offer.

The financial offer score will be calculated as follows:

Financial note=100 X Amount of the proposal with the lowest price

Amount of the offer considered

The final score will be calculated as follows:

Final score =70%technical score + 30%financial score

NB: The evaluation of the essential criteria and sub-criteria is binary, with validation thresholds attached to it. And to take into account the relative importance of the various criteria or sub-criteria, a weighting is carried out in the event of a positive (yes) or negative (no) evaluation.

In case of quality-cost selection The Project Owner will award the contract to the tenderer whose tender has been recognized as essentially compliant with the Tenders File and who has the technical and financial capacities required to perform satisfactorily and whose offer has been evaluated as the lowest price, including, where applicable, the discounts offered.

At the end of the examination of the offers of the tenderers by the Internal Tenders Board of the BCC, the Contract of the services will be concluded between the successful tenderer and the Contracting Authority.

Tenderers remain committed to their offer for 90 days from the deadline set for the submission of tenders.

Additional information can be obtained during working hours at the Public Procurement Service of the Bamenda City Council Tel: 674581629.