Within the framework of the implementation of the Livestock and Fish Value Development Program aimed at improving the living conditions of the populations, the Mayor of Kumbo Council, Bui Division, North-West Region, hereby launches an Open National Invitation to Tender for the construction of a meat sales market in Kumbo Council.

The works shall include in particular: - Preliminary works and site installation; - Complementary Earthworks – Foundations; - Reinforced concrete - Masonry - Elevation; - The Frame – cover; - Wood, aluminium and metal joinery; - Plumbing and sanitation; - Electricity; - Painting; - Floor and wall coverings; - External works (VRD); - The Cold Room; - Conservation and sales stalls. The building to be constructed is presented in accordance with the plans and models contained in Exhibit 14 of this DAO.

The estimated cost of these services is one hundred million (100,000,000) CFA francs, including taxes.

The works that are the subject of this Invitation to Tender include a single lot.

Participation is open on equal terms to all Cameroonian companies established in the Republic of Cameroon and meeting the conditions set out in the Special Regulations of the Invitation to Tender (RPAO), which are provided in Document No. 3 of this Tender File

The works which are the subject of this Invitation to Tender are financed by the Budget of the Livestock and Fish Value Development Program(PDCVEP), 2023 Financial Year and subsequent financial year

The Tender File may be consulted as soon as this notice is published, during working hours, at the General Secretariate of Kumbo Council and/or at the Service of Administrative Assistance and Contracts of the Partnership Projects and Programmes Department (DPPP) located at the former Head Office building of FEICOM, in MIMBOMAN, Yaoundé

The Tender File may be obtained from the General Secretary of Kumbo Council, against payment of a non-refundable amount of CFA francs one hundred thousand (100,000), payable to the Municipal Treasury of Kumbo Council. When collecting the DAO, bidders must register and communicate their full address (telephone, e-mail, post office, fax, etc.). However, in accordance with the provisions of Article 82 of the Circular letter on the application of the Public Contracts Code, a tenderer who has paid the acquisition fees of the tender file to the Public Treasury as a result of difficulties encountered at the Municipal Treasury concerned, should include in his bid a report duly established by a bailiff or an acknowledgement of receipt of the letter, addressed to this effect to the Mayor or to a local administrative authority with a copy to FEICOM

Under pain of rejection, each bid should be drafted in French or in English, in seven (07) copies including the original and six (06) copies, labelled as such, and submitted in a sealed envelope no later than 20/12/2023 at 10:00 a.m. local time, against a receipt at the at the General Secretariat of the Municipality of Kumbo Building bearing the following inscription:

«OPEN NATIONAL INVITATION TO TENDER No:007/ONIT/CIPM/C-KUMBO/PDCVEP BUDGET 2023 OF 29 NOVEMBER 2023 FOR THE CONSTRUCTION WORKS OF A MEAT MARKET IN KUMBO COUNCIL, BUI DIVISION, NORTH-WEST REGION UNDER URGENT PROCEDURE «TO BE OPENED ONLY DURING THE BID-OPENING SESSION»

NB: Bids reaching after the closing date and time will not be received. Bids must include a CD containing the digital version in Excel format of the detailed bill of quantities and estimates.

The maximum time provided by the Project Owner to carry out the works which are the subject of this Invitation to Tender is four (04) months from the notification of the Service Order to start works.

Each bidder must include in his/her administrative documents, a bid bond issued by a first-class bank approved by the Ministry of Finance, whose list is provided in Document 12 of the Tender File, and amounting to CFA francs two million (2,000,000), valid for one hundred and twenty thousand (120) days.

As per the Special Regulations of the Invitation to Tender, the required administrative documents must be submitted in original copies or copies certified true by the issuing service or an administrative authority (Senior Divisional Officer, Divisional Officer, …), or else they shall be rejected. They must date+ not more than three (03) months prior to the date of the submission of bids or be issued after the signature of the Tender Notice. Any incomplete bid, as per the requirements of the Tender File, namely the absence of the bid bond issued by a first-ranked bank approved by the Ministry in charge of Finance or failure to comply with the model documents of the Tender File, shall be declared inadmissible and rejected without any appeal.

The bids shall be opened in two phases. Administrative documents, technical and financial bids shall be opened on 20/12/2023 at 11 a.m. local time by the Internal Tenders Board at the kumbo Council. Only bidders may attend the bid-opening session or be represented by a duly mandated person

a. Eliminatory criteria

The eliminatory criteria set out the minimum conditions to be met in order to be admitted to the evaluation according to the essential criteria. Failure to meet these criteria will result in the rejection of the bid.

These include:

• Absence or non-compliance of a document in the administrative file 48 hours after the bidopening;

• False declarations or forged documents;

• Absence of the bid bond;

• Incomplete technical offer (absence of an item in the technical offer);

• Incomplete financial offer (absence of the list of unit prices, a unit price, bill of quantities and cost estimates and any sub-detail of prices);

• Absence of a site visit attestation signed by the Project Owner or his/her representative; or a sworn statement signed by the bidder;

• Technical score below the minimum required threshold (70%).

N.B: The bid bond and the banking attestation of the bidder must be produced in original, the other documents in original or certified copies. These administrative support documents must date less than three (03) months and conform to the DAO models. Else, they will be rejected.

b. Essential criteria

The criteria relating to the qualification of bidders will relate, on an indicative basis, to:

• Experience of the company's personnel (24 criteria);

• Availability of essential materials and equipment (06 criteria);

• References of the company (06 criteria);

• Financial situation of the company (03 criteria);

• Technical proposal and work schedule (04 criteria);

• Acceptance of the conditions of the contract (03 criteria);

• General presentation of the bid (02 criteria).

Only bidders who have presented a compliant administrative file and who have obtained a score of at least 70% will be qualified for the rest of the procedure and will have their financial offer analysed. NB: The evaluation grid is Document 13 of this Tender File.

The Contracting Authority will award the contract to the bidder whose bid has been found to be substantially compliant with the Tender File and who has the technical and financial resources required to perform the contract satisfactorily and whose bid has been evaluated as the lowest, including any discounts offered

Bidders will remain committed to their bids for ninety (90) days from the deadline for submission of bids.

Upon completion of the examination of bids by Internal Tenders Board of Kumbo Council, a works contract will be entered into between the successful bidder and the Contracting Authority, on behalf of KUMBO COUNCIL.

Further information can be obtained during working hours from the Secretariat of Kumbo Council or FEICOM’s Department of Partnership Projects and Programs at the following addresses: - KUMBO Council: P.O BOX: 03 Kumbo Tel: 670 00 35 77 /683 060 697 - FEICOM: P. O. Box: 718 YAOUNDE, FEICOM 381, Street 4561 MIMBOMAN YDE IV, Tel: (237) 222 23 51 64/ 690 04 0132 / 694 28 66 04 / 696 98 01 95; Fax: (237) 222 23 17 59