Within the frame-work of the 2023 ROAD FUND PROGRAMME, the Contracting Authority (THE MAYOR OF AKO COUNCIL), hereby representing the State of Cameroon, launches an Open National Invitation to tender for the Construction of a bridge over River Thefi in Akwaja (6ml) and the maintenance of 6Km access road, AKO SUBDIVISION DONGA MANTUNG DIVISION -NORTH WEST REGION.

The works subject of this invitation to tender shall require the Construction of a bridge over River Thefi in Akwaja (6ml) and the maintenance of 6Km access road, AKO SUBDIVISION, DONGA MANTUNG DIVISION -NORTH WEST REGION. The tasks to be executed are found in the detail description mentioned in the bill of quantities and cost estimates.

The estimated cost of the operations (tasks) following feasibility studies stands as specified in the table below:- 

The works subject of this invitation to tender shall be in one lot but in two phases defined with specifications as in the table below:-

Participation in this invitation to tender is open to all registered and qualified companies or groups of companies based in the Republic of Cameroon with the required technical and professional expertise in the domainofroad maintenance accompanied by the necessary financial capability. The company should not have any record of abandonment of a project.

Works which form the subject of this invitation to tender shall be financed as per the programmed budget head of the Ministry of Public Works – ROAD FUND 2023 and 2024 financial year of the Republic of Cameroon as specified in the table below:-

The Tender documents may be consulted immediately after publication of this invitation to tender from the Services of the Contracting Authority (Service in charge of award of contracts at the AKO Council), at the Divisional Delegation of Public Contracts Donga Mantung Division and at the Regional Office of the Public Contracts Regulatory Board (ARMP) Bamenda North West Region during working hours.

  The Tender documents shall be obtained immediately after publication of this invitation to tender from the Services of the Contracting Authority during working hours at the AKO Council. The document shall be obtained upon presentation of a Treasury receipt showing the payment of a non-refundable sum of three hundred thousand (300,000) francs CFA payable at the Municipal Treasury of AKO.

      Each bid written in English or French shall be signed by the bidder or by a duly authorized Representative and presented in seven (7) copies that is one (01) original and six (06) copies labelled as such. These shall be submitted in one sealed external envelope containing three (3) envelopes, that is, Envelope A: Administrative Documents, Envelope B: Technical documents and Envelope C: Financial documents. It shall reach the Service of Contracts Award of the AKO Council not later than 17/11/2023 at 10am local time. The sealed external envelope shall be free of all identification marks, failing with this, the file shall be rejected.

OPEN NATIONAL INVITATION TO TENDER 

NO 008/ONIT/MINDDEVEL/NWR/DMD/AC/ACITB/2023 OF 26/10/2023 THROUGH EMERGENCY PROCEDURE FOR THE  CONSTRUCTION OF A BRIDGE OVER RIVER THEFI IN AKWAJA (6ml) AND THE MAINTENACE OF 6Km ACCESS ROAD, AKO SUBDIVISION, DONGA MANTUNG DIVISION NORTH WEST REGION 

 (To be opened only during the bids opening session of the Tenders Board)

The maximum execution duration provided for by the Project Owner for the execution of the works subject of this tender shall be 120 calendar days (4 months) for each phase of the works with effect from date of notification of the Service Order to start execution of each phase.

Each bidder shall enclose in his administrative documents a bid bond issued directly in the bidder’s name by a first-rate bank approved by the Ministry in charge of Finance and that shall respect the model in this tender file featuring on the list in document 12 of the tender file and valid for ninety (90) days beyond the original date of the validity of the offers.

Under risk of being rejected, administrative documents must be produced in originals or true copies certified by the issuing services of the required administrative documents (Examples: Taxation Officials, Bank Officials, etc.) or by Administrative Authorities as the case may be (Example: SDO, DO etc) and must imperatively be produced in accordance with the Special Tender Regulations. They must obligatorily not be older than three (03) months as at the date of submission of the bids or must not have been established before the signing of the tender notice. Double certification shall not be accepted. Any bid that shall not be in conformity with the prescriptions of this notice and tender file shall be declared null and void, especially bids containing a bid bond not issued directly in the bidder’s name by a first-rate bank approved by the Ministry in charge of Finance.

      The bid bond which shall only be released by the Contracting Authority shall be released for unsuccessful bidders not later than thirty (30) days after the period of bid validity. For the successful bidder to whom the contract will be awarded, the bid bond shall be returned to the contractor by the Contracting Authority once the final bond has been provided.

    Bidders shall remain committed to their offers for a period of ninety (90) days from the last date for the submission of tenders, that is, the tenders shall be valid for 90 (ninety) days with effect from their submission deadline.

Bids shall be opened by the AKO Council Internal Tenders Board in a single phase on the 17/10/2023 at 11:00 am local time in the conference hall of the of the AKO Council. Only bidders or their authorized representatives having a perfect knowledge of the file may attend the bid opening session. Note should be taken that in case of any ambiguities or differences during opening, only the original shall be considered authentic, that is, any bid which shall not comply with the requirements of the tender file shall be rejected.

Tender conformity shall be evaluated as per the following:

A)    Eliminatory Criteria.

-          Offers (bids) submitted after the deadline or time limit;

-          Bids submitted in unsealed external envelopes.

-          External envelopes with identification marks or inscriptions,

-          Absence of a document in the administrative file and not submitted within 48 hours upon request

-          Administrative documents more than 3months old;

-          Absence of original or properly certified administrative document or documents certified more than one time,

-          False declaration or forged documents;

-          Proof of having abandoned a project in the previous financial years

-          Absence of bid bond or bid bond not issued directly in bidder’s name by a first-rate bank approved by the Ministry in charge of Finance

           NB: Bid bond for a group of enterprises must bear the name of mandated enterprise with the names of the other enterprises mentioned as well

-          Execution period longer than prescribed in the Tender file

-          Technical evaluation mark less than 80% (non-respect of 80% of the essential criteria);

-          Absence of quantified unit price (omission of a unit price in the financial bid).

B)     Essential Criteria

• General presentation of the tender bid,
• Financial Capacity
• References of the company in the similar domain,
• Quality of the personnel,
• Technical Organisation of Works,
• Attestation and report of site visit,
• Logistics,
• Special technical clauses initialled on all the pages and signed on the last page,
• Special administrative clauses initialled on all the pages and signed on the last page.

   NB:

       -Any Bid that shall not obtain a minimum of 80% evaluation in the Essential criteria shall simply be rejected.

             -Details of these main qualification criteria are specified in the evaluation grid found in the Special Tender Regulations (RPAO).

(ii) Financial Offer, it shall consist of going through the bill of quantities in reference to the unit price schedule and the sub detail of unit prices.

The contract shall be awarded to the lowest bidder who must have fulfilled the administrative, technical and financial requirements

Bidders shall remain committed to their offers for ninety (90) days from the deadline set for the submission of tenders (offers).

Additional information may be obtained during working hours from the Service for the Award of Contracts at AKO Council.

NB The Contracting Authority may at any time, amend this invitation to tender. He shall publish the amendments and communicate same to companies that bought the tender files. Delays caused by such amendments shall also be considered in the period given to bidders to submit their bids.