Within the framework of the execution ofFEICOM budget 2023, the President of the North West Regional Assembly, Contracting Authority, hereby launches, an Open National Invitation To Tender for the realization of a summary Environmental Impact Assessment (EIA) for the construction of the North West Regional Assembly Guest House Bamenda, Mezam Division, North West Region by emergency procedure. 

The services of this Jobbing Order include: The realization of a summary Environmental Impact Assessment (EIA) for the construction of the North West Regional Assembly Guest House Bamenda, Mezam Division, North West Region . ( See details in the Terms of Reference)

The estimated cost after preliminary studies is Twenty million (20,000,000) FCFA All Tax inclusive

The project is in a single batch.

Participation in this invitation to tender is open to all Enterprises of Cameroonian Nationality who are in compliance with the regulations in force.

Services that form the subject to this invitation to tender shall be financed by FEICOM budget for 2023.

The file may be consulted during working hours at the Directorate of General Affairs of the North West Regional Assembly (Tel N° 673007649) as soon as this notice is published.

The file may be obtained from the Directorate of General Affairs of the North West Regional Assembly (Tel N° 673007649) as soon as this notice is published against payment of a non-refundable sum of Thirty Four Thousand (34,000) Francs CFA into the North West Regional Assembly treasurer's office,., representing the cost of purchasing the tender file. 

Each offer drafted in English or French in Seven (7) copies including One (1) original and Six (6) copies marked as such, should reach the Directorate of General Affairs of the North West Regional Assembly (Tel N° 673007649) , not later than _11/10/2023_ at 10:00am local time and should carry the registration:

“OPEN NATIONAL INVITATION TO TENDER

N° 029/ONIT/NWRA/NWRAITB/2023 OF THE 09/13/2023 FOR THE REALIZATION OF A SUMMARY ENVIRONMENTAL IMPACT ASSESSMENT (EIA) FOR THE CONSTRUCTION OF THE NORTH WEST REGIONAL ASSEMBLY GUEST HOUSE BAMENDA, MEZAM DIVISION, NORTH WEST REGION BY EMERGENCY PROCEDURE”

“ To be opened only during the bid-opening session ”

The maximum deadline provided by the Project Owner for the delivery of the services forming the subject of this invitation to tender is Six (06) months from the date of notification for the Jobbing Order to begin the services. 

Each bidder must include in his administrative documents, a bid bond issued by a first-rate banking establishment approved by the Ministry in charge of finance and whose list is found in document No. 10 of the Tender File, of an amount of Four Hundred Thousand (400,000) FCFA and valid for thirty (30) days beyond the date of validity of bids.

Subject to being rejected, documents in the administrative file must include only originals or true copies certified by the issuing service or competent administrative authorities in accordance with the Special Regulations of the invitation to tender. These documents must be less than three (3) months old or established after the signing of the tender notice.

          Any bid not in conformity with the prescriptions of the Tender File shall be declared inadmissible. Especially the absence of a bid bond issued by a first-rate bank approved by the Minister in charge of Finance or the non respect of the models of the tender file documents shall lead to a pure and simple rejection of the bid.

        Bids that do not respect the method of separating the financial offer from administrative and technical offers will be inadmissible.

The bids shall be opened in two phases. The opening of the administrative file and the technical bid shall first take place followed by the opening of the financial bids of bidders who obtained the required minimum technical score.

         The Administrative and Technical Bids shall be opened on the … 11/10/2023 at 11:00 AM in the conference hall of the North West Regional Assembly, by the North West Regional Assembly Internal Tender's Board, in the presence of the bidders or their mandated representatives with full knowledge of the files if they so desire.

The opening of the financial bids shall take place at the end of the technical analysis and shall only concern bidders who obtained the minimum required score of 75%. The bids will be evaluated exclusively of value added tax (EVAT) and all taxes inclusive (ATI) and accompanied by a signed model submission.

        Only bidders may attend or be represented by a duly mandated person.

      Evaluation criteria

       Eliminatory criteria

These criteria fix the minimum conditions to be met to qualify for evaluation according to the essential criteria. They should not be the subject of scoring. The non respect of one of these criteria shall lead to the rejection of the bid by the Internal Tenders Board. They include notably:

1. Absence or non-conformity of an element in the administrative file not regularized after 48 hours from the time of opening of bids;
2. Deadline for delivery higher than prescribed;
3. False declaration or falsified documents;
4. Absence or insufficient bid bond;
5. A bid with the external envelope carrying a sign or mark leading to the identification of the bidder;
6. Incomplete financial file;

7. Absence of quantified unit price;

1. Non respect of 75% of essential criteria;
2. Suspended by MINMAP from public contracts in 2023.

10. Non respect of the method of separating the financial offer from administrative and technical offers.

11. Non respect of the models of the tender file

  Essential criteria

The technical bids shall be graded following the essential criteria shown below :

The Jobbing Order shall be awarded to the bidder whose bid is in conformity to the dispositions of the tender file and on the basis of the best bidder and technical quality, relative to article 99(b) of the public contracts code.

Bidders will remain committed to their offers for Ninety (90) days from the deadline set for the submission of bids.

Complementary information may be obtained during working hours from the Directorate of General Affaires of the North West Regional Assembly (Tel N° 673007649).